Sample Business Contracts
Master Services Agreement - Exult Inc. and Bank of Montreal
Services Forms
Proprietary and Confidential | BMO/Exult |
Amendment #1 to, and Restatement of,
Master Services Agreement,
Service Agreement Number 1,
and Service Agreement Number 2
Dated April 23, 2003
Exult Canada, Inc. (Service Provider) and Bank of Montreal (Client) are parties to that certain Master Services Agreement, Service Agreement No. 1 and Service Agreement No. 2 each dated as of April 23, 2003 (collectively, the Agreement). This Amendment #1 to, and Restatement of, Master Services Agreement, Service Agreement Number 1, and Service Agreement Number 2 Dated April 23, 2003 (Amendment #1) is entered into by Service Provider and Client as of December 24, 2003 (Amendment #1 Effective Date).
1. Amendment and Restatement. By this Amendment #1, the Parties hereby amend and restate the Agreement by replacing the existing Agreement in its entirety with the amended and restated Agreement attached hereto as Exhibit 1. For the sole purpose of clarity and without intending to interpret or alter the scope or meaning of the amended and restated Agreement attached hereto as Exhibit 1, the Parties acknowledge that the scope of amendments set forth in this Amendment #1 include the following:
(a) | Master Services Agreement. The Master Services Agreement is amended to include certain definition revisions, obligations relating to right to use agreements, and general consistency updates to reflect the amendments to certain other Schedules. |
(b) | Service Agreement No. 1 (General HR Services). Service Agreement Number 1 is amended to reflect the Parties completion of anticipated Schedule revisions. |
(c) | Service Agreement No. 1 Schedule C (Fees and Charges). Service Agreement No. 1 Schedule C is amended to reflect the [***]* that the Parties agreed to address [***]*. |
(d) | Service Agreement No. 1 Schedule N (Asset Transfer and Bill of Sale). Service Agreement No. 1 Schedule N is amended to delete the placeholder list of purchased assets. No assets are transferred pursuant to Schedule N. |
(e) | Service Agreement No. 1 Schedule S (Client Facilities/Client Premises/Sublease/License to Use). Service Agreement No. 1 Schedule S is amended to finalize certain terms and to include a final asset purchase list. |
(f) | Service Agreement No. 1 Schedule Y (Business Associate Agreement). Service Agreement No. 1 Schedule Y is amended by including a completed and previously-signed copy of Schedule Y. |
(g) | Service Agreement No. 2 (Learning Administration). Service Agreement Number 2 is amended to reflect the Parties completion of certain anticipated Schedule revisions, insertions and adoption of certain specified Service Agreement Number 1 Schedules. |
(h) | Service Agreement No. 2 Schedule B (Service Levels). Service Agreement No. 2 Schedule B is amended to provide Service Provider [***]* applicable to the Learning Process. |
Amendment #1 | 1 | BMO/Exult |
Proprietary and Confidential | BMO/Exult |
(i) | Service Agreement No. 2 Schedule C (Fees and Charges). Service Agreement No. 2 Schedule C is amended to reflect certain revisions to [***]* applicable to the Learning Process and certain software licensing terms, among other items. |
For and in consideration of the agreements, amendments and restatement set forth herein, Service Provider and Client hereby enter into this Amendment #1 as of the Amendment #1 Effective Date.
Bank of Montreal | ||
By: | ||
Name: | [***]* | |
Title: | [***]* | |
Date: | ||
Exult Canada, Inc. | ||
By: | ||
Name: | [***]* | |
Title: | [***]* | |
Date: |
Amendment #1 | 2 | BMO/Exult |
Proprietary and Confidential | BMO/Exult |
AMENDMENT #1
EXHIBIT 1
RESTATED AGREEMENT
[Attached]
Amendment #1 | i | BMO/Exult |
CONFIDENTIAL AND PROPRIETARY
MASTER SERVICES AGREEMENT
by and between
EXULT CANADA, INC.
and
BANK OF MONTREAL
Dated and effective as of April 23, 2003
Amended and Restated as of December 24, 2003
TABLE OF CONTENTS
Article 1 Definitions and Interpretation | 1 | |||
1.01 |
Definitions | 1 | ||
1.02 |
Interpretation | 12 | ||
Article 2 Scope of Agreement and Relationship of Parties | 12 | |||
2.01 |
General Procurement | 12 | ||
2.02 |
Contracting Parties | 13 | ||
2.03 |
Evolving Nature of Relationship | 13 | ||
2.04 |
Inherent Services | 13 | ||
2.05 |
Service Provider Responsibility for Services | 14 | ||
2.06 |
Changing Nature of Services | 14 | ||
2.07 |
Exhibits | 14 | ||
2.08 |
Schedules | 14 | ||
Article 3 Term | 15 | |||
3.01 |
Agreement Term | 15 | ||
3.02 |
Renewals | 15 | ||
Article 4 Services [***]*; Acquisitions & Divestitures; New Services; Transition Services; Other Service Requirements | 16 | |||
4.01 |
Services [***]* | 16 | ||
4.02 |
Exceptions to [***]* | 16 | ||
4.03 |
Client Acquisitions and Mergers | 16 | ||
4.04 |
Client Divestitures | 17 | ||
4.05 |
Change of Requirements | 17 | ||
4.06 |
New Services | 18 | ||
4.07 |
Service Delivery Environment | 18 | ||
4.08 |
Language of Services | 18 | ||
Article 5 Account Management, Executive Steering Committee and Governance | 18 | |||
5.01 |
Account Managers | 18 | ||
5.02 |
Executive Steering Committee | 18 | ||
5.03 |
Governance | 18 | ||
Article 6 Contract Administration | 19 | |||
6.01 |
Managed Agreements | 19 | ||
6.02 |
Assigned Agreements | 19 | ||
6.03 |
Assigned Agreement Invoices | 20 | ||
6.04 |
Performance Under Agreements | 20 |
6.05 |
Replacement Agreements | 20 | ||
6.06 |
Right to Use Agreements | 20 | ||
Article 7 Service Levels | 20 | |||
7.01 |
Service Levels | 20 | ||
7.02 |
New Service Levels | 20 | ||
7.03 |
Root-Cause Analysis | 20 | ||
7.04 |
Continuous Improvement, Best Practices and Reporting | 20 | ||
7.05 |
Service Credits | 21 | ||
7.06 |
Excused Performance Problems | 22 | ||
7.07 |
Performance Standards | 24 | ||
7.08 |
Disaster Recovery and Business Continuity | 24 | ||
Article 8 Compliance with Laws | 26 | |||
8.01 |
Regulatory and Legal Compliance | 26 | ||
Article 9 Changes | 28 | |||
9.01 |
Background Changes | 28 | ||
9.02 |
Change Control | 28 | ||
9.03 |
Implementing Changes | 28 | ||
9.04 |
Correction of Manifest Errors | 28 | ||
9.05 |
Projects | 28 | ||
Article 10 Transition Plan | 29 | |||
10.01 |
General | 29 | ||
10.02 |
Asset Transfer | 30 | ||
10.03 |
In-Flight Projects | 30 | ||
Article 11 New Services | 30 | |||
11.01 |
Cooperation with Third Party Providers | 30 | ||
Article 12 Client Executive, Responsibilities & Resources | 31 | |||
12.01 |
Client Account Manager; Functional Area Leads | 31 | ||
12.02 |
Client Responsibilities | 31 | ||
12.03 |
Client Resources | 32 | ||
Article 13 Service Provider Account Lead and Personnel | 32 | |||
13.01 |
Service Provider Account Manager | 32 | ||
13.02 |
Continuity | 32 | ||
13.03 |
Service Provider Personnel | 32 | ||
13.04 |
Use of Service Provider Subcontractors and Temporary Staff | 33 | ||
13.05 |
Service Provider Locations, Off-Shore and Multi-Shore Delivery | 35 |
Article 14 Consents | 36 | |||
14.01 |
Consents | 36 | ||
Article 15 Software and Proprietary Rights | 36 | |||
15.01 |
Ownership and License Rights | 36 | ||
15.02 |
Reports | 37 | ||
15.03 |
Assignment of Client Documentation to Client | 38 | ||
15.04 |
Delivery of Client Documentation | 38 | ||
15.05 |
Use of Procedures and Protocols | 38 | ||
15.06 |
Use of General Knowledge or Skill | 38 | ||
15.07 |
Disabling Code | 38 | ||
Article 16 Charges, Invoicing, Disputed Charges & Taxes | 39 | |||
16.01 |
Charges | 39 | ||
16.02 |
Invoicing | 39 | ||
16.03 |
Invoice Payment | 39 | ||
16.04 |
Disputed Charges/Credits | 39 | ||
16.05 |
Taxes | 40 | ||
Article 17 Audits | 41 | |||
17.01 |
Client Audit Rights | 41 | ||
17.02 |
Payments | 42 | ||
17.03 |
Audit Scope and Process | 42 | ||
17.04 |
OSFI Guideline B-10 | 45 | ||
17.05 |
Survival | 45 | ||
17.06 |
[***]* Audits | 45 | ||
17.07 |
Selection of Auditors | 45 | ||
17.08 |
Audit Costs | 45 | ||
17.09 |
Confidential Information | 46 | ||
17.10 |
Records Retention | 46 | ||
Article 18 Data and Reports | 46 | |||
18.01 |
Provision of Data | 46 | ||
18.02 |
Production of Reports | 47 | ||
18.03 |
Data Inputs | 47 | ||
18.04 |
Production of Reports Generally | 47 | ||
18.05 |
Inspection of Reports | 47 | ||
18.06 |
Correction of Errors | 47 | ||
Article 19 Confidentiality, Security, Compilations and Publicity | 48 | |||
19.01 |
Confidentiality | 48 | ||
19.02 |
Nondisclosure Agreements | 49 |
19.03 |
Security | 50 | ||
19.04 |
Protection of Personal Information | 50 | ||
19.05 |
Virus Protection | 51 | ||
19.06 |
Compilations | 51 | ||
19.07 |
Costs | 51 | ||
19.08 |
Publicity and Reference Account | 51 | ||
Article 20 Representations and Warranties | 53 | |||
20.01 |
By Service Provider | 53 | ||
20.02 |
By Client | 54 | ||
20.03 |
Mutual | 54 | ||
20.04 |
Disclaimers | 55 | ||
Article 21 Dispute Resolution | 55 | |||
21.01 |
Disputes | 55 | ||
21.02 |
Mediation | 55 | ||
21.03 |
Arbitration | 55 | ||
21.04 |
Continued Performance | 56 | ||
21.05 |
Equitable Relief | 56 | ||
21.06 |
Court Proceedings | 56 | ||
Article 22 Termination | 56 | |||
22.01 |
Termination by Service Provider | 56 | ||
22.02 |
Termination by Client | 57 | ||
22.03 |
Bankruptcy | 58 | ||
22.04 |
Termination for Force Majeure Event | 59 | ||
22.05 |
Termination Fees | 61 | ||
22.06 |
Termination Assistance | 62 | ||
22.07 |
Exit Rights | 63 | ||
22.08 |
Assumption of Governmental Authority Control | 64 | ||
22.09 |
Offers to Service Provider Employees | 64 | ||
22.10 |
Effect of Termination | 65 | ||
22.11 |
Termination Assistance Fees | 65 | ||
Article 23 Indemnification | 65 | |||
23.01 |
Indemnity by Service Provider | 65 | ||
23.02 |
Indemnity by Client | 67 | ||
23.03 |
Indemnification Procedures | 68 | ||
23.04 |
Clarifications | 69 | ||
Article 24 Insurance | 69 | |||
24.01 |
Service Provider Insurance | 69 | ||
24.02 |
General Insurance Requirements | 70 | ||
24.03 |
Risk of Loss | 70 |
Article 25 Damages and Limitations of Liability | 71 | |||
25.01 |
Direct Damages | 71 | ||
25.02 |
Exclusion of Consequential Damages | 72 | ||
25.03 |
Exclusions to Limitations | 72 | ||
Article 26 Miscellaneous Provisions | 73 | |||
26.01 |
Notices | 73 | ||
26.02 |
Assignment | 73 | ||
26.03 |
Relationship | 73 | ||
26.04 |
Severability and Waivers | 74 | ||
26.05 |
Survival | 74 | ||
26.06 |
Governing Law | 74 | ||
26.07 |
Venue | 74 | ||
26.08 |
Force Majeure | 74 | ||
26.09 |
Right to Provide Services | 75 | ||
26.10 |
Further Assurances | 75 | ||
26.11 |
Solicitation | 75 | ||
26.12 |
Negotiated Terms | 75 | ||
26.13 |
Consents, Approval and Requests | 75 | ||
26.14 |
Entire Agreement; Amendments; Counterparts | 75 | ||
26.15 |
Third Party Beneficiaries | 76 | ||
26.16 |
Language of Agreement | 76 |
This MASTER SERVICES AGREEMENT (this Agreement), effective as of April 23, 2003 (the Effective Date), is by and between Exult Canada, Inc., a corporation with offices at 55 Bloor Street West, 6th Floor, Toronto, Ontario M4W3N5 (Service Provider) and Bank of Montreal, a Canadian chartered bank with offices [***]* Toronto, Ontario [***]* (Client) including its Affiliates (defined below) (Client and Client Affiliates are collectively referred to in this Agreement as Client Group). Service Provider and Client may be individually referred to herein as a Party or collectively as the Parties.
RECITALS
A. Client desires to engage Service Provider to provide human resources administration, processing and various services pursuant to this Agreement; and
B. Service Provider desires to provide such services pursuant to this Agreement.
NOW, THEREFORE, for and in consideration of the agreements set forth below, Service Provider and Client hereby agree as follows:
ARTICLE 1
DEFINITIONS AND INTERPRETATION
1.01 | Definitions |
(a) Unless otherwise specified in an Exhibit, Service Agreement, Schedule, Appendix or other attachment, the following defined terms used in this Agreement, including in any Exhibit, Service Agreement, Schedule, Appendix or other attachment to this Agreement, shall have the meanings specified below:
Account Managers means the Client Account Manager and the Service Provider Account Manager.
Action Plan has the meaning set out in Section 17.03(e).
Additional Amount has the meaning set forth in Section 16.05(k).
Agreement means the terms and conditions of this Agreement, including all attached Exhibits, Service Agreements, Schedules, Appendices or other attachments attached to the Agreement at the time the Agreement is signed by Service Provider and Client and as revised by mutual written agreement from time to time, as well as amendments, additions, or modifications to the Agreement under Section 26.14 and Change Orders executed by the Parties.
Affected Employees has the meaning set forth in Schedule J of the applicable Service Agreement.
Affiliates means Client Affiliates and Exult Canada Affiliates, individually or collectively, as the context requires.
Annual Audit has the meaning set out in Section 17.02 (a).
Annual Audit Plan has the meaning set out in Section 17.01(a).
Approved Auditors has the meaning set out in Section 17.01 (a).
Assets means the assets set forth in Schedule N to the applicable Service Agreement.
ASM Pool Allowance has the meaning set for in Schedule C to the applicable Service Agreement.
Assigned Agreements means the Third-Party Vendor Contracts of Client or Client Affiliates set forth in Schedule D to the applicable Service Agreement that the Parties intend to have assigned to Service Provider during the applicable Service Agreement Term, as Schedule D may be amended by the Parties from time to time.
Assuming Service Provider Entity has the meaning set forth in Section 22.05 (b) (i).
Assuming Exult Canada Parent Entity has the meaning set forth in Section 22.05 (c) (i).
Audits has the meaning given set out in Section 17.01 (a).
Background Change has the meaning set forth in Section 9.01.
Background Investigation Search has the meaning set forth in Section 13.04 (b).
Bankruptcy Code has the meaning set forth in Section 22.03(a)(ii).
Baseline Charges means the base charges payable by Client to Service Provider as set forth in Schedule C to the applicable Service Agreement and include, without limitation, the ASM Pool Allowance.
Business Continuity Plan means the plan of Service Provider to maintain or restore affected workspaces of Service Provider Staff at Service Locations of Service Provider and their ability to provide the Services in the event of a disaster or Force Majeure Event and will be developed in accordance with this Agreement and Exhibit H.
Business Day means, for the purposes of this Agreement, Monday to Friday inclusive except statutory holidays observed in the Province of Ontario (for Services received in Canada) and in the State of Illinois (for Services received in the United States), or as may be otherwise described in and for each Service Agreement. For avoidance of doubt, for the purposes of Section 26.01(Notices), Business Days shall mean Monday to Friday inclusive except statutory holidays observed in the Province of Ontario.
Change means the material revision, substitution, addition, implementation, modification, upgrade, improvement, enhancement or other material change in the Services, Service Levels, or Charges, and may include specific changes to the location of Service Locations across international borders, changes to applicable Laws, installations, de-installations, changes to Client Machines, Client Proprietary Software, Client Third Party Software, changes to Client Group Security Policies and Standards, changes to Procedures Manual, changes to Disaster Recovery Plan, changes to Business Continuity Plan, either performed by Service Provider at the request of the Client, or requested by Service Provider and agreed upon by the Client. A Change excludes a Background Change. New Services shall be considered a Change; however, New Services shall be documented by a signed amendment to the applicable Service Agreement or by a new Service Agreement. In addition, changes to KPIs and changes to Baseline Charges will be documented by an amendment to the applicable Service Agreement.
Change of Control of [***]* means (1) the sale, transfer or other disposition of all or substantially all the assets or voting shares of [***]* other than to any [***]*, (2) the acquisition, directly or indirectly, by any entity, or group of entities acting in concert (other than any [***]* and any entity formed by [***]* for purposes of holding or administering investments, or any transferee of any of them other than a purchaser of securities in an open market transaction), of beneficial control of more than 50% of the voting power or economic interests represented by the outstanding securities of [***]* in one transaction or a series of related transactions; or (3) the merger or consolidation of [***]* with another entity, in which the stockholders of [***]* immediately before such merger or consolidation own immediately after such
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merger or consolidation less than 50% of the voting power or economic interests represented by the outstanding securities of the resulting combined entity.
Change of Control of [***]* means (1) the sale, transfer or other disposition of all or substantially all the assets or voting shares of [***]* other than to any [***]*, (2) the acquisition, directly or indirectly, by any entity, or group of entities acting in concert (other than any [***]* and any entity formed by [***]* for purposes of holding or administering investments, or any transferee of any of them other than a purchaser of securities in an open market transaction), of beneficial control of more than 50% of the voting power or economic interests represented by the outstanding securities of [***]* in one transaction or a series of related transactions; or (3) the merger or consolidation of [***]* with another entity, in which the stockholders of [***]* immediately before such merger or consolidation own immediately after such merger or consolidation less than 50% of the voting power or economic interests represented by the outstanding securities of the resulting combined entity.
Change Control means the written description of how Changes shall be implemented under this Agreement as set forth in Exhibit U to this Agreement.
Change Order means a document agreed upon by the Parties (i) implementing a Change or (ii) adding a New Service. For the avoidance of doubt, a New Service will also be required to be documented by the signature of the Parties to a Service Agreement.
Charges are the amounts payable by Client to Service Provider pursuant to this Agreement including as described in Schedule C to the applicable Service Agreement under which the Services are being provided.
Claim has the meaning set forth in Section 23.01 (b) (ii).
Client has the meaning set forth in the preamble of this Agreement.
Client Affiliate means any entity that directly or indirectly Controls or is Controlled by, or is under common Control with Client.
Client Account Manager has the meaning set forth in Section 12.01.
Client Audits has the meaning set out in Section 17.03(a).
Client Data means all data and information relating to Client Group or Service Users submitted to Service Provider, Exult Canada Affiliates or Service Provider Subcontractors by or on behalf of Client Group, including any derivatives, extrapolations or summaries of the foregoing.
Client Documentation means all documentation constituting or containing Service Providers output to Client Group of the Services including, without limitation, regulatory forms and filings, reports, records (including statutory and employee records) receipts, invoices, correspondence, files, notes, plans, policies, manuals, Client Group end-user process maps and descriptions of Services prepared by Service Provider for Client Group to use the Services, all Client Group Data, but for the avoidance of doubt does not include any Service Provider Documentation (as defined below).
Client Environment means, collectively, Client Machines and Client Software integrated or interfaced with each other and with a mutually agreed upon demarcation point into the Service Provider Environment, which demarcation point will be described in the Transition Plan, to permit Client to receive the Services in accordance with the Agreement and the Service Agreements.
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Client Facilities means those Client and/or Client Affiliate spaces, furnished or otherwise as reasonably determined by Client to be suitable for Service Provider to carry out administrative functions associated with the Services and to continue to have installed certain equipment identified in a Service Agreement that will continue to be owned by Client and/or Client Affiliates, together with telephone equipment and services, janitorial services, utilities and office-related equipment, supplies, duplicating services reasonably necessary in connection with the performance of Services and provided in a manner substantially similar to how the same spaces or facilities were operated by Client and/or Client Affiliates prior to the Effective Date.
Client Group has the meaning set forth in the preamble to this Agreement.
Client Machines means equipment used by Client Group to obtain the Services, including computers and related equipment, such as central processing units and other processors, controllers, modems, communications and telecommunications equipment (voice, data and video), cables, storage devices, printers, terminals, other peripherals and input and output devices, and other tangible mechanical and electronic equipment intended for the processing, input, output, storage, manipulation, communication, transmission and retrieval of information and data.
Client Premises means that space named in the applicable Service Agreement which is owned or leased by Client and/or its Affiliates, and which, as of the applicable Service Agreement Effective Date, will be subleased or otherwise provided by Client or Client Affiliates, as the case may be, to Service Provider.
Client Proprietary Software and Materials means: (1) the Software (including modifications and derivatives thereof developed by Client, Clients Affiliates, or any third party) and other Intellectual Property owned by Client and/or Client Affiliates including that which is listed in Schedule F to the applicable Service Agreement, (2) modifications and derivatives of the Software named in (1) as may be modified by agreement of the Parties from time to time during the Term by Change Control and includes Client-owned Commissioned Works, and (3) for (1) and (2), includes all manuals, standard drawings, documentation, and other information relating to such Software.
Clients Regulatory Requirements means the Laws to which Client Group is required to submit from time to time.
Client Representatives means the independent contractors, consultants and designated agents of Client Group, excluding Service Provider and Exult Canada Affiliates.
Client Shareholders Auditors means one or more chartered accountant firms that have been appointed by Client shareholders and are of record as of the date of Service Providers notice of a Change of Control of Service Provider or Change of Control of Exult Canada Parent, to perform Client Group shareholders audits.
Client Software means the Client Proprietary Software and Materials and the Client Third Party Software and Materials, collectively.
Client Third Party Software and Materials means: (1) the Software or other Intellectual Property (including modifications and derivatives thereof) licensed or leased by Client and/or its Affiliates from a third party including that which is listed in Schedule F to the applicable Service Agreement, (2) modifications and derivatives of the Software named in (1) as may be modified by agreement of the Parties from time to time during the Term by Change Control, and (3) for (1) and (2) includes all manuals, standard drawings, standard form documentation, and other information relating to such Software owned by a Third Party Vendor.
Client Transition Services has the meaning set forth in Section 10.01.
Commercially Reasonable Efforts means a prompt and diligent effort made in a workman-like manner using qualified individuals.
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Commissioned Works has the meaning set forth in Section 15.01(d).
Competitor means (1) in Canada, [***]*, (2) in the United States, [***]* percent of equity capital of Clients Affiliate Harris Trust and Savings Bank, (3) any Affiliate of the entities in (1) or any successor entity of the entities in (1) as a result of acquisition, merger or amalgamation or (4) any Affiliate of the entities in (2) that conduct banking business or any successor entity of the entities in (2) as a result of acquisition, merger or amalgamation.
Compilations has the meaning set forth in Section 19.06.
Confidential Information means (i) with respect to each Party and its Affiliates: (a) information relating to that Partys and its Affiliates planned or existing systems and systems architecture, including hardware, software, source code, object code, specifications, documentation, methods of processing and operational methods, (b) any information marked confidential, restricted or proprietary or which otherwise would be understood by a reasonable person in the position of the recipient to be confidential in nature, (c) financial data and information, customer lists, sales, profits, organizational restructuring, new business initiatives, product pricing strategies, (d) information that describes that Partys and its Affiliates business methods or products, (e) information that describes that Partys and its Affiliates product strategies, business strategies, customers, vendors, service delivery methods, human resources or other corporate plans and strategies, tax interpretations, tax positions and treatment of any item, (f) confidential information, software and data of third Parties with which the Party and the Affiliates conduct business; and (g) the terms of this Agreement; (ii) with respect to Client: (a) the Client Data; and (b) the Client Software and Client Documentation; and (c) information about Client Groups customers; and (d) personal information of Service Users as that term is defined in the Personal Information Protection Act, and (f) information and other Confidential Information about Service Users and Affected Employees; and (iii) with respect to Service Provider the Service Provider Software and Materials and Service Provider Documentation.
Consents means all use licenses, consents, authorizations and approvals that are necessary to (a) allow Service Provider and Service Provider Representatives to (i) use Clients and Client Affiliates owned, licensed and leased assets, including the Client Software and Client Machines and (ii) manage and administer the Managed Agreements on Clients and Client Affiliates behalf and (b) allow Client and Client Affiliates to assign the Assigned Agreements to Service Provider.
Contract Year means each twelve (12) month period commencing, in the case of the first Contract Year, on the Service Agreement Effective Date and thereafter upon the completion of the immediately preceding Contract Year.
Control means, with respect to any entity, the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of such entity, whether through the ownership of voting securities (or other ownership interest), by contract or otherwise.
Cost Recovery has the meaning set forth in Schedule C of the applicable Service Agreement.
Dedicated Employees has the meaning set forth in Section 22.09.
Deficiency Notice has the meaning set forth in Section 17.03(c).
Disaster Recovery Plan or DRP means the plans of Service Provider and the agreed interfaces between the DRP and the Client Group disaster recovery plan, to maintain or restore the electronic data, computer and telephony systems and related infrastructure used to provide the Services in the event of a disaster or Force Majeure Event and will be developed in accordance with this Agreement and Exhibit H.
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Disclosing Party has the meaning set forth in Section 19.01.
Dispute Notice has the meaning set forth in Section 21.01.
Divest with its grammatical variations, means Client and/or Clients Affiliate equity interest in a Line of Business or an Affiliate that is fifty (50%) or less after completion of a sale or other transaction the result of which releases Client and/or Client Affiliates Controlling ownership of that Line of Business or Affiliate.
Effective Date has the meaning set forth in the preamble of this Agreement.
End Date has the meaning set forth in Section 22.07.
ESDM SM means the proprietary Exult Service Delivery Model.
Excused Performance Problems has the meaning set forth in Section 7.06.
Executive Steering Committee means the committee created in accordance with Section 5.02.
Exult Canada Affiliate means any entity that, directly or indirectly, Controls, is Controlled by or is under common Control with, Service Provider.
Exult Canada Parent means Exult, Inc., a Delaware corporation with a principal office at 121 Innovation Drive, Suite 200, Irvine, California 92612, United States.
Force Majeure Event has the meaning set forth in Section 26.08(a).
Governmental Approval means any license, consent, permit, approval, or authorization of any person or entity, or any notice to any person or entity, the granting of which is required by Law, including Clients Regulatory Requirements, for the consummation of the transactions contemplated by this Agreement.
Governmental Authority means any international, national, federal, state, provincial, municipal, local, territorial or other governmental department, agency, bureau, commission, official, ministry, court, Crown corporation, board, tribunal, dispute resolution panel, regulatory authority, judicial or administrative body, or other law, rule, regulation-making entity, domestic, international or foreign, and includes without limitation, OSFI, with authority over the Parties and/or their Affiliates, as applicable.
Guideline B-10 has the meaning set forth in Section 17.04.
HIPAA means the privacy rules promulgated under United States Health Insurance Portability and Accountability Act of 1996.
Indemnification Claim is defined in Section 23.03(a).
Indemnified Party has the meaning set forth in Section 23.03(a).
Indemnifying Party has the meaning set forth in Section 23.03(a).
In-Flight Projects means projects already in progress by Client that are listed in a Schedule to the applicable Service Agreement.
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Initial Agreement Expiration Date has the meaning set forth in Section 3.01.
In Situ Period has the meaning set forth in a Schedule to the applicable Service Agreement.
Insolvent Party has the meaning set forth in Section 22.03 (a).
Intellectual Property means any (a) copyrights, (b) patents and patentable processes, methodologies, and procedures, (c) trade secrets, and (d) trademarks or service marks.
Interim Service Levels has the meaning set forth in Schedule B of the applicable Service Agreement.
Key Performance Indicator or KPI means the performance levels described in Schedule B to the applicable Service Agreement.
Key Personnel has the meaning set forth in Section 13.03.
Key Service Provider Positions has the meaning set forth in Schedule L (if any) to the applicable Service Agreement.
Law means any law including common law, declaration, decree, directive, legislative enactment, order, ordinance, regulation, rule by-law, protocol, codes, guidelines, treaties, policies, notices, judgments, awards, or other binding requirement of or by any Governmental Authority whether before or after the Effective Date.
Line of Business means a department or division of Client that is not an Affiliate of Client or a department or division of a Client Affiliate.
Losses means any and all damages, fines, penalties, deficiencies, losses, liabilities (including settlements and judgments) and expenses (including interest, court costs, reasonable fees and expenses of attorneys, accountants and other experts or other reasonable fees and expenses of litigation or other proceedings or of any claim, default or assessment).
Managed Agreements means the Third-Party Vendor Contracts for which Client or its Affiliate retains financial responsibility as set forth in a Schedule to the applicable Service Agreement and as may be agreed by the Parties from time to time by Change Control.
myHRSM means a set of Service Provider proprietary or licensed tools that facilitate the delivery and use of the Services including certain tools to enable employee self-service functions.
New Location has the meaning set forth in Section 13.05.
New Service(s) are those human resources related services that are not included in any signed Service Agreements at the time of the introduction or request for the New Services.
Notice of Assumption of Defense has the meaning set forth in Section 23.03.
OSFI means the Office of the Superintendent of Financial Institutions under the Financial Institutions Act, (Canada), as amended and re-enacted from time to time.
Parties means Client and Service Provider, collectively.
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Party means either Client or Service Provider, as the case may be.
Performance Standards has the meaning set forth in Section 7.07.
Personal Information Protection Act means Personal Information Protection and Electronic Documents Act, S.C. 2000, c.5 as amended and re-enacted from time to time.
[***]* Software means the software provided by [***]* in use by Client Group as of the Effective Date, together with all maintenance fixes, modifications, enhancements and new versions released by [***]* to which Client Group is entitled under its agreements with [***]* during the Term.
Preliminary Transition Plan has the meaning set forth in Section 10.01.
Procedures Manual means the Client Group-specific Service User procedures prepared by Client and Service Provider (but not including any Service Provider Documentation).
Process has the meaning set forth in Schedule A to the applicable Service Agreement.
Process Take On Date has the meaning set forth in Schedule C to the applicable Service Agreement.
Project means a project not within the scope of the Services that Client requests that Service Provider perform, the scope and terms of which are mutually agreed. A Project may include engagements under which Service Provider will deliver to Client a Commissioned Work as a deliverable either in paper, software or electronic form. For the avoidance of doubt, the type of services and deliverables envisioned by a Project is a type of work performed [***]*
Receiving Party has the meaning set forth in Section 19.01.
Renewal Period has the meaning set forth in Section 3.02.
Replacement Agreements has the meaning set forth in Section 6.05.
Report Tool has the meaning set forth in Section 22.07 (d).
Reporting Service Levels means the quantitative and qualitative performance levels for the Services as described in a Schedule to the applicable Service Agreement.
Required [***]* Audits has the meaning set forth in Section 17.03 (a).
Retained Agreement means an agreement between Client or Client Affiliate and a third party for a product or service that is retained by Client or Client Affiliate and relates to a resource necessary either for Service Providers delivery of the Services or Client Groups receipt of the Services.
Retained Employees has the meaning set forth in Schedule J.
Retained Services means the services and responsibilities retained by Client Group including as set forth in Schedule A to the applicable Service Agreement.
Right to Use Agreement has the meaning set forth in Section 6.06.
Security Plan has the meaning set forth in Section 19.03 (a).
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Service Agreement has the meaning set forth in Section 2.01.
Service Agreement Effective Date means the effective date of a Service Agreement.
Service Agreement Term is the period of time written in a Service Agreement for which the Services under that Service Agreement will be provided by Service Provider, unless earlier terminated in accordance with the terms of this Agreement.
Services Commencement Date means the date indicated under a Service Agreement as the date on which Service Provider will begin to provide Services described in the Service Agreement; provided that for Service Agreement Number 1 there is no Services Commencement Date, only Process Take-On Dates.
Service Credits means the amounts specified in Schedule B to the applicable Service Agreement that Client has the right to recover in the event of a Service Level Default as liquidated damages. The formula for calculating Service Credits will be set forth in Schedule B to the applicable Service Agreement.
Service Level(s) means the Reporting Service Levels and the Key Performance Indicators, collectively.
Service Level Default means Service Providers failure to meet a Key Performance Indicator for reasons other than Excused Performance Problems.
Service Level Termination Event means those criteria agreed upon by Client and Service Provider that, if reached, entitles Client to terminate the applicable Service Agreement or the Agreement. What constitutes Service Level Termination Events shall be set forth in the applicable Service Agreement.
Service Location(s) means any Client Group service location or Service Provider service location, as applicable.
Service Provider has the meaning set forth in the preamble.
Service Provider Account Manager has the meaning set forth in Section 13.01.
Service Provider Documentation means all documentation constituting or containing Service Providers trade secrets, know-how, Service Provider Intellectual Property, internal notes, internal correspondence, Customer Service Center operations materials (including without limitation, workflow maps, designs, manuals and descriptions), other internal Service Provider processes, workflows and procedures, the Exult Service Delivery Model SM or ESDM SM and myHRSM and all data contained therein.
Service Provider Environment means, collectively, Service Provider Machines and Service Provider Software as integrated and/or interfaced with each other and with a mutually agreed upon demarcation point into the Client Environment, which demarcation point will be described in the Transition Plan, to provide the Services in accordance with the Agreement and the Service Agreements.
Service Provider Machines means all Machines and equipment leased or owned by Service Provider, Exult Canada Affiliates and Service Provider Subcontractors that are used by Service Provider, Exult Canada Affiliates and Service Provider Subcontractors to provide the Services.
Service Provider Personnel means employees of Service Provider used to deliver the Services to Client Group.
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Service Provider Proprietary Software means the Software, including myHRSM, (and all modifications and derivatives thereof developed under this Agreement) owned or developed by or on behalf of Service Provider that is used in connection with the Services.
Service Provider Representatives means the independent contractors, consultants and designated agents of Service Provider and includes Exult Canada Affiliates and Service Provider Subcontractors.
Service Provider Service Location(s) means any location from which Service Provider delivers Services.
Service Provider Software means the Service Provider Proprietary Software and the Service Provider Third Party Software, collectively.
Service Provider Software and Materials means: (1) all Software (including modifications and derivatives thereof developed by Service Provider, Exult Canada Affiliates, or any third party) and other Intellectual Property owned by Service Provider as of the applicable Service Agreement Effective Date, (2) modifications and derivatives of the Software named in (1) as may be modified by Service Provider, Exult Canada Affiliates, Client or any third party) from time to time during the Term and include Service Provider owned Commissioned Works, (3) for (1) and (2), all manuals, standard drawings, standard form Service Provider Software documentation, and other information relating to such Software owned by Service Provider, and (4) includes the Service Provider Third Party Software and Materials.
Service Provider Software Tools has the meaning set forth in Section 15.01 (c).
Service Provider Staff means: (1) the Service Provider Personnel, and employees of Exult Canada Affiliates, and those employees of Service Provider Subcontractors who provide the Services, and (2) independent contractors of Service Provider, Exult Canada Affiliates and Service Provider Subcontractors that have access to Confidential Information of Client Group and/or Client Premises.
Service Provider Subcontractors means any entity that is contractually obligated to provide or assist Service Provider in the provision of Services, other than Client, and excludes Exult Canada Affiliates, but includes subcontractors of Exult Canada Affiliates.
Service Provider Third Party Software and Materials means the Software or other Intellectual Property (including modifications and derivatives thereof developed under this Agreement) licensed or leased by Service Provider from a third party that is used in connection with the Services.
Service Provider Transition Services has the meaning set forth in Section 10.01.
Services are the services to be provided by Service Provider as set forth in the applicable Service Agreement subject to the terms and conditions of this Agreement and includes New Services when mutually agreed and documented by a Change Order and/or an amendment to a signed Service Agreement or by a new Service Agreement.
Service User, whether before or after the Effective Date, means a current or former employee, consultant, annuitant or retiree of Client and Client Affiliates or other person participating in employee-related programs of Client and Client Affiliates and whom Client and Client Affiliate authorizes, and any beneficiary of a participant in an employee-related program.
Software means the object and source code versions of any applications programs, operating system software, computer software languages, utilities, other computer programs and related documentation, in whatever form or media, including the tangible media upon which such applications programs, operating system software, computer software languages, utilities, other computer programs and related documentation are recorded or printed.
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Start Date has the meaning set forth in Schedule J to the applicable Service Agreement.
Term has the meaning set forth in Section 3.01 and includes the Termination Assistance Period.
Termination Assistance Period means a period of time of [***]* during which Service Provider shall provide the Termination Assistance Services in accordance with Article 22 and Schedule P of the applicable Service Agreement.
Termination Assistance Fees has the meaning set forth in Section 22.11 of this Agreement.
Termination Assistance Plan is the plan developed by Client, with cooperation from Service Provider, based on the requirements provided by Client to repatriate the Services to Client or otherwise transition the Services to Clients designee at the expiry or termination of the Agreement or the applicable Service Agreement, as the case may be.
Termination Assistance Services has the meaning set forth in Section 22.06 and Schedule P to the applicable Service Agreement.
Termination Fees means the fees set forth in a Schedule to the applicable Service Agreement payable to Service Provider in accordance with Section 22.04 and the applicable Service Agreement.
Third-Party Vendor means a third party that at any time during the Term provides products or services under any Third Party Vendor Contract.
Third-Party Vendor Contract means any Assigned Agreement, Managed Agreement, Retained Agreement, or other agreements as mutually agreed by the Parties.
Third-Party Costs has the meaning set forth in Schedule C to the applicable Service Agreement.
Transition Completion Date means the date a migration of Services is completed in accordance with a Transition Plan
Transition Milestones has the meaning set forth in Section 10.01.
Transition Period has the meaning set forth in the Transition Plan.
Transition Plan means the detailed description of the obligations of each Party with respect to the transition of the Services pursuant to this Agreement as set forth in a Schedule to the applicable Service Agreement.
Transitioned Employees has the meaning set forth in the Schedule J to the applicable Service Agreement.
Unavailable Employees has the meaning set forth in Section 22.09.
Year 2000 Clean Management Practices means: (a) Software provided by a Party for use in connection with the Services will, where relevant and appropriate, (i) require a century indicator, (ii) process date calculations without causing an abnormal ending nor generating incorrect results; (iii) when sorting by date, all records will be sorted by accurate sequence; and (iv) when the date is used as a key, records will be read and written in accurate sequence; and (b) leap years will be determined by the following standard: (i) if the year is evenly divisible by 4, it is a leap year, except for years ending in 00, and (ii) a year ending in 00 is a leap year if it is evenly divisible by 400; and (e) in the case of hardware/equipment, the clock and calendar will advance correctly beyond 2000 without intervention.
(b) Other Definitions. The Parties expressly acknowledge and agree that; (1) the Definitions set out in Section 1.01 of this Agreement do not represent all of the definitions that shall apply to this Agreement, (2) this Agreement may
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set out other definitions that will have the meaning as set out where that definition first appears, and (3) an Exhibit, Service Agreement, Schedule or other attachment may set out additional definitions that shall have the meaning as set out where that definition first appears and shall apply to that Exhibit, Service Agreement, Schedule or other attachment. In the event of a conflict between the definitions amongst the definitions, the order of precedence shall be governed by Section 1.02 (c).
1.02 | Interpretation. |
(a) The Exhibits, Service Agreements (including Schedules and Appendices) attached to this Agreement at the time of the signature to this Agreement by the Parties, and from time to time, shall be incorporated into and deemed part of this Agreement.
(b) The Article and Section headings and Table of Contents are for reference and convenience only and shall not be considered in the interpretation of this Agreement. References to Articles, Sections, Exhibits, Service Agreements, Schedules and Appendices are to the referenced portions of this Agreement unless otherwise specified.
(c) If there is an inconsistency between the terms of the Agreement and any Service Agreement, Exhibit, Schedule, Change Order or other mutually agreed contractual document, then the intent of the Parties shall be ascertained by giving effect to the more specific term over the more general and the later term over the earlier term, regardless of which document supplies such term and in the event there is an inconsistency between specific term and a later term, then the intent of the Parties shall be ascertained by giving effect first to the later term.
(d) For purposes of this Agreement, (i) the terms including and e.g. shall mean including, without limitation and (ii) references to days or time periods shall be to calendar days or calendar time periods unless otherwise expressly stated.
(e) For purposes of this Agreement, any activity set forth in this Agreement requiring the mutual agreement of the Parties must be reduced to writing and signed by an authorized representative of each Party in order to become effective. Communications made via facsimile transmission or e-mail shall be considered a sufficient writing so long as the Party relying on such mode of writing can reasonably demonstrate the authenticity, date of such writing and that such writing was sent to the addressee. E-mail or facsimile transmissions (without a follow up original being finalized and delivered) shall not constitute a valid writing for Change Orders, amendments to this Agreement, including Exhibits or a Service Agreement, including Schedules and Appendices, new Service Agreements or notices as required in Section 26.01.
ARTICLE 2
SCOPE OF AGREEMENT AND RELATIONSHIP OF PARTIES
2.01 | General Procurement. |
This is a general procurement agreement that contemplates that Service Provider and Client may enter into one or more Service Agreements, each of which will be signed by the Service Provider and Client and will include, at least, a description of the Services, Service Levels and Charges for those Services. Each executed Service Agreement incorporates by reference the terms and conditions of this Agreement, unless otherwise agreed in that Service Agreement.
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2.02 | Contracting Parties. |
(a) Client shall contract on behalf of and will be responsible for all obligations of the Client Group under this Agreement.
(b) Service Provider shall contract on behalf of and will be responsible for all obligations of Exult Canada Affiliates. Client acknowledges and agrees that Service Provider will from time-to-time subcontract the delivery of Services to Service Provider Representatives, Exult Canada Parent and various Exult Canada Affiliates; provided, however, Service Provider shall retain full responsibility and liability to Client for such subcontracted Services.
2.03 | Evolving Nature of Relationship. |
In addition to the other provisions of the Agreement and applicable Service Agreement that set out the circumstances when Change Control and/or new a Service Agreement and/or Agreement amendment shall be required during the Term, Client and Service Provider agree that the Services may require adjustments to reflect the developing business and operations of the Client Group and Service Provider, that the relationship memorialized by this Agreement is dynamic in nature and will evolve as the operating and business environment of the Client Group changes and evolves, and that the scope of the Services to be provided by Service Provider to the Client Group during the Term and corresponding fees charged by Service Provider may be changed and modified with the written agreement of the Parties pursuant to Change Control. Therefore, the Client/Service Provider Executive Steering Committee will periodically evaluate the business and operating strategies of each Party and recommend modifications to, and evolution of, the Services (including the Service Levels) to optimize such strategies and determine the reasonable effect that any modifications of the Services may have on the fees chargeable by Service Provider under this Agreement, taking into account all relevant material facts and circumstances (including reasonable opportunities for [***]* to use its [***]* associated with such changes).
2.04 | Inherent Services. |
(a) The Parties acknowledge and agree that there are functions, responsibilities, activities and tasks not specifically described in this Agreement which are required for the proper performance and provision of the Services and are a necessary, customary or inherent part of, or a necessary sub-part included within, the Services. Subject to the terms of Section 2.04(c) below, such functions, responsibilities, activities and tasks shall be deemed to be implied and included within the scope of the Services to the same extent and in the same manner as if specifically described in this Agreement.
(b) The Parties acknowledge and agree that there are functions, responsibilities, activities and tasks not specifically described in this Agreement which are a customary or inherent part of, or a necessary sub-part included within, the responsibilities retained by Client and which shall not be transferred to Service Provider. Subject to the terms of Section 2.04(c) below, such functions, responsibilities, activities and tasks shall be deemed to be retained by Client to the same extent and in the same manner as if specifically described in this Agreement as being retained by Client.
(c) The Parties recognize that it may not be possible in all cases to determine clearly whether a given function, responsibility, activity or task should be performed by Service Provider as an inherent part of the Services or instead should be retained by Client as a responsibility that has not been transferred to Service Provider. In accordance with subsections (a) and (b) above, the Parties expressly acknowledge and agree that for the first [***]* after each Process Take-On Date they will work together in good faith in such cases to appropriately assign responsibility for the performance of such function, responsibility, activity or task, including those described in the applicable Schedule to the applicable Service Agreement.
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2.05 | Service Provider Responsibility for Services. |
Except as expressly limited by this Agreement, the Service Agreements, Schedules, Exhibits and Appendices, Service Provider shall be responsible for and have the sole right to supervise, manage, contract, direct, procure, perform and cause to be performed, all work to be performed hereunder by Service Provider, Exult Canada Affiliates and Service Provider Subcontractors.
2.06 | Changing Nature of Services. |
While the Parties will endeavor to update, modify and amend this Agreement, Exhibits and Service Agreements (including Schedules and Appendices) as necessary or appropriate from time to time to reflect various adjustments in the arrangements contemplated by this Agreement, the Parties acknowledge that such adjustments may not always be documented with specificity. Therefore, the Parties agree to deal with each other in good faith to resolve all issues presented by each Party to the other and any disputes that may arise.
2.07 | Exhibits. |
As of the Effective Date, the following Exhibits are attached to this Agreement that contain specific provisions that apply to Services generally throughout the Term, unless such Exhibits are amended or otherwise expressly superseded by the terms of the applicable Service Agreement under which the Services are being provided:
Exhibit E | Hourly Rates for Projects | |
Exhibit F | Service Provider Background Investigation Search Criteria | |
Exhibit K | Change Control | |
Exhibit M | Form of Confidentiality Agreements | |
Exhibit O | Disaster Recovery/Business Continuity Planning | |
Exhibit T | Account Governance | |
Exhibit U | Exult Canada Parent Guarantee | |
Exhibit W | IT System Acceptance Testing Procedures |
2.08 | Schedules |
The Parties acknowledge and agree that the following Schedules shall be part of each Service Agreement, to the extent that each shall apply to the Services under that Service Agreement:
Schedule A | Description of Services | |
Schedule B | Service Levels | |
Schedule C | Fees and Charges | |
Schedule D | Third Party Vendors and Contracts | |
Schedule E | Client Machines | |
Schedule F | Client Proprietary Software, Client Third Party Software, Client Hosted Applications |
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Schedule G | Preliminary Transition Plan | |
Schedule H | Reports | |
Schedule J | Human Resources Provisions | |
Schedule L | Key Personnel and Key Service Provider Positions | |
Schedule N | Asset Transfer and Bill of Sale | |
Schedule P | Termination Assistance Services | |
Schedule Q | In-Flight Projects | |
Schedule R | Records Management | |
Schedule S | Client Facilities/Client Premises/Sublease/License to Use | |
Schedule V | Client Group Security Policies and Standards | |
Schedule Y | Business Associate Agreement |
ARTICLE 3
TERM
3.01 | Agreement Term. |
(a) The term of this Agreement shall commence on the Effective Date and continue until 11:59 p.m. of the day before the [***]* anniversary of the Effective Date (the date [***]* after the Effective Date being the Initial Agreement Expiration Date), and shall be renewed or expire in accordance with the provisions of Section 3.02 or terminated pursuant to Article 22 (the Term).
(b) Each Service Agreement shall commence on the Service Agreement Effective Date and shall continue for the Service Agreement Term, unless earlier terminated in accordance with this Agreement; provided that in all events each Service Agreement shall terminate on the termination or expiry of this Agreement.
3.02 | Renewals. |
Upon mutual agreement of the Parties, this Agreement and one or more Service Agreements may be renewed for [***]* periods (each a Renewal Period). Unless this Agreement is terminated earlier, Client shall notify Service Provider at least [***]* prior to the Initial Agreement Expiration Date or, if in a Renewal Period, at least [***]* prior to the expiration date of such Renewal Period, as to whether Client desires to renew this Agreement. The Parties shall negotiate in good faith the terms and conditions that shall be applicable to any upcoming Renewal Period. If the Parties do not agree to renew this Agreement, then this Agreement shall expire on the Initial Agreement Expiration Date or the expiration of such Renewal Period, as applicable, and Service Provider shall continue to provide the Services and to provide the Termination Assistance Services in accordance with the Termination Assistance Plan and Section 22.05. If the Parties fail to negotiate the terms and conditions that are applicable to any upcoming Renewal Period then the Parties are entitled to extend this Agreement at the pricing set forth in the applicable Service Agreements for a period of no more than [***]*. In the event that at the end of this time period there is no agreement, then either the Client or Service Provider is entitled to provide notice to terminate this Agreement on not less than [***]* prior written notice. In the event that the Parties have finalized the terms and conditions of this Agreement for the Renewal Period in the [***]* period referred to in this Section 3.02 then the revised terms and conditions shall apply retroactive to the start of the Renewal Period and documented by a signed amendment to this Agreement and the applicable Service Agreements. For the
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avoidance of doubt, Client expressly acknowledges and agrees that this Agreement may only be renewed when Client wishes to renew at least one Service Agreement that has not expired at the time of the expiry of the Initial Agreement Expiration Date.
ARTICLE 4
SERVICES [***]*; ACQUISITIONS & DIVESTITURES; NEW SERVICES; TRANSITION SERVICES; OTHER
SERVICES REQUIREMENTS
4.01 | Services [***]*. |
Commencing as of the Service Agreements Effective Date and continuing throughout each Service Agreement Term, Service Provider shall be the [***]*, and Client on its own behalf and on behalf of it Affiliates shall purchase from Service Provider, the Services described in the applicable Service Agreement, all upon and [***]* in this Agreement and the Service Agreement. Client may not remarket or resell, and shall prevent Client Affiliates from remarketing or reselling, all or any portion of the Services provided under this Agreement or any Service Agreement or make all or any portion of the Services available to any party other than Client, Client Affiliates and their respective Service Users, without Service Providers prior written consent.
4.02 | Exceptions to [***]*. |
Clients obligation of [***]* to Service Provider under Section 4.01 does not apply to:
(i) any Services terminated or withdrawn by Client for Service Providers default in accordance with the provisions of this Agreement,
(ii) any Services terminated or withdrawn through Change Control,
(iii) any services set forth in [***]* below, subject to that provision, or
(iv) [***]* unless so stated in a Service Agreement for such [***]*.
4.03 | Client Acquisitions and Mergers. |
(a) The Parties acknowledge that whenever Client or Client Affiliate acquires additional employees through acquisition or merger or amalgamation, Client or Client Affiliate may have the opportunity to provide human resource administration and other services to such new employees through whatever legacy means previously used by the acquired or merged entity. Client or Client Affiliate shall have the right to maintain legacy provision of such services for so long as the legacy means (including modifications and enhancements) are available and for as long as Client, in its discretion, so desires. Client acknowledges and agrees that when Client or Client Affiliate wishes to replace the legacy means [***]* Charges for Services to additional Client or Client Affiliate Service Users, and other volume-based pricing, is set forth in the applicable Service Agreement.
(b) The Parties acknowledge and agree that whenever the Client or Client Affiliate incorporates an Affiliate in a new geographic area (outside of North America) after the Effective Date, Client or Client Affiliate may in its discretion retain a human resources service provider of its choice to provide the human resources services that are similar to the Services, unless Service Provider can provide the human resources services at the [***]* as set out in the applicable Service Agreement under which [***]* human resources services are being provided to Client Group.
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4.04 | Client Divestitures. |
If Client Divests one or more Client Affiliates and/or Lines of Business, Service Provider will continue to provide the same Services to such Client Affiliates or Lines of Business on the same terms, conditions and Charges of this Agreement for a transitional period of up to [***]* after Divestiture or as otherwise agreed. Any changes to the Services after Divestiture, or Project work relating to the Divestiture will be handled through Change Control. Client will pay Service Providers Charges for Services to divested Client Affiliates and Lines of Business unless otherwise agreed. The method and pricing for adjustments to the Charges for volume reductions after divestiture transition are set forth in the applicable Service Agreement.
4.05 | Change of Requirements. |
During the Term, if either Party determines that Client requires a [***]* in the level of Services or any element of the Services needed by the Client Group beyond the amounts covered by an ARC (defined in a Schedule to the applicable Service Agreement) or RRC (defined in a Schedule to the applicable Service Agreement) adjustment pursuant to the Schedule, such changes shall be addressed through Change Control.
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4.06 | New Services. |
Client will have discretion to select Service Provider or one or more other providers to perform a New Service. If Client solicits competitive bids for New Services, Client will provide Service Provider: (a) notice [***]* that it notifies other vendors, (b) the same information that it provides other vendors, and (c) the reasonable opportunity to compete for the New Services. When Client selects Service Provider to provide New Services, Service Provider and Client shall negotiate a Change Order or enter into a new Service Agreement for the New Services. In all other events the provisions of Section 11.01 (b) and (c) apply.
4.07 | Service Delivery Environment. |
All Services provided from the Service Provider Service Locations shall be provided in a manner designed to reasonably protect the confidentiality of Client Data and all other data protection requirements, including OSFI requirements, set forth in this Agreement and the applicable Service Agreement.
4.08 | Languages of Services. |
Service Provider will provide all Services in English. Whenever required by applicable Laws Service Provider will also provide the Services in French and any additional languages required by applicable Laws, subject to Section 8.01(e).
ARTICLE 5
ACCOUNT MANAGEMENT, EXECUTIVE STEERING COMMITTEE AND GOVERNANCE
5.01 | Account Managers. |
Throughout the Term, the Account Managers (whose responsibilities are described in Section 12.01 for Client Account Managers and in Section 13.01 for Service Provider Account Managers) shall meet periodically, at such intervals as they may deem advisable and in any event at least [***]*, to review their respective performance of this Agreement. All such meetings shall take place at mutually agreeable locations, or if mutually agreed, by telephone conference call or video conference. For each meeting the Account Managers shall agree to and publish an agenda sufficiently in advance of the meeting to allow meeting participants a reasonable opportunity to prepare for the meeting. The meetings shall address, at a minimum: service level performance and exceptions, issues for escalation, delinquent actions of either Party, project status, forecast of volumes, upcoming audits or compliance reviews.
5.02 | Executive Steering Committee. |
As of the Effective Date, the Parties have formed a joint committee (the Executive Steering Committee) consisting of the Account Managers and two other individuals selected by each Party. The Executive Steering Committee shall meet at least calendar [***]* (or at such other more frequent intervals as it may determine) and at any time upon at least [***]* prior notice by either Party. Meetings may be conducted in person or by video or telephone conference and, unless otherwise agreed, shall take place at Client or Service Provider premises on an alternating basis. The Executive Steering Committee shall (i) review periodic performance reports, (ii) advise with respect to Clients strategic and tactical decisions regarding the establishment, budgeting and implementation of Clients priorities and plans for the Services (iii) review the Parties overall performance of this Agreement, (iv) attempt to resolve any outstanding issues (v) review long-term planning and (vi) consider such other issues as either Party may from time to time desire.
5.03 | Governance. |
As of the Effective Date and continuously during the Term, each Party shall comply with the provisions of Exhibit T, as those provisions may be varied under the terms of the applicable Service Agreement.
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ARTICLE 6
CONTRACT ADMINISTRATION
6.01 | Managed Agreements. |
(a) Service Provider will provide for management and coordination of the Managed Agreements according to the vendor management sections of Schedule A of the applicable Service Agreement. Without limiting the foregoing, Service Provider responsibilities with respect to Managed Agreements under the applicable Service Agreement consist of: (i) [***]* responsibilities described in Schedule A of the applicable Service Agreement and [***]*, and (ii) Service Provider activities intended to [***]*, which activities are subject to [***]* and Service Providers participation in [***]* under Schedule C of the applicable Service Agreement.
(b) At the expiration or earlier termination of each Managed Agreement, Client and Service Provider will make Commercially Reasonable Efforts to agree whether:
(i) a Managed Agreement is to be varied through Change Control to add any services previously delivered under such Managed Agreement to the Services to be performed by Service Provider and priced at Baseline Charges;
(ii) such Managed Agreements to be renewed or replaced with a new contract between Client or Client Affiliate and Third-Party Vendors (which renewed or replaced contract shall continue to be Managed Agreement for the purposes of this Agreement, subject to Change Control where applicable); or
(iii) such Managed Agreement is to be renewed or Client or Client Affiliate is to enter into a new contract for the services and the renewal of the Managed Agreement or new contract, as the case may be, is to be assigned or novated to Service Provider (and will become an Assigned Agreement for the purposes of this Agreement; subject to Change Control where applicable); in which event Service Provider shall have the opportunity to participate in, and Client has the expectation that Service Provider shall participate in, the negotiations with Client or Client Affiliate and the Third-Party Vendor.
(c) Except as otherwise agreed, Service Provider will not be responsible for making payments under Managed Agreements, nor in any event will Service Provider be responsible for the performance, errors or omissions of Third Party Vendors under Managed Agreements until such Managed Agreements become Assigned Agreements or Replacement Agreements.
6.02 | Assigned Agreements. |
As of the effective date of an assignment or novation to Service Provider of an Assigned Agreement, Service Provider shall assume all responsibility for such Assigned Agreement and all rights and obligations thereunder, except as provided by the terms of assignment or novation of such Assigned Agreement and except that Client will continue to be responsible for Clients or Client Affiliates acts and omissions prior to the assignment or novation unless otherwise agreed in writing. As of the effective date of an assignment or novation to Service Provider of an Assigned Agreement, Service Provider shall assume all liability for such Assigned Agreement, except as set forth in this Agreement or a Service Agreement or as provided by the terms of assignment or novation of such Assigned Agreement. As long as the quality of the Services or Service Levels, Charges to Client, or other terms, rights or obligations retained by Client pursuant to the assignment or novation are not adversely impacted, Service Provider may, [***]*, renew, amend, modify,
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terminate or cancel, or request or grant any consents or waivers under, any such Assigned Agreements, provided that if in connection with such action by Service Provider there are any extra fees or charges imposed upon Client, such charges shall be paid by Service Provider. With respect to each Assigned Agreement, except as provided in Section 25.01 or as otherwise agreed in connection with obtaining a Consent for the novation or assignment, the scope of services and service level obligations, and liability, damage, remedy and indemnity obligations and limitations therein shall apply for those services.
6.03 | Assigned Agreement Invoices. |
Service Provider shall pay the invoices submitted by Third-Party Vendors in connection with the Assigned Agreements and shall be responsible for any late fees in respect of such Third-Party Vendor invoices, except late fees caused by Client.
6.04 | Performance Under Agreements. |
Service Provider shall promptly notify Client of any breach of any Managed Agreements or Retained Agreements that is material to Client Groups receipt of the Services and of which Service Provider becomes aware and shall cooperate with Client or Client Affiliates to prevent or stay any such material breach. Service Provider shall comply with all confidentiality and security requirements imposed on Client or Client Affiliates pursuant to any Managed Agreement or Retained Agreement of which Service Provider has prior notice as well as any other reasonable terms and conditions of which Service Provider has prior notice from Client or Client Affiliate.
6.05 | Replacement Agreements. |
Service Provider warrants that all contracts entered into by Service Provider after the Effective Date with a Third-Party Vendor that replace an expired, cancelled or terminated [***]* or Assigned Agreement or [***]* (Replacement Agreements) will be with reputable entities. In addition, Service Provider agrees that a proposed Replacement Agreement will be subject to Clients consent if the proposed new Third-Party Vendor is [***]*, or if the Third-Party Vendor Contract is [***]* of the applicable Service Agreement [***]* Third Party Vendor Contract, or if Client notifies Service Provider as part of the TPO Savings Committee planning process that Client and/or Client Affiliate is [***]* Third Party Vendor. In the event the Third-Party Vendor Contract is notated [***]*, Service Providers replacement of such Third Party Vendor Contract with a Replacement Agreement is subject to the stated conditions in Schedule D. Neither the quality or performance of the Services or Service Levels shall be diminished from the predecessor Third Party Vendor Contract, nor the Charges payable by Client increased in excess of market conditions (as reasonably demonstrated by Service Provider using reasonable vendor management and sourcing approaches consistent with Schedules A and C of the applicable Service Agreement), except upon notice to Client according to the governance regime of the TPO Savings Committee. In the event Service Provider replaces an expired, cancelled or terminated Assigned Agreement or Managed Agreement or Retained Agreement or Replacement Agreement, Service Provider will use Commercially Reasonable Efforts to obtain in each Replacement Agreement specific to Client Group the following provisions: (i) a provision for [***]* to Client or Client Affiliate at no cost in the event of termination of this Agreement; and (ii) a [***]* under which Service Provider shall continue to have the benefit of the Replacement Agreement to provide the Services to Client Group while the arrangement [***]* to Client or Client Affiliate.
6.06 | Right to Use Agreements. |
As of [***]*, Service Provider agrees on its own behalf and on behalf of its Service Provider Representatives to comply with its obligations as set forth in any executed Right to Use Agreements. For the purposes of this Agreement, Right to Use Agreements are those written agreements (as may be amended) between Service Provider and a Third Party Vendor of Client or Client Affiliate (and Client or Client Affiliate, as applicable) under which Service Provider gains certain limited access or use rights to the Third Party Vendors software, materials or services (as applicable) as an extension of Client or Client Affiliates rights pursuant to a separate agreement with such Third Party Vendor.
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ARTICLE 7
SERVICE LEVELS
7.01 | Service Levels. |
Service Provider shall perform the Services in accordance with Service Levels set forth in a Schedule to the applicable Service Agreement and the service levels set forth in the Assigned Agreements (or any replacements or successors thereto).
7.02 | New Service Levels. |
Service Provider will provide the New Services in accordance with the Service Levels established for such New Services.
7.03 | Root-Cause Analysis. |
Upon the failure of Service Provider to meet any Service Levels, Service Provider (with Clients cooperation as necessary) shall promptly (in a manner appropriate for the circumstances) (i) perform a root-cause analysis to identify the cause of such failure, (ii) provide Client with a report detailing the cause of, and with respect to KPIs a procedure for correcting, such failure, and (iii) with respect to KPIs implement such procedure.
7.04 | Continuous Improvement, Best Practices and Reporting. |
(a) Consistent with accepted industry standards, Service Provider shall, on a continuous basis (i) as part of its total quality management process, identify ways to improve the Service Levels and (ii) identify and offer to Client [***]* that could benefit Client Group either [***]*. Service Provider shall, from time to time, include updates with respect to such improvements and techniques in the reports provided to Client pursuant to Section 18.02.
(b) In addition to any Client Requests for Changes to Service Levels by Change Control, Client and Service Provider will, not less frequently than every [***]* as determined by the Account Managers, review and consider commercially reasonable changes, modifications, deletions and replacements of and additions to the Service Levels and the Service Credits for the purposes of better and more timely reflecting, facilitating and supporting the continuing development, and evolving priorities of the Client. Any such changes will be implemented through Change Control. The Service Levels shall not be changed, modified or adjusted downward or upward without the prior written agreement of the Parties. The Parties intend that the Service Levels will be [***]*. The Parties agree to cooperate and deal with each other in good faith to promptly resolve on a reasonable basis in consonance with the purposes of the review process, any differences between the Parties regarding appropriate changes to, modifications of, additions to, deletions of and replacements of the Service Levels and the Service Credits. The Parties acknowledge and agree that, in addition to Interim Service Levels (as defined in Schedule B of the applicable Service Agreement), a Service Agreement may detail one set of Service Levels that Service Provider is obliged to meet during the Transition Period and a second set of Service Levels that Service Provider is obliged to meet once the Transition Period is completed.
(c) At [***]* and thereafter subject to Change Control, Service Provider shall implement the necessary measurement and monitoring tools and procedures to measure and report Service Providers performance of the Services against the Service Levels as such standards and levels may be developed, modified and changed during the Term and as the Services may evolve and be supplemented and enhanced during the Term.
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7.05 | Service Credits. |
(a) In the event that Service Provider commits a Service Level Default, Service Provider [***]* Client (or [***]*, Client may [***]* to Service Provider) the Service Credit identified in and according to the applicable Service Agreement. Such Service Credits will be reported and calculated and shall be payable as described in Schedule B to the applicable Service Agreement. Service Provider will provide, at the same time as providing the monthly Charges invoice, [***]* (as designated by [***]*) for any amounts due to Client relating to Service Credits in accordance with the applicable Schedule B.
(b) The Service Credits, which are [***]*, shall [***]* Clients right to recover, subject to this Section 7.05, other damages incurred by Client as a result of the Service Level Default for which that Service Credit is due and payable.
(c) Except for the express reservation of rights provided for in paragraphs (iv) and (v) below, the Parties agree that the Service Credits:
(i) are [***]* remedy of Client for the event or events arising from the same Service Level Default with respect to which such Service Credits are to be paid or credited by Service Provider to Client; and
(ii) constitute Clients [***]* damages for any breach of this Agreement arising out of the Service Level Default for which that Service Credit is due and payable.
(d) This Section 7.05 does not in any way limit or impair Clients right or ability to exercise its rights under Section 22.02(a) or Section 22.02 (b) in accordance with the provisions of that Section. In the event that Client takes a Service Credit for a Service Level Default, it is still entitled to terminate the Agreement in the event the cumulative effect of the Service Level Defaults as set out in Schedule B to the applicable Service Agreement entitles Client to terminate the Agreement. In the event Client exercises its right to terminate the Agreement, Client is entitled to seek all remedies otherwise available to it under this Agreement including claims for damages subject to Article 25.
(e) Notwithstanding [***]* and consistent with paragraph (d) above, Client reserves the right to seek all remedies otherwise available to it under this Agreement including claims for damages subject to Article 25, as an alternative to the collection of Service Credits in such case for the uncured breach or breaches arising from the same event or events arising from the same root cause which caused Service Provider to incur a Service Credit where such uncured breach would permit Client to terminate this Agreement under Section 22.02(a). If Client in fact does terminate this Agreement as a result of such uncured breach or breaches, Client shall exercise such right to seek alternative remedies by giving Service Provider written notice of its possible exercise of such reserved right within [***]* of the payment due date of any invoice awarding Client any Service Credits for such Service Level Default by Service Provider and written notice of its actual election to exercise such right within [***]* after the date of such invoice.
(f) Notwithstanding anything to the contrary, all amounts credited or paid to Client as Service Credits shall be credited against any Claims in respect of the Service Level Defaults giving rise to those Claims by Client under this Section 7.05.
7.06 | Excused Performance Problems. |
(a) The following are excused performance problems to the extent that each has caused degradations or failures of Service Providers performance and shall not constitute a Service Level Default (each an Excused Performance Problem):
(i) Service or resource reductions requested or approved by Client and agreed by the Parties through Change Control;
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(ii) Clients or any member of the Client Group or any Client Representatives failure to fulfill its material obligations under this Agreement or to take corrective action with respect to tasks allocated to Client in Schedule A of the applicable Service Agreement or other Retained Services;
(iii) performance failures under Managed Agreements;
(iv) Force Majeure Events as described in and subject to Section 26.08;
(v) Failures by [***]* to follow and comply with their responsibilities set out in the Procedures Manual and any other rules, policies or procedures of which they have been notified in writing relating to Service Providers provision of Services;
(vi) The introduction of a hardware and/or software virus provided that Service Provider has performed its obligations to prevent the introduction of such a virus;
(vii) Infringement of third party Intellectual Property rights by Client Group or Client Representatives;
(viii) Failures to meet Service Levels while operating [***]*;
(ix) Deficiencies in Assets acquired from Client Group, or in resources, systems, or processes provided by Client Group or Client Representatives in connection with the Services; or
(x) Failure by Client Group or Client Representatives to provide access, and other rights and services, to hardware and software set out in Schedule A as Client Group responsibilities to the applicable Service Agreement.
(b) Service Provider and Client shall use Commercially Reasonable Efforts to continue to provide the Services and Client shall use Commercially Reasonable Efforts to mitigate the effects of the foregoing circumstances. Each Party will notify the other Party of any of the problems or conditions described in Section 7.06(a) above promptly after discovery of what that Party considers to be an Excused Performance Problem and take reasonable actions to avoid any continued or recurring problems impacting the Services.
7.07 | Performance Standards. |
With respect to any Service or obligation which does not have an associated Service Level, Service Provider shall use Commercially Reasonable Efforts to perform such Service or obligation with a level of [***]* the documented level of performance by Client or any third party providing such services for Client Group immediately before the applicable Service Agreement Effective Date (Performance Standards). Each time Service Provider fails to meet any Performance Standards, Service Provider (with Clients cooperation as necessary) shall promptly (in a manner appropriate for the circumstances) (i) perform a root-cause analysis to identify the cause of such failure; (ii) use all Commercially Reasonable Efforts to correct the problem and to begin performing such obligation in the required manner as soon as practicable; and (iii) at Clients request, advise Client of the status of such corrective efforts. All Performance Standards remain in effect notwithstanding Service Providers use of Commercially Reasonable Efforts to correct the problem.
7.08 | Disaster Recovery and Business Continuity. |
(a) As of the Service Agreement Effective Date and continuously during the Term, Service Provider will have a Business Continuity Plan and Disaster Recovery Plan in place for the Services that Service Provider provides under each Service Agreement. Service Providers Business Continuity Plan and Disaster Recovery Plan will be developed in accordance with Exhibit O. Service Providers Business Continuity Plan and Disaster Recovery Plan will be interfaced
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and coordinated with corresponding plans of Client Group in accordance with Exhibit O. Service Provider shall provide a copy of its Business Continuity Plan and Disaster Recovery Plan to Client no less than [***]* before the scheduled Service Agreement Effective Date and thereafter upon the reasonable request of Client. Service Provider shall test, at Service Providers expense, the Business Continuity Plan and Disaster Recovery Plan no less than [***]* and promptly upon completing each test provide a copy of the test results to Client. If Client, acting reasonably, considers there to be a deficiency in the test results, Service Provider agrees to work with Client to fix the deficiency. The Account Managers will implement a schedule to coordinate any testing and review between the Parties.
(b) Notwithstanding (a) above, for Service Agreement Number 1, for no more than [***]* after the Service Agreement Effective Date, Service Provider is entitled to use the disaster recovery plan that Client has in place for the Client Premises named in Service Agreement Number 1, and (2) commencing on the Service Agreement Effective Date, Service Provider shall be following the existing Business Continuity Plan and Disaster Recovery Plan for Exult Canada Parents Charlotte Service Centre.
(c) During the Term, Client shall retain responsibility to perform its obligations for its own disaster recovery plans and the responsibilities, if any, allocated to Client as expressly set out in Service Providers Disaster Recovery Plan and Business Continuity Plan at Clients sole cost and expense.
(d) During the Term, Service Provider shall be obligated to maintain and comply in all respects with the Business Continuity Plan and Disaster Recovery Plan at Service Providers sole cost and expense, including, without limitation, fixing any deficiencies found by Client upon receiving and analyzing the Contract Year test results referred to in (a) above.
(e) Service Provider acknowledges and agrees that the Business Continuity Plan and the Disaster Recovery Plan shall only be acceptable to Client when it includes all Service Locations of Service Provider; provided that, when a new Service Location or New Location is introduced by Change Order the Business Continuity Plan and Disaster Recovery Plan will be promptly updated by Service Provider to include the new Service Location.
(f) The Business Continuity Plan and Disaster Recovery Plan will include, without limitation, the actions that Service Provider will take in the event the Service Provider Environment and/or Service Provider Service Locations are subject to a Force Majeure Event or other unforeseen circumstance.
(g) Service Provider agrees to release information respecting the provision of Services necessary to allow Client Group to develop its own disaster recovery and contingency plans for Client Group and Client agrees to release information respecting its disaster recovery and contingency plans in connection with Client Groups receipt of the Services necessary to allow Service Provider to develop and enhance the Business Continuity Plan and Disaster Recovery Plan. Service Provider shall retain responsibility to perform its obligations set out in its disaster recovery and contingency plans as well as those listed in the Business Continuity Plan and Disaster Recovery Plan.
(h) In addition to Service Providers obligations under Section 7.08 (a), Service Provider, at its expense, shall:
(i) notify Client of any material change or modification in the Business Continuity Plan and Disaster Recovery Plan,
(ii) no more than [***]* per Contract Year and at the request of Client and upon Client providing Service Provider with at least [***]* advance notice, participate in a walk-through of Clients contingency and disaster recovery plans; provided, however, if Client desires additional walk-throughs or assistance from Service Provider, such requests shall be handled through Change Control, and
(iii) with Client, not more than [***]* per Contract Year, conduct a joint review of the contents of the then-current Business Continuity Plan and Disaster Recovery Plan, including incidental reports and network maps to ensure the accuracy and currency of the contents of the plans. If Client, acting reasonably, considers there to be a deficiency, Service Provider agrees to work with Client to fix the deficiency. If the deficiency is an omission, then the cost to remedy
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the omission shall be at [***]* expense; if the deficiency requires an enhancement to the either or both of the Business Continuity Plan or Disaster Recovery Plan, then the cost shall be at [***]* expense.
ARTICLE 8
COMPLIANCE WITH LAWS
8.01 | Regulatory and Legal Compliance. |
(a) Service Provider:
(i) As of the Effective Date and continuously during the Term, Service Provider will obtain and maintain all Governmental Approvals applicable to Service Provider and Exult Canada Affiliates in the conduct of its business and identify, interpret and comply in all respects with the Laws applicable to Service Providers and Exult Canada Affiliates business and operations, including all Laws affecting Service Providers and Exult Canada Affiliates performance under this Agreement relating to Service Providers and Exult Canada Affiliates employment of its employees, Service Provider and Exult Canada Affiliates qualifications and ability to do business and to provide the Services contracted for herein, and Service Provider and Exult Canada Affiliates operation of owned and leased facilities. With respect to Service Provider Personnel (including any independent contractors deemed to be Service Provider Personnel), Service Provider will, in addition to the obligations set out above, identify, interpret and comply with all employment and labour Laws including related tax Laws, and all fiduciary obligations arising under such Laws.
(ii) In addition, as part of the Services, Service Provider will identify, interpret and comply with Laws relating to wage and hour laws, and tax withholding and reporting and garnishments relating to the performance of the Services.
(iii) In addition, Service Provider shall be responsible for maintaining its infrastructure and operations to comply with all applicable data privacy Laws and Section 19.04 (including HIPAA), and with the Business Associate Agreement attached as a Schedule Y to the applicable Service Agreement.
(iv) In addition, subject to the allocations of responsibilities in this Article 8, Service Provider shall comply with all Laws relating to the performance of the Services.
(b) Client:
(i) As of the Effective Date and continuously during the Term, Client will obtain and maintain all Governmental Approvals applicable to the Client Group in the conduct of its businesses and will identify, interpret, obtain and comply in all material respects with the Laws applicable to Client Groups financial services business and operations. Client expressly acknowledges and agrees that Client Groups benefits programs and designs will be in compliance with all employment and labour Laws including related tax Laws, and all fiduciary obligations arising under such Laws with respect to the Client Groups employees.
(ii) In addition, Client shall be responsible for maintaining its infrastructure and operations to comply with all applicable data privacy Laws and Section 19.04 (including HIPAA).
(iii) In addition, Client [***]* Service Provider of changes in Laws that impact Client Groups financial services business and operations as such changes in Laws impact the Services and shall work with Service Provider through Change Control to identify the impact of such changes on how Service Provider delivers and Client Group uses the Services.
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(c) Without limiting each Partys obligations above, each Party shall use Commercially Reasonable Efforts to identify and comply with the current and changing state of Laws as they pertain to the provision and receipt of the Services. To the extent set forth in this Agreement and/or the applicable Service Agreement, Service Provider will use Commercially Reasonable Efforts to work with Client in satisfying Clients Regulatory Requirements. If either Party receives an official charge of non-compliance from a Governmental Authority with respect to the performance of either Partys obligations under this Agreement, the Party receiving such notice will promptly notify the other Party of such charge in writing. The Parties expressly acknowledge and agree that the provisions of Section 22.02 (f) take precedence of this Section 8.01 (c).
(d) Service Provider shall be responsible for all remittances required by Laws that are Service Providers responsibility under subsections (a) (i) and (ii) above, including any fines and penalties imposed on Service Provider and Client Group arising from any noncompliance by Service Provider, Service Provider Representatives, or Service Provider Subcontractors with such Government Approvals, Laws, and regulations for which Service Provider is responsible under this Section 8.01 unless such noncompliance is caused by Client or Client Representatives. Client shall be responsible for any fines and penalties imposed on Service Provider and Client arising from any noncompliance by Client or its Client Representatives or third party product or service providers with such Government Approvals, Laws, Clients Regulatory Requirements and regulations for which Client is responsible under this Section 8.01(b) unless such noncompliance is caused by Service Provider, Exult Canada Affiliates, Service Provider Representatives or Service Provider Subcontractors.
(e) Service Provider expressly acknowledges and agrees that any Changes that are required by the changes in Laws are mandatory (by way of illustration, OSFI, Canadian Deposit Insurance Corporation, U.S. Federal Reserve System, Illinois Superintendent of Banks) and Service Provider has no discretion whether or not to accept the Change Control, as may be negotiated. Client expressly acknowledges and agrees that for Client initiated mandatory Changes there may be [***]* and scheduling consequences for these types of requests. To document Changes to the Services resulting from any change in Law, the Parties shall use Change Control.
(f) Service Provider will also work with Client to conform the Services to comply with all Laws, including as identified and interpreted by Client under this Article 8; provided that where compliance with any such Law or change in Law would require a change in the Services, Service Levels, or Charges during the Term, Service Provider will implement such changes with Clients good faith cooperation and compliance by Client to the extent necessary.
(g) Service Provider will be responsible for its [***]* in performing its obligations under [***]* above. Client will be responsible for Client Groups [***]* in performing its obligations under [***]* above, and for the [costs]* for changes to the Services and Software as otherwise required under this Article 8, provided that Client may [***]* for associated work that can be performed using the resources [***]*, and provided further that the Parties will use Change Control to document all Changes to the Services under this Article 8. If a Change required by Law under subpart (b) and (e) above is applicable to Service Providers other customers, Client will [***]* Service Provider a [***]* for that Change.
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ARTICLE 9
CHANGES
9.01 | Background Changes. |
Except as may be expressly limited by this Agreement, a Service Agreement, Exhibit, Schedule and/or Appendix to this Agreement:
(a) Service Provider may make changes to the manner of its delivery of the Services, standards, operation procedures, accessibility periods, Client identification procedures, allocation and quantity of system resources utilized and administrative and operational methods, systems or algorithms (each, a Background Change); provided, however, that Service Provider will implement Background Changes so as not to impair the ability of Service Provider to meet Service Levels, or materially adversely affect the Services. Background Changes will not relieve Service Provider from performance requirements under this Agreement or cause an increase to the Charges unless otherwise agreed. Client acknowledges and agrees that a Background Change does not require Change Control; however, if Service Provider intends to increase Charges as a result of a Background Change then Change Control is required.
(b) Service Provider is entitled to implement Background Changes [***]* to Client. In all events Service Provider shall move programs from development and test environments to production environments in a controlled and documented manner.
9.02 | Change Control. |
The Parties may request and shall handle Changes (other than Background Changes) to the Services and Charges in accordance with Exhibit K.
9.03 | Implementing Changes. |
With respect to all Changes and Background Changes, Service Provider shall use Commercially Reasonable Efforts to (i) implement Changes so as not to unreasonably interrupt Client Groups business operations (including reasonable black-out periods), (ii) prepare and deliver to Client each month a rolling schedule for ongoing and planned Changes for the next [***]* period, and (iii) monitor the status of Changes against the applicable schedule. Client will cooperate reasonably regarding this Section 9.03, including by providing Service Provider with advance notice regarding any relevant black-out periods relating to Clients environment.
9.04 | Correction of Manifest Errors. |
Service Provider agrees to use Commercially Reasonable Efforts to complete, or remedy incomplete or incorrect, information provided by Client and/ or Client Affiliates during the pre-Agreement due diligence based on Service Provider and Exult Canada Affiliates experiences with other customers outsourcing similar services as the Services. Subject to the foregoing, for Service Agreement Number 1 and otherwise as agreed by the Parties, the Parties agree to make equitable adjustments to correct manifest errors arising from incorrect or incomplete information requested by Service Provider and supplied (or not supplied) by Client and/or Client Affiliates during the pre-Agreement due diligence. In all events this Section 9.04 will [***]*.
9.05 | Projects. |
(a) In addition to Changes, Service Provider acknowledges and agrees that during a Service Agreement Term, Client may request Projects.
(b) Service Provider shall cooperate with Client in providing the services and deliverables (including Commissioned Works, if any) in connection with these Projects.
(c) The hourly rates in effect as of the Effective Date for the Service Provider Staff who will provide the services and deliverables in connection with the Projects are set out in Exhibit E. After the Effective Date, Service Provider may [***]* such hourly rates no more than [***]* per Contract Year. Client and Service Provider shall review in good faith [***]* such hourly rates and mutually agree on rates that reflect [***]* for similar services that Service Provider hourly services will be provided. If the Parties cannot mutually-agree on such rates, Service Provider may [***]* such rates by an amount [***]* set forth in Schedule C to the applicable Service Agreement.
(d) Client is entitled to designate some or all of its [***]* for Projects as part of the Change Control under which the Projects will be negotiated and documented.
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ARTICLE 10
TRANSITION PLAN
10.01 | General. |
(a) Each of the Parties shall be responsible for the transition obligations and milestones described as its responsibility in the Transition Plan. Transitioning of Affected Employees to Service Provider and Exult Canada Parent shall be effected in accordance with the terms and conditions set forth in the applicable Service Agreement and the Transition Plan. The Parties shall cooperate to minimize disruption to Client Groups business during the transition. Client shall be responsible for providing its facilities during all In-Situ Periods and Service Provider shall procure facilities for the provision of the Services following migration of Services from the Client Premises. The Party responsible for supplying facilities shall provide or be responsible for providing all utilities, security, telephone, office equipment and supplies for such facilities. Without limiting the generality of the foregoing (except as otherwise agreed by the Account Managers, but subject to the Governance regime put in place by Exhibit T):
(b) If any transition of Services is to occur under a Service Agreement, Service Provider shall be responsible for preparing a Preliminary Transition Plan and a Transition Plan, both subject to Clients approval in order to assure an orderly transition of the Services (and, if necessary, Client Machines, Client Software and Client Facilities and Assets). This Section sets out the process to be followed by Client and Service Provider in preparing and implementing both the Preliminary Transition Plan and the Transition Plan:
(i) Service Provider shall prepare and submit to Client a Preliminary Transition Plan that generally describes the Transition Services to be provided, that specifies the milestones for completion of the applicable Transition Services (the Transition Milestones) and the dates and time schedule for the applicable transition. The Preliminary Transition Plan shall be a Schedule to the applicable Service Agreement.
(ii) Within [***]* following a Service Agreement Effective Date, Service Provider shall submit for Clients approval a final plan (the Transition Plan) for the transition of the Services. The Transition Plan shall state in detail [***]* that will be used by Service Provider. The Transition Plan must be approved by Client prior to implementation of any part of such Transition Plan. Service Providers failure to deliver the Transition Plan before the expiry of the [***]* period named in this Section 10.01 shall be promptly escalated by Client and Service Provider according to Section 21.02 of this Agreement and Exhibit T.
(iii) As part of the Services, Service Provider shall perform all functions and services, including the functions and services described in the Transition Plan necessary to accomplish the migration to Service Provider as identified in the Transition Plan (the Service Provider Transition Services) and Client shall perform all functions and services, including the functions and services described in the Transition Plan necessary to accomplish the migration to Service Provider as identified in the Transition Plan (Client Transition Services). Service Provider shall perform the Service Provider Transition Services with [***]* to Client Groups business.
(iv) The Transition Plan shall include a [***]* for each Process (defined in Schedule A to the applicable Service Agreement) that is transitioned and an [***]* for each Software that is transitioned.
(c) If there is a material change in the ability of Service Provider to meet a Transition Milestone set out in the Transition Plan, the Parties agree to use Change Control to fix a new date to achieve the Transition Milestone. By way of illustration but not limitation, material changes to the ability of Service Provider to meet a Transition Milestone includes an acquisition by Client or Client Affiliate or a major organizational event.
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10.02 | Asset Transfer. |
In accordance with the Transition Plan, and as otherwise agreed from time to time, Service Provider shall acquire from Client Group the Assets listed in Schedule N to the applicable Service Agreement. [***]* shall be responsible for and shall pay for all Consents necessary to effectuate such Asset transfer as well as pay all other costs, expenses, sales, use, excise, value added, GST, services, consumption taxes and duties arising out of or in connection with the transfer of the Assets by Client or Client Group to Service Provider. In accordance with the Transition Plan and provided that [***]* has obtained all necessary Consents, the Client, Client Affiliate and Service Provider shall execute the form of Transfer of Assets and Bill of Sale attached as Schedule N to the applicable Service Agreement. In the event Client or Client Affiliates choose to re-acquire such Assets that are dedicated to Client Group use from Service Provider upon the termination or expiration of the Agreement or a Service Agreement, as the case may be, the price payable by Client or Client Affiliate shall be [***]* at the time Client or Client Affiliate re-acquires such Assets, and [***]* shall be responsible for and shall pay for all Consents necessary to effectuate such asset transfer as well as pay all other costs, expenses, sales, use, excise, value added, GST, services, consumption taxes and duties arising out of or in connection with the return of the Assets by Service Provider to Client or Client Affiliate. Client or Client Affiliate is entitled to request Service Provider records to validate the [***]*.
10.03 | In-Flight Projects. |
The effect of In-Flight Projects on transition timing, costs, savings and resources related to the Services and the manner in which the Parties will conduct themselves in respect of In-Flight Projects is set out, to the extent known at the time of the Service Agreement Effective Date, in a Schedule to the applicable Service Agreement. The Parties will use Change Control to document and agree upon other consequences from In-Flight Projects.
ARTICLE 11
NEW SERVICES
11.01 | Cooperation with Third Party Providers. |
(a) Baseline Third Party Cooperation. The Services include Service Providers performance of third party administration and cooperation activities in connection with the Third-Party Vendor Contracts listed in a Schedule to the applicable Service Agreement and as described in the applicable Service Agreement and this Section 11.01.
(b) Services by Third Party Providers. In the event Client selects a third party to provide a New Service, upon Clients request and reasonable notice, Service Provider shall, as a New Service and in accordance with Change Control, cooperate with any independent third party service providers of Client; provided, however, that the Parties will work together to insure that (a) such cooperation does not impact the Services or Service Providers ability to meet the Service Levels and (b) Service Provider shall not be required to disclose any of Service Providers Confidential Information to such third party service provider unless such third party executes a confidentiality agreement as set out in Exhibit M. All third party providers will cooperate with Service Providers relevant security and confidentiality procedures relating to data, systems, facilities and operations as notified by Service Provide to such third party.
(c) Standards and Acceptance Testing. Where Client elects to perform or have a Third Party perform any New Services that involve the development or implementation of Software, then such Software shall be subject to the same development, coding and documentation standards adhered to by Service Provider for Service Providers own software development as well as Service Providers reasonable acceptance testing procedures and reasonable approval before being put into production, provided Service Provider has given copies of such testing procedures to Client in advance. Service Provider shall perform such verification and acceptance testing at no additional charge provided however, that where such verification and acceptance testing places an extra burden on normal staffing levels, such verification and acceptance testing shall be performed through Change Control. Where applicable, the Parties shall use Change Control to adjust the Services and Service Levels and Charges where affected by the deployment of any such new Software.
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ARTICLE 12
CLIENT EXECUTIVE, RESPONSIBILITIES & RESOURCES
12.01 | Client Account Manager; Functional Area Leads. |
During the Term, Client shall maintain an individual (the Client Account Manager) who shall serve as the primary Client representative under this Agreement and will have overall responsibility for managing and coordinating the performance of Clients obligations under this Agreement. The Client Account Manager shall designate and coordinate individual leads from each of Client Groups functional business areas pertinent to the Services (e.g., MIS/IT, finance, procurement, audit and legal) in order to expedite information, approvals and in general to facilitate smooth performance of Client Groups responsibilities.
12.02 | Client Responsibilities. |
During the Term and in connection with Service Providers performance of the Services, Client shall, [***]*: (a) be responsible for the Retained Services, including the obligations and responsibilities set forth as Clients responsibility in Schedule A to the applicable Service Agreement or that are allocated to Client through the Transition Plan, Change Control, or the Procedures Manual, or by other mutual written agreement; (b) upon Service Providers request, undertake reasonable efforts to make available to Service Provider Client personnel familiar with Client Groups business requirements related to the Services; (c) provide to Service Provider to the best of Clients knowledge complete and accurate information regarding Client Groups business requirements in respect of any Services; (d) unless otherwise agreed by the Parties, accept or respond with comments, as the case may be, within mutually agreed schedules for all deliverables (except for Software which is subject to Acceptance Test Procedures of Exhibit W) presented to Client by Service Provider for Clients approval; (e) and, where applicable, cooperate with Service Provider in following the IT System Acceptance Test Procedures set out in Exhibit W; (f) provide reasonable cooperation to Service Provider, including cooperation to discover root causes of problems and implement cost-effective solutions; (g) promptly notify Service Provider of any (i) third party claims of which it is aware that may have an impact on this Agreement and (ii) invalid, expired or terminated licenses of which it is aware that may have an impact on this Agreement; (h) fulfill all legal and fiduciary duties of Client and Client Affiliates to Service Users and other persons, including without limitation under all benefit plans, ERISA, and employment and collective bargaining laws and regulations; (i) ensure that all policies and procedures that Client requires Service Provider to follow in performance of the Services are in compliance with applicable Laws and regulations; (j) inform Service Provider as soon as reasonably practicable upon learning of any events or circumstances that would reasonably be expected to affect Clients or Service Providers ability to meet its performance requirements under this Agreement; (k) take ameliorative action to avoid Service Provider failures or third party liabilities if such action would be reasonably understood to be appropriate under the circumstances and would not expose Client to material increased risk; (l) provide, to the best of Clients knowledge, accurate data to Service Provider, Exult Canada Affiliates and Service Provider Subcontractors regarding Service Users, Client, and Client Representatives; (m) avoid transmission to Service Provider, Exult Canada Affiliates or Service Provider Subcontractors of data that Client does not reasonably believe to be necessary or appropriate for performance of the Services; and (n) perform all other obligations of Client described in this Agreement.
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12.03 | Client Resources. |
Commencing on the Effective Date and continuing for so long as Service Provider requires the same for the performance of the Services, Client shall provide to Service Provider:
(a) Incidental Use of Facilities. [***]* Service Provider, the use of the space in Client Facilities that Service Provider may from time to time reasonably require for members of the Service Provider Staff who are directly involved in the provision or coordination of Services at Client Service Locations of the Client Group, in connection with the performance of the Services, Service Provider shall insure that the Service Provider Staff comply with all policies and procedures governing access to and use of such Client Facilities and shall leave such space in the same condition it was in immediately before they used the space, ordinary wear and tear excepted.
(b) Client Premises Lease (or Sub-Lease). Client will sublease Client Premises listed in a Schedule to the applicable Service Agreement according to the terms and conditions of a Schedule to the applicable Service Agreement.
(c) IT and Communications Systems. [***]* Client Groups IT and Communications Systems as provided in Schedule A to the applicable Service Agreement.
ARTICLE 13
SERVICE PROVIDER ACCOUNT LEAD AND PERSONNEL
13.01 | Service Provider Account Manager. |
During the Term, Service Provider shall maintain an individual (the Service Provider Account Manager) who shall serve as the primary representative of Service Provider under this Agreement. The Service Provider Account Manager shall be an employee of Service Provider and shall (a) have overall responsibility for managing and coordinating the performance of Service Provider under this Agreement and (b) be authorized to act for and on behalf of Service Provider with respect to all matters relating to this Agreement or shall have access to and seek authorization from another employee of Service Provider with the proper authority to so act. In the event the Service Provider Account Manager shall be absent or otherwise unable to perform his or her duties for an extended period of time, then Service Provider shall identify an alternate Service Provider Account Manager who shall have the same duties and authority to act as the Service Provider Account Manager.
13.02 | Continuity. |
The Parties will each use Commercially Reasonable Efforts to maintain continuity among the leadership executives of each Party responsible for performance under this Agreement. Service Provider will insure that the Service Provider Account Manager will devote [***]* endeavors to the Client account and in all events will not be replaced until the successful completion of the Transition Plan, commencing on the Effective Date, except in the event such person (a) voluntarily resigns from Service Provider, (b) is dismissed by Service Provider according to Service Providers employment policies, or (c) dies or is unable to work due to his or her disability. Thereafter, Service Provider Account Manager shall devote [***]* time to Client account and in all events will never devote less than [***]* percent of their employment activities to Client account and Service Provider is entitled replace the Service Provider Account Manager and the replacement will be presented to Client for interview and Clients reasonable approval.
13.03 | Service Provider Personnel. |
(a) Schedule L (if any) to the applicable Service Agreement may designate certain Service Provider employees and employees whom, before the Service Agreement Effective Date were employees of Client or Client Affiliates (i.e., designated Affected Employees) (the Key Personnel) who are critical to providing the Services for a designated period of time as mutually agreed by the Parties; provided that the duration of time named in Schedule L does not dilute Service Providers promises around [***]* with Service Provider as set out in Schedule J to the applicable Service
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Agreement. Service Provider shall cause the employee filling the Key Personnel Positions to devote [***]* and effort to the provision of the Services with the understanding that such employees will, from time to time, have other responsibility within Service Providers organization, subject to the requirements set out in Section 13.02, in the case of Service Provider Account Manager.
(b) The individuals designated as Key Personnel on the Service Agreement Effective Date, and the duration of time they must stay on the Client account without being replaced, shall be listed in Schedule L (if any) to the applicable Service Agreement. From Service Agreement Effective Date until completion of the period set out next to such Key Personnel in Schedule L to the applicable Service Agreement, Service Provider shall notify Client reasonably in advance of any decision by Service Provider to terminate the employment of any individual originally or subsequently filling such Key Personnel except for cause. After the expiry of the period of time named beside the Key Personnel, Service Provider shall notify Client reasonably in advance of any decision by Service Provider to:, (i) transfer such individual from such Key Personnel Position, or (ii) transfer of an individual from a Key Personnel Position to the account of a Competitor of Client Group. Whether there is a termination of employment before the expiry of the time period named beside the Key Personnel or a transfer after the expiry of the time period, Service Provider shall reasonably consider any concerns expressed by Client with respect to such proposed action.
(c) In addition, on the Service Agreement Effective Date, Key Service Provider Positions will be identified in Schedule L (if any) to the applicable Service Agreement. Service Provider shall notify Client reasonably in advance of any decision by Service Provider to terminate the employment of any individual originally or subsequently filling such Key Service Provider Position except for cause. Service Provider shall notify Client reasonably in advance of any decision by Service Provider to: (i) transfer such individual from such Key Service Provider Position, or (ii) transfer of an individual from a Key Service Provider Position to the account of a Competitor of Client Group. If there is a termination of employment named beside the Key Personnel or a transfer, Service Provider shall reasonably consider any concerns expressed by Client with respect to such proposed action.
(d) Before assigning an individual to replace an individual designated as Key Personnel or an individual in a Key Service Provider Position, Service Provider shall notify Client of the proposed assignment, shall introduce the individual to appropriate Client representatives as designated by Client Account Manager, and shall provide Client with a resume and such other information as Client may reasonably request. If Client objects in good faith to the proposed assignment within [***]* after being notified thereof, Service Provider shall discuss such objections with Client and attempt to resolve them on a mutually agreeable basis. If Client continues to object to the proposed assignment, Service Provider shall not assign the individual to that position and shall propose another individual to fill the Key Personnel Position.
(e) Under any Service Agreement, Client shall have the right to notify Service Provider if Client determines for lawful reasons that the continued assignment of any Service Provider Personnel to the provision of Services is not in the best interests of Client Group. Upon receipt of such notice, Service Provider shall have a reasonable time period, not to exceed [***]*, to investigate the matters stated in the notice, discuss its findings with Client and attempt to resolve such matters in a manner acceptable to Client.
(f) In the event Client determines and notifies Service Provider that, or Service Provider determines and notifies Client that, a particular Service Provider Staff has engaged in an act of fraud, dishonesty or breach of trust, Service Provider shall immediately remove such individual from Clients account.
13.04 | Use of Service Provider Subcontractors and Temporary Staff. |
(a) Service Provider may engage Service Provider Subcontractors [***]* of Client; provided, however, (i) such Subcontractors shall be reputable and qualified, (ii) no subcontracting shall relieve Service Provider of its performance
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obligations under this Agreement because Service Provider shall remain primarily liable and obligated to Client for the timely and proper performance of all of Service Providers obligations hereunder even if such obligations are delegated to third party Subcontractors and/or Exult Canada Affiliates, and for the proper and timely performance and actions of such third party Subcontractors and/or Exult Canada Affiliates to which Service Provider delegates or subcontracts any such obligations; (iii) Service Provider shall require each Subcontractor to sign written confidentiality agreements that provide for the confidentiality and security of Clients Confidential Information in a manner substantially similar to the provisions of this Agreement; (iv) Service Provider shall require each Subcontractor to sign written agreements granting and preserving any Intellectual Property rights in favor of Client as set forth in this Agreement; and (v) Service Provider shall comply with any requirements of Law or OSFI affecting its ability to engage Subcontractors. Service Provider is not entitled to engage a Subcontractor that is [***]*.
(b) Notwithstanding anything else in this Agreement or a Service Agreement, in all events Service Provider will, before Service Provider Personnel perform Services, perform or arrange for a background investigation searches in accordance with Exhibit F (Background Investigation Search) on each of Service Provider Personnel (unless such Service Provider Personnel transitioned directly from another Service Provider customer and has passed a [***]* Background Investigation Search). Prior to affected Service Provider Staff performing Services hereunder, Service Provider shall ensure that these requirements for a Background Investigation Search will apply to such affected Service Provider Staff who perform Services at Service Locations of Client and/or Client Affiliates or have unrestricted access to Client Groups Confidential Information. To the best of Clients knowledge, [***]*. Service Provider expressly acknowledges and agrees that it is only entitled to [***]* provided, however, Client agrees and acknowledges that Service Provider may [***]* for reasons unrelated to Service Providers obligations under this Agreement.
(c) Service Provider shall remain liable for obligations performed by Service Provider Subcontractors in accordance with Section 6.02 to the same extent as if a Service Provider Personnel had performed such obligations, and for purposes of this Agreement and any Service Agreement such work shall be deemed work performed by Service Provider.
(d) At no time shall Service Provider retain individual persons as independent contractors (rather than as employees) for provision of the Services in excess of [***]* of the number of Service Provider Personnel involved in providing the Services under each Service Agreement.
(e) Service Provider may use temporary staffing to perform Services, provided that such staffing personnel shall be subject to the same requirements as Service Providers Personnel delivering Services, and if the Client Account Manager believes that excessive use of temporary staffing is adversely affecting the Services, then the Account Managers will agree to a reasonable plan to resolve such concerns.
(f) Service Provider is the prime contractor for its performance of the Services, including all Services it delivers through its Service Provider Subcontractors and Third Party Vendors under Assigned Agreements and Replacement Agreements. Client will look solely to Service Provider for performance delivered through Service Provider Subcontractors and Third Party Vendors under Assigned Agreements and Replacement Agreements.
(g) For all portions of the Services performed by Service Provider Subcontractors (which, for these purposes, include Third-Party Vendors under Assigned Agreements and Replacement Agreements except as set forth in the last sentence of this Section) (i) Clients [***]* remedy for claims of any type or character arising from or related to provision of such Services shall be against Service Provider and not the Service Provider Subcontractor, (ii) Service Provider Subcontractors are intended third party beneficiaries solely to the extent that they have the right to assert these terms in defense of any claim, suit or action related to such Services brought by Client directly against the Service Provider Subcontractor, and (iii) the terms establishing (i) or (ii) above may not be cancelled or amended such that Service Provider Subcontractors rights under (i), (ii) or (iii) are materially diminished. Any Assigned Agreement to which Client or Client Affiliate remains a party after assignment or novation, or any Replacement Agreement to which Client or Client
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Affiliate is a party and which provides Client with remedies directly enforceable against a Third-Party Vendor shall be exempt from this Section solely to the extent provided for in the consent/novation of such Assigned Agreement or in the terms of the Replacement Agreement; provided that Service Provider expressly acknowledges and agrees that it will use Commercially Reasonable Efforts to enforce the balance of the remedies that Service Provider has against the Third-Party Vendor under the Assigned Agreement or Replacement Agreement.
(h) Service Provider will act as the liaison for all communications with its Service Provider Subcontractors. Client will not communicate directly with Service Provider Subcontractors unless otherwise agreed; Service Provider will use Commercially Reasonable Efforts to have its Service Provider Subcontractors communicate through Service Provider unless otherwise agreed or reasonably required.
13.05 | Service Provider Locations, Off-Shore and Multi-Shore Delivery. |
(a) Client acknowledges that Service Providers model and [***]* assumes Service Provider will have discretion and flexibility to structure its operations to deliver the Services from various Service Provider Service Locations and through use of Service Provider Subcontractors located globally except as otherwise expressly limited by this Agreement, the Service Agreements, Exhibits, Schedules or Appendices. Service Provider will establish a Canadian-based Service Provider Location using, initially, the Client Premises. Service Provider agrees that it will advise Client reasonably in advance (sufficient to allow Client to obtain compliance with Clients Regulatory Requirements, if required) of any restructuring of work (other than incidental work or as part of a DRP or Business Continuity Plan) that would result in the [***]* (New Location), and that Service Provider will (with Clients reasonable cooperation) be responsible for insuring that all Service Provider Service Locations and Service Provider Subcontractors comply with all relevant provisions of this Agreement and applicable Law. Service Provider will cooperate with Client and/or Client Affiliates in Clients efforts to meet Clients Regulatory Requirements as they relate to any activities covered by this Section 13.05; provided that Service Provider expressly acknowledges and agrees that the Services will not be moved if Client is unable to obtain the Governmental Authority approval.
(b) In all events and without limiting Service Providers obligations to provider Services that are set out elsewhere in the Agreement and the applicable Service Agreement:
(i) any delivery of Services that requires direct communications with Client Group from a New Location must be in clear and understandable English and in French where required by Law,
(ii) the Services will be accessible and responsive notwithstanding the longer distance; by way of illustration, a 1-800 number or ability to e-mail forms,
(iii) New Location will comply with all labour and employment laws of the applicable local jurisdiction including payment of fair wages and will ensure that its labour and employment practices are consistent with international and local human rights practices and standards,
(iv) In addition to any agreements that this Agreement requires Service Provider Subcontractors to sign, Service Provider will ensure that it has in place a written agreement with its Service Provider Subcontractors at a New Location that promises their compliance with the terms of this Section 13.05 (b), and
(v) New Location will comply in all respects with the privacy, security and confidentiality requirements set out in this Agreement.
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ARTICLE 14
CONSENTS
14.01 | Consents. |
(a) Service Provider and Client shall work together and shall each use Commercially Reasonable Efforts to obtain all of the Consents necessary to enable the provision and delivery of the Services, including Consents related to Third-Party Vendor Contracts. Upon the termination, in whole or part, or expiration of the Agreement or a Service Agreement, Client, with the reasonable cooperation of Service Provider, shall obtain all of the Consents necessary for the repatriation of any Third-Party Vendor Contracts (except for Assigned Agreements and Replacement Agreements, which Consent responsibilities are addressed in Section 22.07 and Schedule P to the applicable Service Agreement) of which products or services Client wishes to acquire use and whose term extends beyond the Term of this Agreement or the Service Agreement Term.
(b) If the Parties reasonably determine that any required assignment or novation agreement relating to a Third-Party Vendor Contract intended to be an Assigned Agreement cannot be obtained on terms reasonably acceptable to both Parties, then such Third-Party Vendor Contract may either be reclassified as a Managed Agreement or Retained Agreement, or the Parties may agree that such Managed Agreement or Retained Agreement shall be [***]* Service Provider through a Change Order or through another Third-Party Vendor and the Parties shall cooperate to make any necessary adjustments as a result of such reclassification through Change Control.
(c) In addition, if any Consents are necessary or desirable after the initial assignment/novation of a Third-Party Vendor Contract has occurred, the Parties shall use Change Control to address additional Consents for such Third-Party Vendor Contract and [***]* associated therewith. Notwithstanding the previous statement and subject to (b) above, where an assignment or such additional Consents cannot be obtained [***]* Service Provider and Client will use reasonable efforts to [***]* and work around such issues. By way of illustration only, such mitigation and work around efforts include, treating a Third-Party Vendor Contract as a Managed Agreement or [***]* in order to obtain the Consent necessary to ensure that the Third-Party Vendor Contract becomes an Assigned Agreement.
ARTICLE 15
SOFTWARE AND PROPRIETARY RIGHTS
15.01 | Ownership And License Rights. |
(a) As between Client and Service Provider, Service Provider and/or Exult Canada Affiliates will retain all right title and interest, including all Intellectual Property, in and to the ESDM SM and all Service Provider Documentation and Service Provider Software and Materials including any Service Provider Software and Materials made available for use by Client Group to receive and use the Services.
(b) As between Client and Service Provider, Client and/or Client Affiliates will retain all right title and interest, including all Intellectual Property, in and to all Client Documentation and Client Software and Materials including any Client Software and Materials made available for use by Service Provider, Exult Canada Affiliates and Service Provider Subcontractors to perform the Services.
(c) As between Client and Service Provider, Service Provider and/or Exult Canada Affiliates will own all right title and interest, including all Intellectual Property, in any software and materials created by or on behalf of Service Provider (except as otherwise agreed under a Change Order) during the Term in order to perform the Services (Service Provider Software Tools).
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(d) If the Parties execute a Change Order wherein [***]* or the Parties agree to the [***]* (Commissioned Works) specifically for the development of software and/or materials, the Change Order will specify the Parties respective ownership and license rights as between Client and Service Provider and/or Exult Canada Affiliates, provided that if the Change Order does not so specify, then, except as provided in Section 22.07(b)(i), (i) [***]*, and (ii) [***]*. Unless otherwise agreed, each Party shall have from the other a [***]* license (except as otherwise agreed in a Change Order) to [***]* of any Commissioned Works owned by the other Party; provided that in the case of a license grant from Service Provider for Service Provider-owned Commissioned Works, such license grant shall be a [***]* license (except as otherwise agreed in a Change Order) to Client Group for [***]*; and provided further that in the event that Client owns the Commissioned Works, each such license is granted [***]*; and provided further that in the event Client owns a Commissioned Work, Service Provider will, and will arrange for its Service Provider Staff to, execute any documents and take any other actions reasonably requested by Client to accomplish Clients ownership of these Commissioned Works. Service Provider will provide Client with one copy of [***]* on demand or as soon as the Commissioned Works have passed IT System Acceptance Testing in accordance with Exhibit W and the applicable Project fees have been paid or [***]* has been made (if applicable), whichever is later.
(e) Subject to Clients payment of all applicable Charges, Service Provider grants Client Group a [***]* right and license during the Term to use the object code of Service Provider Proprietary Software and Materials and the Service Provider Software and Materials made available by Service Provider to Client Group for Client Groups use solely to receive and use the Services and during the Termination Assistance Period to transition to a new service provider; provided that in the event of a repatriation by Client Group, subject to the license grant in Section 22.07(b)(i), Service Provider will upon Clients request deliver to Client the object code to such Service Provider Proprietary Software, Service Provider Software Tools and Report Tools at the start of the Termination Assistance Period. The foregoing right and license may be subject to additional restrictions specific to Third-Party Vendors and the Service Provider Third Party Software and Materials.
(f) Client grants Service Provider, Exult Canada Affiliates and Service Provider Subcontractors a [***]* right and license during the Term and Termination Assistance Period to use the object and source code formats of Client Proprietary Software and Materials made available by Client and/or Client Affiliates to Service Provider and Service Provider Representatives for their use to perform the Services.
(g) Service Provider grants Client Group a [***]* right and license during the Term to use the object code of Service Provider Software Tools if made available by Service Provider to Client for Clients use to receive and use the Services.
(h) Client Groups license rights to Service Provider Software and Materials, Service Provider Software Tools, Report Tools, and Service Provider-owned Commissioned Works after the Term and for purposes of Termination Assistance Services and repatriation are as set forth in this Section 15.01 and in Schedule P to the applicable Service Agreement.
(i) In connection with each Partys disaster recovery obligations, each Party may make necessary archival and backup copies of Software licensed to such Party hereunder subject to applicable limitations imposed by third parties.
15.02 | Reports. |
Service Provider will own the Intellectual Property in the report formats and designs, provided that Client Group will have a [***]* right and license to use such report formats and designs during the Term and to create or have created similar reports following the Term. For the avoidance of doubt Client will own the contents of the reports to the extent comprising Client Data.
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15.03 | Assignment of Client Documentation to Client. |
Service Provider will, both during and after its engagement by Client, execute all such documents as Client may reasonably request (and where necessary will procure its employees, and will contractually obligate its agents and Service Provider Subcontractors to execute all such documents as Client may reasonably request) and do all acts and things reasonably necessary so that all right, title and interest in and to the Client Documentation vests in Client or as Client directs.
15.04 | Delivery of Client Documentation. |
(a) During the Term Client will deliver Client Documentation as required under the applicable Schedule to the applicable Service Agreement as part of the Services described in that Service Agreement.
(b) In addition, in any event upon termination or completion of the Services, Service Provider will:
(i) deliver to Client all copies of the Client Documentation except that Service Provider may retain copies as necessary for Service Providers archival and audit purposes and to the extent relevant to any disputes; and
(ii) Client Group has the right [***]* to deal with any Client Documentation in any way it sees fit including [***]* it to third parties unless expressly agreed to the contrary in writing by the Parties. Service Provider waives, and in accordance with its obligations under Section 15.03 will arrange for its Service Provider Staff to waive, any right to [***]* or other right [***]* in the Client Documentation.
15.05 | Use of Procedures and Protocols. |
After the Term of this Agreement, Client Group has the right [***]* to use, or to allow a provider of outsourced services to Client Group to use, [***]*, solely for the purposes of providing to Client Group services that replace (as may be modified or enhanced) the Services provided by Service Provider from time to time during the Term under this Agreement, any procedures and protocols established in the Procedure Manual during the Term for Client Groups use and receipt of the Services without infringing any Service Provider Intellectual Property and [***]* for such use.
15.06 | Use of General Knowledge or Skill. |
Nothing in this Agreement affects either Partys right to make use of its general knowledge and skill in the course of this Agreement. Nothing in this Agreement or any Service Agreement shall restrict a Party from the use of any ideas, concepts, know-how, methods or techniques relating to human resources business processing services that such Party, individually or jointly develops or discloses under this Agreement or any Service Agreement or obtains from third parties, except to the extent that such use infringes the other Partys Intellectual Property or involves a disclosure or use of the other Partys Confidential Information.
15.07 | Disabling Code. |
(a) Service Provider warrants that upon installation it will not insert into any Service Provider Proprietary Software or Commissioned Works any code that would have the effect of disabling any Software, Machines or Services, unless otherwise agreed by Client or done pursuant to security protocols.
(b) If at any time during the Term the licensor of any Third Party Vendor Software shall invoke or threaten to invoke any disabling code in Third Party Vendor Software licensed to Service Provider which could adversely affect the Services, Service Provider shall use Commercially Reasonable Efforts to preclude such action on the part of such licensor.
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ARTICLE 16
CHARGES, INVOICING, DISPUTED CHARGES & TAXES
16.01 | Charges. |
(a) Subject to the other provisions of this Agreement, Client shall pay to Service Provider the Charges set out in each Service Agreement as payment in full for the Services under such Service Agreement performed by Service Provider during the Term.
(b) Except as otherwise expressly set forth in this Agreement, Client shall not be obligated to pay any amounts to Service Provider for its performance of the Services and its other obligations under this Agreement other than the amounts set out in the Service Agreements. Without limiting the foregoing, unless otherwise provided in a Service Agreement, Client shall [***]* Service Provider for expenses (beyond those included in the Baseline Charges) that Service Provider incurs in performing the Services and such obligations, including, without limitation, travel and lodging, document reproduction and shipping. If a Service Agreement provides that Client will pay Service Provider for expenses, they will not be paid unless they are reasonable and evidenced by receipts, and have been pre-approved by Client and comply with Clients travel and expense guidelines; provided however, if Service Provider can obtain better pricing through use of its own travel policy, or that of a third party to whom it has access, Service Provider will use such policy.
16.02 | Invoicing. |
Service Provider will invoice Client for the Charges in accordance with the invoicing procedures set forth in a Schedule to the applicable Service Agreement and in a form substantially similar to the sample invoice attached to Schedule C to the applicable Service Agreement.
16.03 | Invoice Payment. |
Subject to Clients rights to receive Service Credits and its rights under Section 16.04, Client will pay each invoice by wire funds transfer or other electronic means to an account specified by Service Provider in accordance with the payment terms set forth in a Schedule to the applicable Service Agreement.
16.04 | Disputed Charges/Credits. |
In the event Client disputes the accuracy or applicability of any Charge or credit or other financial arrangement described in this Agreement or a Service Agreement, Client shall notify Service Provider of such dispute [***]* with a reasonably detailed explanation of the basis of the dispute as soon as practicable after the alleged discrepancy has been discovered. [***]* all invoices for Baseline Charges, recurring fixed Charges for Assigned Agreements, and other amounts previously approved by Client for payment, when due. If Client disputes any portion of any other Charges invoiced, Client may withhold payment of [***]*, and, to the extent applicable, [***]*, a reasonably detailed written explanation of the basis of the dispute. In the event Client disputes any Charges the Parties will endeavor in good faith to resolve such dispute expeditiously. Any payment [***]* remitted by Client shall be deemed to be made with a reservation of rights by Client. With respect to any amounts for Service Credits or other payments due and owing from Service Provider to Client under this Agreement, unless such amounts are in dispute, Client may set-off such amounts against Charges if Service Provider fails to pay such amounts within [***]* of written notice from Client to Service Provider that such payments are due. If such amounts are subject to dispute resolution under Article 21, then no set-off shall be taken unless and to the extent that such amounts have been determined to be due and owing through dispute resolution and Service Provider has not paid such amounts within [***]*.
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16.05 | Taxes. |
(a) Each Party shall pay any real property taxes or personal property taxes on property it either owns or leases from a third party or any other taxes, fees or costs related to equipment or the lease of equipment.
(b) If Client purchases any Assets from the Service Provider on the expiry or earlier termination of a Service Agreement, personal property and any transfer taxes on such Assets shall be prorated and paid as follows: the Service Provider paying the taxes allocable to the period before the date Client purchases the Assets and Client paying the taxes allocable to the period on and after such date.
(c) If Service Provider purchases any assets from the Client on the expiry or earlier termination of a Service Agreement, personal property and any transfer taxes on such assets shall be prorated and paid as follows: the Client paying the taxes allocable to the period before the date Service Provider purchases the assets and Client paying the taxes allocable to the period on and after such date.
(d) If Client takes over any Asset leases from the Service Provider on the expiry or earlier termination of a Service Agreement or the Agreement, personal property and any transfer taxes on such Assets lease shall be prorated and paid as follows: the Service Provider paying the taxes allocable to the period before the date Client assumed the Asset lease and Client paying the taxes allocable to the period on and after such date.
(e) If Service Provider takes over any Asset leases from the Client on the expiry or earlier termination of a Service Agreement or the Agreement, personal property and any transfer taxes on such Assets lease shall be prorated and paid as follows: the Client paying the taxes allocable to the period before the date Service Provider assumed the Asset lease and Service Provider paying the taxes allocable to the period on and after such date.
(f) The Service Provider shall pay any sales, use, excise, value-added, GST, services, consumption, and other taxes and duties imposed on any goods and services acquired, used or consumed by the Service Provider in connection with the provision of the Services (including any taxes applicable to the acquisition or lease of the Assets and Client Premises, but excluding any taxes applicable to Third Party Costs).
(g) Client shall pay any sales, use, excise, value-added, GST, services, consumption and other taxes and duties imposed on its acquisition or lease of Assets from the Service Provider on the expiration or earlier termination of a Service Agreement.
(h) Except as otherwise provided in the applicable Service Agreement, [***]* shall pay when due any sales, use, excise, value-added, GST, services, consumption, or other tax imposed by any taxing jurisdiction as of the Service Agreement Effective Date on the provision of the Services or any component of the Services, as the rate of such tax may change from time to time during the applicable Service Agreement Term. [***]* shall pay such taxes directly to the [***]* shall remit such payments to the appropriate taxing authority. The [***]* shall be responsible for properly calculating and invoicing applicable taxes on the Services.
(i) Except as otherwise provided in the applicable Service Agreement, if any taxing jurisdiction imposes, after an applicable Service Agreement Effective Date a new sales, use, excise, value-added, GST, services, consumption, or other tax on the provision of the Services or any component thereof, the Parties shall cooperate in attempting to reduce the amount of such tax to the maximum extent feasible. In any event, [***]* shall be liable for any such new tax which is imposed on the Charges for the provision of the Services, or any component of the Services, as well as such new tax on Third Party Costs and the [***]* shall be liable for any such new tax which is imposed on any charges (other than Third Party Costs) incurred in order to provide the Services. If any taxes applicable to the Services are imposed on [***]* during a Service Agreement Term as a result of the [***]* migration of Services to a location other than the initial location of Service Location of Service Provider under the applicable Service Agreement, the [***]* shall have full responsibility for payment of all such taxes.
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(j) At Service Providers reasonable request and in compliance with the Law, Client agrees to [***]* from either [***]* in order to minimize or avoid the potential for application of any withholding taxes on payments to non-residents. To the extent such potential taxes cannot be minimized or avoided, Client will notify Service Provider, and may deduct from payments to non-residents of Canada any amounts required to be withheld by Canadian legislation (Additional Amounts) and shall remit those amounts directly to the appropriate taxing authority. Service Provider expressly acknowledges and agrees that no Additional Amounts will be payable by Client to Service Provider to compensate Service Provide as a result of Clients obligations to remit such Additional Amounts to taxing authority.
(k) If it is determined that Client paid Service Provider an amount for tax that was not due, then Service Provider will refund the amount to Client (plus interest at [***]*)). If it is determined by Service Provider that designated certain taxes to be payable by Client, that Service Provider identified a shortfall in the amount of tax that Client was obliged to pay to Service Provider then Client will pay the shortfall to Service Provider so that Service Provider can remit that amount to the taxing authority. Service Provider will pay any interest at [***]*.
(l) The Parties shall cooperate with each other to enable the Parties to determine accurately their respective tax liabilities and to reduce such liabilities to the extent permitted by Law. In particular, [***]* shall actively work with Governmental Authority to seek an exemption from the Governmental Authority. The Service Provider invoices to Client shall separately state the amount of any taxes Service Provider is collecting from Client. Each Party shall provide to the other any resale certificates, exemption certificates, information regarding out-of-province or out-of-country sales or use of Assets and Services, and such other similar information or documentation to facilitate a Partys tax filings, GST or other tax recovery, and to minimize taxes as the other Party may reasonably request.
ARTICLE 17
AUDITS
17.01 | Client Audit Rights. |
(a) Service Provider shall assist Client and Client Affiliates in meeting its audit and regulatory requirements, as they relate to Service Provider and the Services, to enable Client, Client Affiliates, Governmental Authorities and Client Groups Approved Auditors to conduct appropriate audits under this Agreement. Service Provider shall at all times during the Term maintain records and supporting documentation, in accordance with generally accepted accounting principles, of all financial and non-financial transactions under this Agreement and all Service Agreements sufficient to permit the Required [***]* Audits, Annual Audits, and Client Audits (each as defined below, and collectively, the Audits) thereof in accordance with this Article 17. During the Transition Period, and thereafter at the beginning of each Contract Year, the Account Managers will determine the timing and schedule for Audits during that Contract Year and agree upon audit guidelines and scope (the Annual Audit Plan). The first Annual Audit Plan will include Client Audits to be accomplished during the initial Contract Year after a [***]* stabilization period following completion of the take on activity for the last Process for each of Clients Canadian operations and U.S. operations. All changes or additions to the Annual Audit Plan will be proposed on at least [***]* advance notice except where shorter notice periods are required by a Governmental Authority. Notwithstanding the previous statement Service Provider acknowledges and agrees that a Governmental Authority may require an Audit without prior notice to Client or Service Provider. Consistent with the Annual Audit Plan, Client Groups auditors that execute confidentiality agreements in the form of Exhibit M (Approved Auditors) shall have the reasonable access set forth in Section 17.01(b) below. Client and its Approved Auditors shall have no access to other Service Provider data and systems, data of other Service Provider customers, or Service Provider internal or third party costs or cost structure, or Service Provider employee personal data, including salary, performance or other private data. Approved Auditors shall observe such procedures as Service Provider may reasonably require in order to protect the confidentiality and security of Service Provider Confidential Information, and that of its other customers. Client agrees that Approved Auditors shall perform planning, entry and exit interviews in accordance with the agreed audit guidelines, and Client agrees to provide Service Provider with copies of portions of Audit reports reflecting or based upon information obtained from Service Provider.
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(b) Service Provider shall provide Client and Approved Auditors with reasonable access at reasonable times and after reasonable notice (unless circumstances reasonably preclude such notice) to: (i) the parts of any facility at which the Service Provider is providing the Services, (ii) Service Provider Personnel providing the Services, and (iii) all data and records relating to the Services, for the purposes of: (iv) performing audits and inspections of Client Group and its business, (v) to verify the integrity of Client Data, (vi) to examine the systems that process, store, support and transmit the Client Data, and (vii) to examine the Service Providers charges and performance of the Services under this Agreement and any Service Agreement. The foregoing Audit rights shall include, without limitation, and when applicable, audits (A) of practices and procedures, (B) of systems, (C) of general controls and security practices and procedures, (D) of disaster recovery and backup procedures, (E) of [***]* (to the extent Services are provided by the Service Provider as [***]*), (F) of Charges under any Service Agreement, (G) necessary to enable Client Group to meet applicable Law requirements, and (H) for any other reasonable purpose.
(c) Service Provider shall provide full, reasonable cooperation to such Approved Auditors, inspectors, Governmental Authorities and representatives, including the installation and operation of audit software (provided that such installation and operation of audit software can be done without compromising, and shall be subject to, Service Providers information system and security procedures).
(d) Notwithstanding the foregoing, if Client has reason to suspect any fraud on the part of the Service Provider, Client and Service Provider will work together to undertake such audits to identify, and stop the fraudulent process and put in place processes to preclude the recurrence of the incident.
17.02 | Payments |
If an Audit reveals that errors have been made in connection with the Charges and taxes, then the Parties will work together to correct the error. However, if repeated Audits reveal that there are consistent errors in connection with Charges and taxes, this problem will be escalated through Exhibit T, Account Governance.
17.03 | Audit Scope and Process. |
(a) Service Provider will conduct [***]* audits of its Service Locations providing the Client Group [***]* as part of the Services (Required [***]* Audits) in accordance with Section 17.05 below. In addition, Service Provider will supply Client with other internal Service Provider audit reports at least [***]* per Contract Year (the Annual Audits). Client and/or Client Affiliates are entitled to conduct their own audits or audits required by Governmental Authorities (Client Audits) according to the Annual Audit Plan, unless additional Client Audits are required.
(b) Service Provider agrees that it will include in its agreements with Service Provider Subcontractors, and in Replacement Agreements, provisions to permit Client Audits thereof, where relevant, on substantially the same terms as Client is entitled to perform Client Audits of Service Provider.
(c) Upon completion of any Required [***]* Audits and/or any Annual Audit Service Provider shall provide Client and, upon request, Clients auditors (who shall execute a form of confidentiality agreement in the form set out as Exhibit M ): (1) a copy of the Required [***]* Audit reports and/or Annual Audit report, and (2) written notice of any deficiencies found as a result of the Required [***]* Audit report and/or Annual Audit (the Deficiency Notice).
(d) Service Provider acknowledges and agrees that Client and Clients Approved Auditors, upon receiving a copy of the Required [***]* Audit report or Annual Audit report shall have the right to review the auditor work papers at the auditor premises, as well as interview the auditor personnel who did the actual audit work in the event Client and/or Client Approved Auditors require clarification on the Required [***]* Audit report or Annual Audit report and work papers.
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(e) Service Provider shall provide Client and Clients Approved Auditors with a plan of action to correct the deficiencies set out in the Deficiency Notice, which plan of action shall at the minimum include: (1) details of actions to be taken by Service Provider and/or Service Provider Subcontractors to correct the deficiencies, and (2) target dates for successful correction of the deficiencies (Action Plan). The Service Provider shall provide the Action Plan within [***]* after Client provides Service Provider with the Deficiency Notice.
(f) If requested by either Party, the Parties shall discuss the results of any audit performed pursuant to this Agreement and, if any objective deficiency is identified, then Service Provider shall pay to correct such deficiency, otherwise the Parties will use Change Control to address any other Changes to the Services (including without limitation Changes to Service Provider Subcontractors and Service Provider Environment).
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17.04 | OSFI Guideline B-10. |
Service Provider expressly acknowledges and agrees that: (a) in May 2001 OSFI published a guideline that sets out OSFIs expectations for federally regulated financial institutions as well as its subsidiaries and affiliates when outsourcing certain business functions to a third party (Guideline B-10), (b) Client Group is obliged to comply with Guideline B-10, and (c) the Service Provider will permit OSFI to exercise such rights, including audit rights under this Article 17, as may be required by Law or Guideline B-10.
17.05 | Survival. |
In connection with any expiration or termination of this Agreement, Service provider will deliver to Client, the Client Data and certain other materials as set forth in other provisions of this Agreement. Accordingly, following the end of the Term, the provisions of this Article 17 shall only survive to the extent required by Law, and only to the extent that Service Provider maintains in the ordinary course of its business, using generally accepted accounting practices, any relevant records that have not been delivered previously to Client.
17.06 | SAS 70 Audits. |
(a) Service Provider performs Required [***]* Audits of its [***]* (including its [***]* hosting provider) as part of the Services [***]*. The Client is entitled to provide input and assist in defining the scope of the Required [***]* Audits as they apply to Client Group audit requirements. These Required [***]* Audits are performed [***]* across Service Providers Service Locations providing the Client Group [***]*, and clients on a schedule that refreshes the Required [***]* Audit report for Client Group at least each [***]*. Service Provider agrees to initiate the Required [***]* Audit of the [***]* within [***]* of consolidating the [***]*. Thereafter, refreshes will be performed every [***]*.
(b) Subject to Section 17.02 (c) above, Service Provider shall provide Client with a copy of the portions of the Required [***]* Audit of Service Provider as such audits are directly related to the [***]* Services (provided Service Provider may redact all financial information and any other information not directly related to the Services).
(c) Any additional work relating to [***]* audits specifically requested by Client will be according to an agreed work plan and the Charges for such work will be handled through Change Control.
17.07 | Selection of Auditors. |
Client shall choose the Approved Auditors; provided, however, that except as otherwise required by Governmental Authorities, no Approved Auditors conducting Client Audits shall then currently be engaged in any other assignment that is in direct and material competition with services offered by Service Provider. In addition, Client agrees to exercise Commercially Reasonable Efforts to reasonably accommodate any reasonable, good faith concerns identified by Service Provider to Clients selection of an auditing firm that is a competitor of or has a business unit that is competitive with Service Provider.
17.08 | Audit Costs. |
The costs of Audits shall be borne as follows: (i) [***]* shall be responsible for its costs to perform (including [its]* third party providers costs) the Required [***]* Audits, and for [***]* Annual Audits, and [***]* reasonable cooperation and provision of access for Client Audits; and (ii) [***]* shall be responsible for all costs associated with Client Audits (other than [***]* reasonable cooperation and provision of access). If Service Providers provision of services related to an Audit or other review under this Article 17 requires use of additional resources which Service Provider would not otherwise use in the performance of the Services (including support of audits of Clients Services and third party benefit
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plans) then the Parties shall use Change Control to address any additional resources needed by and appropriate compensation to Service Provider.
17.09 | Confidential Information. |
With respect to any disclosures by Service Provider to Client of any confidential financial or other information of Service Provider, Client agrees not to acquire or dispose of (or otherwise take actions regarding) securities of Service Provider while in possession of such information, unless such information has been publicly disclosed. No copies of Confidential Information or trade secrets of Service Provider, or extracts or derivatives therefrom or summaries or analyses reflecting same, may be retained by Client, Client Representatives or any Approved Auditor (other than auditors assigned by a Governmental Authority) after completion of the Client Audit, except as may be reasonably included in archival auditor workpapers pursuant to the Confidentiality Agreement entered into in accordance with Exhibit M. Any such portions of such workpapers shall be maintained in confidence by its preparer as Service Providers Confidential Information and may not be used for any purposes other than the audit.
17.10 | Records Retention. |
Service Provider shall maintain records relating to the Services and Charges in accordance with Service Providers generally accepted accounting and business practices. During the Transition Period and subsequently during the Term the Parties will use Change Control to implement any changes in applicable records retention practices and procedures to satisfy Client Groups regulatory and business requirements, provided that Client agrees to pay the reasonable costs and charges associated with any additional records retention services or other changes to Service Providers standard practices and procedures, including any required records retention after the Term.
ARTICLE 18
DATA AND REPORTS
18.01 | Provision of Data. |
(a) Client shall supply to Service Provider, in connection with the Services, all Client Data required by Service Provider to perform the Services in accordance with the terms of this Agreement, including the Service Levels, in the form and on such time schedules as may be agreed upon by Service Provider and Client.
(b) Service Provider will not delete or destroy any Client Data be it active or archived, unless it is conducted in the course of normal file maintenance. In the event any active or archived Client Data is lost, destroyed, erased or overwritten other than in the course of normal file maintenance due to any error or omission of Service Provider, including any breach of the security procedures described in Article 19 and any Service Agreement, Service Provider shall promptly regenerate or replace such Client Data at Service Providers expense. Service Provider shall prioritize this effort so that the loss of Client Data will not have an adverse effect upon Client Groups business or the Services. Client agrees to cooperate with Service Provider to provide any available information, files or raw data needed for the regeneration or replacement of the client Data.
(c) All Client Data shall be and shall remain the property of Client and/or Client Affiliates. Client Data shall not be (i) used by Service Provider other than in connection with providing the Services, (ii) subject to Section 19.06 (Compilations), disclosed, sold, assigned, leased or otherwise provided to third parties by Service Provider, or (iii) commercially exploited by or on behalf of the Service Provider, its employees or agents or Service Provider Subcontractors.
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(d) Service Provider shall upon (i) request by Client at any time, and (ii) the cessation of all Termination Assistance, promptly return to Client, in the format and on the media in use as of the date of the request, all or any requested portion of the Client Data.
18.02 | Production of Reports. |
Service Provider shall supply to Client, in connection with the Services, the operational and performance reports with content and scheduling as agreed by the Account Managers during the Transition Period and from time to time during the Term. A copy of Service Providers standard monthly reporting format is attached as an Appendix to Schedule H to the applicable Service Agreement. Service Provider shall provide to Client, in a form acceptable to Client, the standard and customized reports set forth in Schedule H to the applicable Service Agreement.
18.03 | Data Inputs. |
The agreed report schedule will specify the approved files and data that Client will supply to Service Provider and the deadlines for submitting those files and data. Service Provider will track and report on the accuracy and timeliness of Clients data and file submissions as well as Service Providers accuracy and timeliness.
18.04 | Production of Reports Generally. |
Service Provider shall produce reports that are substantially accurate and substantially free of errors and omissions, to the extent the Client Data and other information used to produce such reports was substantially accurate and substantially free of errors and omissions. Service Providers performance with respect to the production of reports will be excused to the extent of any delays and inaccuracies in Client submissions. Unless otherwise agreed, reports shall be due no later than [***]* Business Days after the end of each reporting period.
18.05 | Inspection of Reports. |
(a) Operational Reports. Client shall use reasonable efforts to inspect and review the operational reports produced by Service Provider and supplied to Client pursuant to Section 18.02, and shall provide Service Provider with notice of any errors or inaccuracies (a) in daily or weekly reports, within [***]* Business Days of receipt of such reports, and (b) in monthly or other reports, within [***]* Business Days after receipt of such reports. Service Provider shall provide Client with such documentation and information as may be requested by Client in order to verify the accuracy of the reports. If Client fails to reject any such report within the applicable period, Client shall be deemed to have accepted such reports.
(b) Performance Reports. In addition to the foregoing, the Service Provider Account Manager shall notify Client through the account management procedures of performance deviations and trends documented in a performance report that is provided to Client pursuant to this Article 18 and of which the Service Provider Account Manager is aware.
18.06 | Correction of Errors. |
Service Provider and Client will work together and use Commercially Reasonable Efforts to promptly correct any material errors or inaccuracies in reports and to correct the underlying causes of material errors or inaccuracies under the control of the respective Party. In general, correction work by Service Provider shall be part of the Services at no additional Charges, provided that additional Charges shall apply to correct excessive, repeated, material and/or systemic errors caused by Client.
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ARTICLE 19
CONFIDENTIALITY, SECURITY, COMPILATIONS AND PUBLICITY
19.01 | Confidentiality. |
(a) Each Party acknowledges that it would be damaging to the other Party and their respective Affiliates if the Partys and Affiliates Confidential Information was disclosed to or obtained by third parties. Accordingly, each Party agrees to make Commercial Reasonable Efforts to prevent the other Partys Confidential Information from being disclosed to or obtained by any person or entity for any purpose except as described in this Agreement. Each Partys efforts will not be less than those which it takes to prevent disclosure of its own proprietary information of like significance. For the purposes of this Article 19, Disclosing Party means: (1) in the case of Service Provider, the Service Provider, Exult Canada Affiliates, Service Provider Subcontractors and other independent contractors, consultants and designated agents, and (2) in the case of Client, Client Affiliates and independent contractors, consultants and designated agents, that discloses Confidential Information, and Receiving Party means : (1) in the case of Service Provider, the Service Provider, Exult Canada Affiliates, Service Provider Subcontractors and other independent contractors, consultants and designated agents, and (2) in the case of Client, Client Affiliates and independent contractors, consultants and designated agents, that receives Confidential Information.
(b) The obligations of confidentiality set out above do not apply to information that:
(i) is published or has otherwise entered the public domain without a breach of this Agreement,
(ii) is obtained by the Receiving Party from a third party who has no obligation of confidentiality to the Disclosing Party, or
(iii) is independently developed or obtained without breach of this Agreement.
(c) It is not a breach of this Agreement to:
(i) disclose Confidential Information required to be disclosed by Law (including without limitation any required disclosures or filings of this Agreement or any Service Agreements to the United States Securities and Exchange Commission (SEC) or equivalent bodies in other countries, provided that (i) the Party making such disclosure will give the other Party an opportunity to comment in a reasonable period of time in advance on the form of disclosure to be made by the filing Party, (ii) the Party required to file will redact those portions of the Agreement or Service Agreement specified by the other Party that are eligible for redaction under relevant SEC or Freedom of Information Act (FOIA) rules, including, but not limited to Schedule C, and other appropriate portions of the Agreement or Service Agreement), and (iii) the filing Party will file the appropriate documents with the SEC seeking confidential treatment of those sections designated by the other Party sufficiently in advance of the due date for such filings and will use Commercially Reasonable Efforts to obtain confidential treatment from the SEC of such sections), judicial or arbitration process, or by Governmental Authorities, provided that the Receiving Party first gives the Disclosing Party reasonable notice of such law, order or process, or
(ii) disclose the Disclosing Partys Confidential Information with the prior written consent of the Disclosing Party.
(d) The Receiving Party may only disclose the Disclosing Partys Confidential Information to those of its employees, officers, directors, and agents, and, where the Receiving Party is Service Provider, Service Provider Subcontractors and Service Provider Staff, if and when such employees, agents, independent contractors, Service Provider Subcontractors and Service Provider Staff (a) have a need to know the information in order that Client or Service Provider, as the case may be, may meet its obligations under this Agreement, and (b) are under a written obligation with the Receiving Party to
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keep confidential such information with terms that are substantially the same as the confidentiality provisions set out in this Article 19. In such case, the Receiving Party will, prior to disclosing the information to such employees, agents, independent contractors and Service Provider Subcontractors and Service Provider Staff advise them of their obligations under this Article.
(e) Notwithstanding the foregoing, Client may disclose Confidential Information of Service Provider to Client Affiliates for any purpose without a written confidentiality agreement in place between Client and the Client Affiliate; provided, however Client shall be responsible to Service Provider for any breaches of this Article 19 by such Client Affiliates.
(f) Each Party agrees not to copy or reproduce the others Confidential Information except as may be required for the performance of this Agreement. All copies will, on reproduction, contain the same proprietary and confidential notices and legends which appear on the original documents and information.
(g) Each Party, upon the request of the other, agrees to return all of the other Partys Confidential Information and copies in its possession to the other Party or to destroy such Confidential Information and copies as directed by the other Party and to certify their destruction; provided, however Service Provider may maintain archival copies of Client Confidential Information solely to the extent required by Law, for disputes with Client and for any audit requirements.
(h) If a Party discovers that it has lost any Confidential Information of the other, it shall immediately notify the other Party in writing.
(i) The Receiving Party expressly acknowledges and agrees that: (i) unauthorized use or disclosure of Confidential Information is likely to cause injury not readily measurable in monetary damages, and therefore irreparable; and (ii) in the event of an unauthorized use or disclosure of Confidential Information, the Disclosing Party shall be entitled, without waiving any other rights or remedies, to seek such injunctive or equitable relief as may be deemed proper by a court.
(j) Service Provider acknowledges Clients and Clients Affiliate(s) rights in their name, trademark and logo and the goodwill pertaining thereto, and agrees that it shall not challenge the validity of Clients or Clients Affiliate(s) ownership thereof. Except as provided in the following sentence, in no event shall Service Provider use Client or Clients Affiliate(s) name, trademark or logo in any way in any of its advertising, press releases, other public disclosure or other written material provided to third parties without the prior written consent of the Client Account Manager. Once Client Account Manager has provided consent to a press release, Service Provider is entitled to reuse the contents of that press release in other Service Provider public marketing materials for the Term. In all events when Client Account Manager has provided their consent to Service Providers use of Client or Client Affiliates logo, Service Provider shall comply with all Identity Standards provided to Service Provider by Client.
(k) The obligations under this Article 19 shall survive termination of this Agreement or expiry of any and all Service Agreements. From time to time during the Term, the Disclosing Party may visit the Receiving Partys premises, upon reasonable prior notice and during normal business hours, to review the Receiving Partys compliance with the terms of this Section.
19.02 | Nondisclosure Agreements. |
Service Provider shall ensure that all Service Provider Subcontractors are bound in writing by provisions substantially similar to this Article 19. Service Provider acknowledges that from time to time, Client may desire to disclose certain confidential business matters to Service Provider Personnel and Service Provider Subcontractors that may be of a heightened confidential nature (e.g., merger and acquisition activity or other coded projects impacting the Services). In that event, Client Account Manager and Service Provider Account Manager will meet to decide which of Service Provider Personnel and Service Provider Subcontractors should sign additional confidentiality agreements and Service Provider will arrange for Service Provider Personnel and Service Provider Subcontractors to sign such agreements
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before Client discloses such Confidential Information to Service Provider Personnel and Service Provider Subcontractors.
19.03 | Security. |
(a) Prior to the Effective Date, Client has implemented various written physical and logical security procedures and privacy procedures for the security of Client Facilities, Client Premises, and Client Data, as such procedures are created or modified, updated or enhanced by Client from time to time. In addition, Service Provider has instituted various physical and logical security procedures and privacy procedures for its operations and its service delivery model. During the Transition Period, as part of the Transition Plan, the respective Account Managers will designate appropriate stakeholders from each Party to review and coordinate the Parties respective security plans and develop a joint, mutually agreed security plan (Security Plan), which Security Plan shall at a minimum, comply with or adhere to Service Providers responsibilities as set out in Schedule A to the applicable Service Agreement as of the Service Agreement Effective Date. Until the Security Pan is completed, Service Provider agrees to follow Clients existing policies, standards and procedures (to the extent applicable to the Services) for Services provided from the Client Premises and using Client Machines, and Client agrees that Service Provider shall use Service Providers existing policies, standards and procedures for Services provided from Service Provider Locations other than the Client Premises or using Machines other than the Client Machines. Any changes or additions to such policies, standards and procedures shall be subject to Change Control.
(b) In addition to its responsibilities under (a) above, Service Provider shall from the Service Agreement Effective Date and continuously during the Service Agreement Term develop and maintain internal Service Provider security procedures and Service Provider Subcontractor security procedures and review such procedures with Client upon request.
(c) The Security Plan will address, among other things, the following: [***]*
(d) In addition to the obligations in the Security Plan, Client will be responsible for:
(i) providing Service Provider with a copy or access to Client Group security policies and standards and procedures included in Schedule V to the applicable Service Agreement;
(ii) providing Service Provider with updates, changes and enhancements to the Client Group security policies and standards and procedures included or otherwise referenced in the applicable Service Agreement, which may be subject to Change Control.
19.04 | Protection of Personal Information. |
Service Provider acknowledges that as of January 1, 2001 Client and its Canadian Affiliates are obliged to comply with the Personal Information Protection Act and that U.S. Client operations and Clients U.S. Affiliates are obliged comply with applicable Laws in connection with the privacy of U.S. Client and Client U.S. Affiliates employee and customer information. Service Provider therefore acknowledges and agrees that as of the Effective Date and for the Term of this Agreement, it shall have in place and maintain appropriate corporate policies and procedures to ensure the protection of personal information (as that term is defined in the Personal Information Protection Act), or, with respect to U.S. Client and U.S. Affiliates, information on all customers and all employees, while such personal information and for U.S. Client and U.S. Affiliates, information on all customers and all employees is in Service Providers possession or custody, in accordance with those corporate policies and procedures. Without limiting the generality of the foregoing: (1) Service Provider shall ensure that its Service Provider Subcontractors have in place comparable corporate policies and procedures that ensure a comparable level of protection for personal information and customer and employee information while in the possession or custody of the Service Provider Subcontractors, and (2) Service Provider
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acknowledges that Client may from time to time during the Term, upon reasonable prior written notice, request copies of Service Provider corporate policies and procedures referred to this in this Section 19.04 and Client, or a U.S. Affiliate, shall have the right, subject to Change Control, to require changes from time to time to conform such policies and procedures to applicable Laws or U.S. Affiliates own policies or procedures.
19.05 | Virus Protection. |
The Parties shall work to protect against contamination and diffusion of any software, hardware or media contamination including computer viruses, worms or trojan horses using mutually agreed software and tools, including the most current releases and updates as are available during the Term. Accordingly:
(a) Each Party will make Commercially Reasonable Efforts to ensure that no viruses, worms, trojans or similar items are coded or introduced into the Software system and the operating environments used to provide the Services. If a virus is found to have been introduced into the Software systems and the operating environments used in connection with the Services, each Party shall use Commercially Reasonable Efforts and diligently work to eliminate the effects of the virus; provided, however, both Parties shall take immediate action if required due to the nature or severity of the virus proliferation.
(b) Each Party agrees to conduct its own virus scanning and other checking on all data and media provided by it and acknowledges and agrees that the other Party is not to be held responsible for any loss or damage which may be suffered or incurred directly or indirectly from the use of such data or media as a result of negligence or otherwise. Each Party shall be responsible for the reasonable costs incurred by the other Party resulting from the responsible Partys failure to fulfill its obligations under this Section 19.05.
19.06 | Compilations. |
Subject to this Article 19, Client acknowledges and agrees that Service Provider may develop various reports, surveys and data compilations, (collectively, Compilations) relating to its services and Service Provider may include data relating to its Services under this Agreement, including Client Data, subject to the following terms:
(a) Service Provider will not sell or distribute to any third party a Compilation that includes any Client Data that is identifiable as data of Client or falls within the definition of Confidential Information of Client; or
(b) Service Provider will not sell or distribute to any third party a Compilation based upon data sources that consists of [***]* or more of Client Data. For any commercially available Compilations that are based upon data sources of which at least [***]* of such data sources are Client Data, Service Provider will offer such Compilations to Client at a price [***]* such Compilation.
19.07 | Costs. |
[***]* shall bear the cost [***]* incurs to be in compliance with this Article 19.
19.08 | Publicity and Reference Account. |
Either Party may include the other Partys name, and a factual description of the work performed under this Agreement and any language substantially equivalent to language approved in a previously published press release, on employee bulletin boards, in its list of references and in the experience section of proposals to third parties, in internal business planning documents and in its annual report to stockholders, and whenever required by reason of legal, accounting or regulatory requirements. Client will endeavor to serve as a reference client for Service Provider, and will periodically confer with Service Provider about potential referrals to Service Provider of potential new clients, provided that in no event will this sentence be a condition for any of Service Providers obligations under this Agreement.
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ARTICLE 20
REPRESENTATIONS AND WARRANTIES
20.01 | By Service Provider. |
(a) Service Provider represents that:
(i) as of the Effective Date it or Exult Canada Parent has no notice that they are the subject of any pending or threatened litigation (including claims subject to arbitration) arising from an outsourcing relationship similar to the relationship contemplated by this Agreement and Service Agreement Number 1; and
(ii) to the best of Service Providers knowledge, Service Provider has not violated and it will not violate any Law with which Service Provider is required to comply regarding the offering of unlawful inducement in connection with this Agreement.
(b) Service Provider represents and warrants that as of the Effective Date and continuously throughout the Term:
(i) except for matters that are the responsibility of Client under Managed Agreements or Retained Agreements, Service Provider will perform its obligations under this Agreement and all Service Agreements in a manner that does not infringe, or constitute an infringement or misappropriation of, any Intellectual Property or other proprietary rights of any third party;
(ii) Service Provider Software and Materials, Commissioned Works and Client Documentation do not, and will not, infringe any Intellectual Property or any other intellectual property interest owned or controlled by any other person;
(iii) Service Provider is either the owner of or authorized to use in the manner contemplated by this Agreement and the applicable Service Agreement all of the Service Provider Proprietary Software and Materials, Service Provider Third Party Software and Materials and Commissioned Works, Service Provider Machines and other assets of Service Provider to be used in delivery of the Services and that at the end of the Term Service Provider shall have sufficient rights and authorizations to grant Client the exit rights and licenses set forth in this Agreement and each Service Agreement;
(iv) Service Provider is entitled to grant to Client Group, agents and contractors, as applicable, the licenses and other rights to use the Service Provider Proprietary Software and Materials, Service Provider Third Party Software and Materials, and Service Providerowned Commissioned Works that it grants under this Agreement and the applicable Service Agreement for use during the Term and after the end of the Term;
(v) No investigations, legal, administrative or arbitration proceedings seeking to limit Service Providers ability to deliver the Services are pending or, to Service Providers knowledge, threatened and that during the Term Service Provider will notify Client promptly in the event that Service Provider or Exult Canada Parent becomes subject to an investigation, legal, administrative or arbitration proceeding either seeking to limit the ability of Client Group to obtain the Services;
(vi) The Services will be performed in a competent, prompt and workman-like manner by qualified personnel in accordance with the descriptions set forth in the Agreement and the applicable Service Agreement including the Service Levels;
(vii) Service Provider will contractually require that Subcontractors (including Exult Canada Affiliates) and Third-Party Vendors under Replacement Agreements have appropriate insurance in place to cover their respective arrangements with Service Provider related to the Services being provided by Service Provider to Client Group; and
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(viii) Service Provider is in good standing under the laws of its state, province, country of formation and is, or will timely be, qualified to do business as a foreign corporation in each other states, provinces, countries where such qualification is necessary in order for it to comply with its obligations under this Agreement.
20.02 | By Client. |
Client represents and warrants that:
(a) It is either the owner of each Client Machine and the Client Software or is authorized by its owner to include it under this Agreement (all applicable Client Software license and maintenance agreements are and will be current and paid by Client);
(b) It is authorized to permit Service Provider access to and use of the Client Service Locations used in connection with performing the Services, and Service Provider is performing the Services at the Client Service Locations at Clients request;
(c) No investigations, legal, administrative or arbitration proceedings are pending or, to Clients knowledge, threatened, concerning Clients present performance of services similar to the Services;
(d) To the best of Clients knowledge, as of the Service Agreement Effective Date: (i) Schedule D to the applicable Service Agreement lists [***]* Agreements, [***]* Agreements and [***]* Agreements, all of which are in full force and effect as of the Service Agreement Effective Date, (ii) Clients or Client Affiliates relationship with the Third Party Vendors listed on Schedule D to the applicable Service Agreement are not subject to any material disputes regarding payment or performance, (iii) Client or Client Affiliate is not anticipating any material changes in any such relationships other than as specified by this Agreement, (iv) no legal, administrative or arbitration proceedings are pending or, to Clients knowledge, threatened concerning any of the Third-Party Vendor Contracts listed on Schedule D to the applicable Service Agreement, (v) no defaults have occurred under any of these agreements, and no circumstances exist that would permit declaration of default under any of these agreements with notice or lapse of time, or both, and (vi) Client or Client Affiliate has paid or will pay all outstanding balances due and performed all of Clients or Client Affiliates material obligations to such Third-Party Vendors through and including the Service Agreement Effective Date of this Agreement, except for those amounts set forth in Schedule D to the applicable Service Agreement, which shall become Service Providers responsibility; and
(e) It is in good standing under the laws of Canada and the United States.
20.03 | Mutual. |
Each Party hereby represents and warrants that:
(a) It has all requisite corporate power and authority to enter into this Agreement and to carry out the transactions contemplated hereby;
(b) The execution, delivery and performance of this Agreement and the consummation of the transactions contemplated hereby and thereby by the Party (i) have been duly authorized by all requisite corporate action on the part of such Party and (ii) do not violate the terms of any Law, regulation, or court order to which such Party is subject or the terms of any material agreement to which the Party or any of its assets may be subject;
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(c) This Agreement has been duly executed and delivered by such Party and (assuming the due authorization, execution and delivery hereof by the other Party) is a valid and binding obligation of such Party, enforceable against it in accordance with its terms;
(d) Its entry into this Agreement does not and will not violate or constitute a breach of any of its contractual obligations with third parties;
(e) It is not subject to any pending or threatened litigation or governmental action which could interfere with such Partys performance of its obligations hereunder; and
(f) It will follow mutually agreed Year 2000 Clean Management Practices.
20.04 | Disclaimers. |
EXCEPT AS SPECIFIED IN THIS ARTICLE 20 ABOVE, AND EXCEPT FOR ANY OTHER WARRANTIES OR PROMISES PROVIDED ELSEWHERE IN THIS AGREEMENT AND APPLICABLE SERVICE AGREEMENTS, NEITHER CLIENT NOR SERVICE PROVIDER MAKES ANY OTHER WARRANTIES, INCLUDING WITH RESPECT TO THE SERVICES OR THE SYSTEMS, AND EACH EXPLICITLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A SPECIFIC PURPOSE, TITLE OR NONINFRINGEMENT.
ARTICLE 21
DISPUTE RESOLUTION
21.01 | Disputes. |
Any dispute arising under this Agreement shall be considered in accordance with the escalation process set out in Exhibit T after receipt of a notice from either Party specifying the nature of the dispute (a Dispute Notice).
21.02 | Mediation. |
If the Parties are unable to resolve a dispute pursuant to the Account Manager and Senior Executive escalation process set out in Exhibit T, then either Party may refer the dispute to non-binding mediation before a mediator reasonably acceptable to both sides. Unless the Parties otherwise agree, either Party may pursue its rights and remedies under Section 21.03 if any dispute subject to mediation in accordance with this Section 21.02 is not resolved after the passage of 30 days after the receipt of a Dispute Notice from either Party (as confirmed by the Party that sent such Dispute Notice) and the Executive Review process set out in Section 21.02 has been exhausted.
21.03 | Arbitration. |
(a) Except as set forth in clause (b) below, any controversy or claim arising out of or relating to this Agreement or any Service Agreement, or any alleged breach hereof, including any controversy regarding the availability of arbitration of any dispute, shall be settled at the request of either Party by binding arbitration in Toronto, Ontario before and in accordance with the then existing provisions of the Arbitration Act (Ontario) or the International Commercial Arbitration Act (Ontario), (individually and collectively, as the context requires, called the Act), as the Act may be amended and re-enacted from time to time. In any dispute in which the amount in controversy is less than [***]*, there shall be one (1) arbitrator agreed to by the Parties or, if the Parties are unable to agree within [***]* after demand for arbitration is made,
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selected in accordance with the Act. In all other cases there shall be three (3) arbitrators, one (1) of whom shall be selected by Client within [***]* after demand for arbitration is made, one (1) of whom shall be selected by Service Provider within [***]* after demand for arbitration is made, and one (1) of whom shall be selected by the two Party-appointed arbitrators within [***]* after their selection. If one or more arbitrator(s) is not selected within the time period stated in the preceding sentence, such arbitrator(s) shall be selected pursuant to the Act. Any arbitrator(s) appointed under the Act shall have at least fifteen (15) years of experience in complex, commercial transactions and dispute resolution, including, if practicable, business processing engagements or outsourcing. [***]* shall pay [***]* legal fees [***]* unless the arbitrators [***]*. The arbitrators shall apply the law set out in the Agreement to govern this Agreement and any Service Agreement and shall have the power to award any remedy available at law or in equity; provided, however, that the arbitrators shall have no power to amend this Agreement or any Service Agreement. Any award rendered pursuant to such arbitration shall be final and binding on the Parties, and judgment on such award may be entered in any court having jurisdiction. [***]*
(b) Notwithstanding clause (a) above: (i) either Party may request a court to grant provisional injunctive relief or an order for specific performance to such Party until an arbitrator can render an award on the matter in question and such award can be confirmed by a court having jurisdiction, and (ii) may start an action in court in the event a limitation period for the dispute will expire if the Arbitration procedures were to start or continue.
21.04 | Continued Performance. |
Both Parties shall continue performing their respective obligations and responsibilities under this Agreement and any Service Agreement while any dispute is being resolved in accordance with this Article, unless and until such obligations are terminated or expire in accordance with the provisions of this Agreement or the applicable Service Agreement.
21.05 | Equitable Relief. |
Notwithstanding anything to the contrary in this Agreement, either Party may, without inconsistency with this Agreement, seek from a court any interim or provisional relief that may be necessary to protect the rights or property of that Party pending the resolution of the claim.
21.06 | Court Proceedings. |
The provisions of Section 21.02 and 21.03 do not apply for disputes involving a breach of confidentiality, security or privacy, or matters involving Intellectual Property rights.
ARTICLE 22
TERMINATION
22.01 | Termination By Service Provider. |
Service Provider shall have the right to terminate this Agreement for cause if Client fails to pay any material amounts payable under this Agreement (including payment of disputed amounts under Section 16.04 once the dispute has been resolved) when due and does not cure such default within [***]* after receipt of notice of default from Service Provider, in which case, unless otherwise agreed by the Parties, this Agreement shall terminate [***]* after the date of expiration of the [***]*, and Service Provider shall provide the Termination Assistance Services pursuant to Section 22.06 if Client pays for the Termination Assistance Services in advance or in accordance with such payment schedule as may be agreed by the Parties. The Termination Assistance Period in the event of termination under this Section 22.01 shall start to run from the date of expiry of the [***]* cure period named in this Section 22.01.
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22.02 | Termination By Client. |
(a) Termination of Agreement for Cause. In addition to any other express provisions in this Agreement pursuant to which Client may terminate this Agreement, Client shall have the right to terminate this Agreement in its entirety for cause if Service Provider fails to perform any of its material obligations under this Agreement and does not cure such default within [***]* after receipt of notice of default from Client; provided, however, that in the event a default under this Section 22.02(a) cannot reasonably be cured within such [***]* period, the time to cure the default shall extend for up to [***]* from the date on which the notice of default was received by Service Provider but only if Service Provider has provided to Client a reasonable plan to cure such default, any reasonable objections to such plan suggested by Client within [***]* of such plan have been reasonably addressed by Service Provider, and Service Provider promptly commences to implement such plan. In the event Service Provider does not cure a default under this Section 22.02(a) within the [***]* cure period, as applicable, and Client desires to terminate this Agreement after the [***]* cure period, as applicable, Client shall, unless otherwise agreed by the Parties, provide Service Provider with a notice of termination and this Agreement shall terminate on the date set forth in such notice (which date shall not be later than the date that is [***]* after the expiration of the [***]* cure period, as applicable), and Service Provider shall provide the Termination Assistance Services pursuant to Section 22.06.
(b) Termination of Agreement for Service Level Termination Event. Client is entitled to terminate this Agreement for cause in accordance with Schedule B of the applicable Service Agreement in the event there are [***]* Service Level Termination Events. In that event Client shall provide Service Provider with a notice of termination and this Agreement shall terminate on the date set forth in such notice (which date shall not be later than the date that is [***]* after the date of the notice of termination) and Service Provider shall provide the Termination Assistance Services pursuant to Section 22.06. Service Provider expressly acknowledges and agrees that in the event Client does not exercise its right to terminate the Agreement under this subsection (b), the right to terminate continues in effect and Client is entitled to terminate the Agreement for cause under this subsection (b) upon the occurrence of another Service Level Termination Event by notice of termination that is effective on a date that is no later than [***]* after the date of the notice of termination.
(c) Termination for Convenience.
(i) Client shall have the right to terminate this Agreement for convenience effective any time after the date that is [***]* after the Effective Date by giving Service Provider notice of the termination no earlier than the first day of the [***]* after the Effective Date and at least [***]* prior to the effective date of the termination specified in such notice.
(ii) Client shall have the right to terminate this Agreement in the event of a [***]* of Client [***]*, as that term is defined in the Bank Act, S.C. 1991, c. 46, [***]* after the Effective Date, by giving Service Provider notice of the termination that is at least [***]* prior to the effective date of the termination specified in such notice.
(d) Termination for Change of Control of Service Provider. Client shall have the right to terminate this Agreement in its entirety upon the occurrence of a Change of Control of Service Provider so long as Client provides Service Provider notice of such termination [***]* after the earlier of (1) the date on which a public announcement is made that Service Provider intends to effectuate a Change of Control and (2) the date on which Service Provider notifies Client of a Change of Control of Service Provider. Any notice of termination provided pursuant to this Section 22.02(d): (i) may be made contingent upon actual completion of the Change of Control to which it relates and (ii) shall specify an effective date for such termination that is up to [***]* after the date of completion of such Change of Control. For the avoidance of doubt, notwithstanding Clients termination under this subsection (d) the obligations to provide Termination Assistance Services under Section 22.06 continue to apply.
(e) Termination for Change of Control of Exult Canada Parent. Client shall have the right to terminate this Agreement in its entirety upon the occurrence of a Change of Control of Exult Canada Parent so long as Client provides
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Service Provider notice of such termination within [***]* after the earlier of (1) the date on which a public announcement is made that Service Provider or Exult Canada Parent, as applicable, intends to effectuate a Change of Control and (2) the date on which Service Provider notifies Client of a Change of Control of Exult Canada Parent. Any notice of termination provided pursuant to this Section 22.02(e): (i) may be made contingent upon actual completion of the Change of Control to which it relates and (ii) shall specify an effective date for such termination that is up to [***]* after the date of completion of such Change of Control of Exult Canada Parent. For the avoidance of doubt, notwithstanding Clients termination under this subsection (e) the obligations to provide Termination Assistance Services under Section 22.06 continue to apply.
(f) Termination for BPO Damages Cap. If during the Term of this Agreement Service Provider pays or credits to Client in accordance with the terms of this Agreement. or is otherwise adjudged or directed by a court, mediator or arbitrator to pay, an amount of damages that is [***]* of the BPO Damages Cap, then Client may terminate this Agreement in its entirety for cause upon [***]* written notice to Service Provider. Service Provider expressly acknowledges and agrees that in the event Client does not exercise its right to terminate the Agreement upon reaching [***]* of the BPO Damages Cap, the right to terminate continues in effect with each additional damages entitlement and Client is entitled to terminate the Agreement for cause under this subsection (f) upon [***]* prior written notice. In the event that Client exercises its right to terminate this Agreement under this Section 22.02 (f), Client is entitled to seek all remedies otherwise available to it under this Agreement including claims for damages under Article 25. For the avoidance of doubt, notwithstanding Clients termination under this subsection (f) Service Providers obligation to provide Termination Assistance Services under Section 22.06 continue to apply.
(g) Termination for Governmental Authority Intervention. If, during the Term, Client and/or Client Affiliates have been notified by a Governmental Authority that Client and/or Client Affiliates can no longer continue to outsource some or all of the business processes or services outsourced to Service Provider under this Agreement, Client shall immediately notify Service Provider. In the event of such notice, the Parties will meet within a period of [***]* following the day on which the notice is sent, at such time and at such place as the Parties will determine, and will use their best efforts to resolve the matter working cooperatively and in good faith within a further period of [***]*. Any Changes, including a termination of some but not all of the Services will be handled through Change Control. If the Parties are not able to resolve the matter within such period, provided that Client has first used its Commercially Reasonable Efforts, for a reasonable period, to identify alternative solutions to obtain the required approval of the Governmental Authority, Client shall be entitled to terminate this Agreement on at least [***]* notice (unless a shorter period is required by the Governmental Authority) and upon payment of a Termination Fees that apply in the event Client terminates the Agreement for Change of Control of Service Provider or Change of Control of Exult Canada Parent and as set forth in each Service Agreement then in effect. Service Provider agrees to continue to provide the Services and provide Termination Assistance Services in accordance with this Agreement unless prohibited by Governmental Authority.
22.03 | Bankruptcy. |
(a) In the event that either Client or Service Provider or Exult Canada Parent (called the Insolvent Party):
(i) shall admit in writing its inability to, or be generally unable to, pay its debts as such debts become due; or
(ii) shall (1) apply for or consent to the appointment of, or the taking of possession by, a receiver, custodian, trustee, examiner or liquidator of itself or of all or a substantial part of its property or assets to oversee a voluntary or involuntary liquidation, winding-up or dissolution, (2) make a general assignment for the benefit of its creditors, (3) commence a voluntary case under Title 11 of the United States Code, 11 U.S.C. Sections 101-1330, as amended from time to time (the Bankruptcy Code), (4) file a petition seeking to take advantage of any other law relating to bankruptcy, insolvency, reorganization, liquidation, dissolution, arrangement or winding-up, or composition or readjustment of debts, (5) fail to controvert in a timely and appropriate manner, or acquiesce in writing to, any petition
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filed against it in an involuntary case under the Bankruptcy Code or other Law applicable to the Insolvent Party relating to the bankruptcy, insolvency, reorganization, liquidation, dissolution, arrangement or wind-up, or composition or readjustment of debts, or (6) take any corporate action for the purpose of effecting any of the foregoing;
then the Client, in the case where the Insolvent Party is Service Provider or Exult Canada Parent, may, by giving notice thereof to Service Provider, or Service Provider, in the case where the Insolvent Party is Client may, by giving notice thereof to Client, no later than [***]* of receipt of notice of the precipitating event set forth in subsection (i) or (ii) above, terminate this Agreement effective as of the date specified in such termination notice. Service Provider will make Commercially Reasonable Efforts to ensure that its trustee, liquidator, receiver, examiner or custodian, as the case may be, will continue to provide the Services and start to provide Termination Assistance Services in accordance with the terms of the Agreement and the Service Agreements then in effect.
(b) In the event that:
(i) a proceeding or case shall be commenced, without the application or consent of the Insolvent Party in any court of competent jurisdiction, seeking (1) its reorganization, liquidation, dissolution, arrangement or winding-up, or the composition or readjustment of its debts, (2) the appointment of a receiver, custodian, trustee, examiner, liquidator or the like of such Insolvent Party or of all or any substantial part of its property or assets or (3) similar relief in respect of such Insolvent Party under any applicable Law relating to bankruptcy, insolvency, reorganization, winding-up, or composition or adjustment of debts, and such proceeding or case shall continue un-dismissed, or an order, judgment or decree approving or ordering any of the foregoing shall be entered and continue un-stayed and in effect, for a period of [***]*; or
(ii) an order for relief against such Insolvent Party shall be entered in an involuntary case under the Bankruptcy Code or other Law applicable to the Insolvent Party relating to the bankruptcy, insolvency, reorganization, liquidation, dissolution, arrangement or wind-up, or composition or readjustment of debts;
then Client, in the case where the Insolvent Party is Service Provider or Exult Canada Parent, may, by giving notice thereof to the Service Provider, or Service Provider in the case where the Insolvent Party is Client, may, by giving notice thereof to Client no later than [***]* of receipt of notice of the precipitating event set forth in subsection (i) or (ii) above, terminate this Agreement effective as of the date specified in such termination notice. Service Provider will make Commercially Reasonable Efforts to ensure that its trustee, liquidate, receiver, examiner or custodian, as the case may be, will continue to provide the Services and start to provide Termination Assistance Services in accordance with the terms of the Agreement and the Service Agreements then in effect.
(c) The Parties intend that notwithstanding the occurrence of any event set forth in Sections 22.03(a) or 22.03(b) above, the licenses granted by Service Provider to Client under Section 15.01(Ownership and License Rights) and Section 22.07 (Exit Rights) shall remain effective and enforceable by Client, including pursuant to Bankruptcy Code Section 365(n) as applicable.
22.04 | Termination for Force Majeure Event. |
(a) Client shall have the option, but not the obligation, to terminate this Agreement and/or to terminate from time to time, one or more affected Service Agreements or categories of Services, if Service Provider fails to perform any Services in any material respect because of the occurrence of a Force Majeure Event and Service Provider fails to restore the affected Services within [***]* after the commencement of the Force Majeure Event.; provided, however, (i) Service Provider shall temporarily restore the Services itself or with the assistance of alternate/back-up assistance within [***]* of the commencement of the Force Majeure Event, and (ii) if Service Provider fails to do so, then Client may obtain a third party to provide the affected Services. [***]* shall pay all of the costs of such third party until Service Provider is able to resume providing the Services itself.
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(b) Client shall exercise its termination option by delivering to Service Provider written notice of such termination identifying the termination date. Service Provider expressly acknowledges and agrees that notwithstanding the notice of termination, Service Provider shall comply with its obligations to perform its obligations under the Service Agreement(s) with respect to the DRP and Business Continuity Plan, and Termination Assistance Services.
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22.05 | Termination Fees. |
(a) Termination Fees for Convenience.
(j) In the event Client terminates this Agreement for convenience pursuant to Section 22.02(c) (I), Client shall pay the Termination Fees identified in Schedule C to the applicable Service Agreement. Such Termination Fees shall be calculated and set on the effective date of termination and shall be due and payable [***]* as follows: [***]*
(ii) In the event Client terminates this Agreement for convenience pursuant to Section 22.02(c) (II), Client shall pay the Termination Fees identified in Schedule C to the applicable Service Agreement. Such Termination Fees shall be calculated and set on the effective date of termination and shall be due and payable [***]* as follows: [***]*
(b) Termination Fees for Change of Control of Service Provider. In the event Client terminates this Agreement pursuant to Section 22.02(d), [***]* identified in Schedule C to the applicable Service Agreement [***]*:
(i) the entity that is proposed to assume the rights and obligations under this Agreement through a Change of Control of Service Provider (the Assuming Service Provider Entity) (i) [***]* and (ii) [***]*. Notwithstanding anything in this Agreement including Article 21 (Dispute Resolution), [***]*; or
(ii) the Assuming Service Provider Entity is a [***]*; or
(iii) the Assuming Service Provider Entity is a [***]*; or
(iv) Clients Regulatory Requirements prohibit the Assuming Service Provider Entity from providing the services to Client Group under this Agreement. In that event, the Parties will meet within a period of [***]* following the day on which the notice of Change of Control of Service Provider is sent, at such time and at such place as the Parties will determine, and will use their best efforts to resolve the matter working cooperatively and in good faith within a further period of [***]*. Any Changes, [***]* will be handled through Change Control. If the Parties are not able to resolve the matter within such period, [***]* Commercially Reasonable Efforts, for a reasonable period, [***]*, Client shall be entitled to terminate this Agreement for Change of Control of Service Provider; or
(v) Assuming Service Provider Entity does not intend to continue to provide the Services under this Agreement to Service Users in [***]* and in the [***]*.
[***]* shall be calculated and set on [***]* and shall be due and payable in [***]* as follows: [***]*
(c) Termination Fees for Change of Control of Exult Canada Parent. In the event Client terminates this Agreement pursuant to Section 22.02(e), [***]* identified in Schedule C to the applicable Service Agreement [***]*:
(i) the entity that is proposed to assume control of Service Provider through a Change of Control of Exult Canada Parent (the Assuming Exult Canada Parent Entity) (i) [***]* and (ii) [***]*. Notwithstanding anything in this Agreement including Article 21 (Dispute Resolution), [***]*; or
(ii) the Assuming Exult Canada Parent Entity is a [***]*; or
(iii) the Assuming Exult Canada Parent Entity is a [***]*; or
(iv) Clients Regulatory Requirements prohibit the Assuming Exult Canada Parent Entity from providing the services to Client Group under this Agreement. In that event, the Parties will meet within a period of [***]* following the day on which the notice of Change of Control of Exult Canada Parent is sent, at such time and at such place as the Parties will determine, and will use their best efforts to resolve the matter working cooperatively and in good faith within a further period of [***]*. Any Changes, [***]* will be handled through Change Control. If the Parties are not able to resolve the matter within such period, [***]* Commercially Reasonable Efforts, for a reasonable period, [***]*, Client shall be entitled to terminate this Agreement for Change of Control of Exult Canada Parent; or
(v) Assuming Exult Canada Parent Entity does not intend to continue to provide the Services under this Agreement to Service Users in [***]* and in the [***]*.
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[***]* shall be calculated and set on [***]* and shall be due and payable [***]* as follows: [***]*
(d) Termination for Cause or for Service Level Termination Event or for BPO Damages Cap, or for Bankruptcy or for Force Majeure Event. Client shall not be obligated to pay any termination fees under this Article 22 in the event Client terminates this Agreement pursuant to Section 22.02(a) or (b) or (d) or (e) (if the conditions set out in Section 22.05 (b) and (c) are not met), or (f), Section 22.03, or terminates under Section 22.04.
(e) Termination for Governmental Authority Intervention. In the event Client terminates this Agreement pursuant to Section 22.02(g), Client shall pay the Termination Fees under this Agreement identified in Schedule C to the applicable Service Agreement that are the same Termination Fees that Client is obliged to pay in the event of a termination of this Agreement for Change of Control of Service Provider and subject to the same payment schedule as is set out for Change of Control of Service Provider.
22.06 | Termination Assistance. |
(a) Notwithstanding anything else in this Agreement or a Service Agreement, in particular the provisions that indicate that the termination of this Agreement is to be effective not later than [***]* after notice of termination, Client is entitled to extend Termination Assistance for an additional [***]* upon at least [***]* prior written notice to Service Provider and in that event the Agreement shall not terminate until the expiry of the extended Termination Assistance Period; provided, however, Client shall use Commercially Reasonable Efforts during the initial [***]* of Termination Assistance to transition the Services away from Service Provider.
(b) Service Provider shall, upon Clients request provide the Termination Assistance Services in consideration for Clients continued payment of all Charges then in effect for the Services immediately prior to the expiration, termination or partial termination of the applicable Service Agreement(s) and/or this Agreement. The Client acknowledges and agrees that Service Provider is [***]* to start to provide Termination Assistance Services if (1) [***]*, and (2) [***]*
(c) Service Provider shall provide the Termination Assistance Services during the Termination Assistance Period. Except as otherwise agreed upon by Service Provider and Client, the scope of and responsibilities for Termination Assistance Services shall be set out in Schedule P to the applicable Service Agreement. The quality and level of performance of the Services during the Termination Assistance Period shall not be degraded, but to the extent Client requests any reallocation of resources or transitions portions of the Services that impact KPIs and Reporting Service Levels the Parties will use Change Control to address any necessary adjustments to the Service Levels.
(d) After the expiration of the Termination Assistance Period, Service Provider shall (i) answer questions from Client regarding the terminated, insourced or resourced Services on an as needed basis at Service Providers then standard billing rates and (ii) deliver to Client any remaining Client-owned reports and documentation relating to the terminated, insourced or resourced Services still in Service Providers possession.
(e) Client shall allow Service Provider to use, at no charge and for the benefit of Client only, those Client facilities and Client assets (including the Client Software and the Client Machines) being used to perform the Termination Assistance Services for as long as Service Provider is providing the Termination Assistance Services.
(f) During the Termination Assistance Period, Service Provider will reasonably liaise regarding Termination Assistance Services with a new third party service provider, at Clients request, provided that (i) any access or information provided to such third party does not interfere with Service Providers ability to provide the Services or Termination Assistance Services to Client Group, and (ii) such third party complies with Service Providers security and confidentiality requirements, including execution of a Confidentiality Agreement in the form of Exhibit M. Service
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Provider will provide or make available information reasonably requested by Client or designee concerning data formats and Software as necessary to transition to Client Groups or another service providers platform; provided that Service Provider will not grant access or license to ESDM SM or myHR SM or any Service Provider Proprietary Software and Materials to the third party.
(g) Upon expiry of the Termination Assistance Period, Service Provider will remove the Service Provider assets location on Clients Premises.
22.07 | Exit Rights. |
(a) Upon the later of (i) the expiration or termination of the applicable Service Agreement(s) and/or this Agreement; or (ii) the last day of the Termination Assistance Period (the End Date) For the avoidance of doubt, the Exit Rights under this Section 22.07 are in addition to any rights granted to Client under the applicable Schedule P (Termination Assistance Services):
(i) The limited rights granted to Service Provider and Service Provider Representatives in Client Software shall immediately terminate and Service Provider shall, and shall cause Service Provider Representatives to (i) deliver to Client, [***]* to Client, a current copy of the [***]* of Client Software (including Commissioned Works) as then in production and hosted or used by Service Provider or Service Provider Representatives at the End Date, Commissioned Works as then in production and hosted by Service Provider or Service Provider Representatives at the End Date, and tangible materials constituting Client Intellectual Property in the form and data formats in use by Service Provider or Service Provider Representatives as of the End Date (including without limitation any [***]* Software and Commissioned Works whether Client-owned or Service Provider-owned), (ii) to the extent that Client has a license and/or written permission from the authorized licensor of Service Provider Third Party Software, [***]* to Client charged by Service Provider, deliver to Client a current copy of [***]* of Service Provider Third Party Software in use by Client Group in the form and data format in use by Service Provider or Service Provider Representatives as of the End Date, (iii) to the extent permissible, deliver to Client, [***]* to Client charged by Service Provider, a current copy of [***]* of any modifications made by Service Provider or Service Provider Representatives to Service Provider Third Party Software in use by Client Group in the form and data formats in use by Service Provider or Service Provider Representatives as of the End Date, and (iv) upon Client concurrence, destroy or erase all other copies of the Client Software, Client-owned Commissioned Works (except as otherwise agreed), and materials constituting Client Intellectual Property or Client Data in Service Providers or Service Provider Representatives possession. Service Provider shall, upon Clients request, certify to Client that all such copies have been destroyed or erased. To the extent that Service Provider [***]* the modifications to Service Provider Third Party Software as set forth in this Section, Service Provider shall [***]*. Upon Clients request, Service Provider shall [***]*
(ii) Upon Clients request, with respect to any (i) contracts for maintenance, disaster recovery services and other necessary third party services being used by Service Provider solely to perform the Services as of the End Date and (ii) Assigned Agreements, Service Provider shall use Commercially Reasonable Efforts to, transfer or assign such agreements to Client or Clients Affiliate or its designee (other than obligations of Service Provider arising before the effective date of the assignment) on mutually agreeable terms and conditions. Where an assignment cannot be obtained without cost or on reasonable terms, Service Provider and Client will use Commercially Reasonable Efforts to mitigate such costs and shall [***]* to obtain the assignment. Upon Clients request, Service Provider shall use Commercially Reasonable Efforts to facilitate Clients contacts with any third parties providing Software used by Service Provider in providing the Services and with whom Client wishes to acquire a license to continue using the Software.
(iii) Upon Clients request, Service Provider shall sell to Client or Clients Affiliate or its designee(s) (i) the Service Provider Machines that are used by Service Provider solely to perform the Services as of the End Date; and (ii) any Assets transferred by Client or Client Affiliate to Service Provider free and clear of all liens, security interests, or
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other encumbrances (other than any charges that would be passed through to Client as a Third Party Costs under the applicable Schedule to the applicable Service Agreement(s)), all at Service Providers [***]*. Service Provider acknowledges and agrees that Client is entitled to request copies of the relevant records of the Service Provider to independently validate [***]* for the Assets described in this subsection (iii).
(iv) Service Provider shall return or if requested by Client, destroy Client Confidential Information together with any reproductions of Client Data, Client Documentation or other Client materials, except as required by Law.
(b) | And provided further: |
(i) Notwithstanding anything to the contrary in this Agreement and/or a Service Agreement, in the case of Service Provider Proprietary Software and Service Provider Software Tools (including myHRSM and Report Tools) (and all modifications and derivatives thereof developed and put into service for Client Group under this Agreement) Service Providers grant of license to Client Group under this Agreement shall [***]* after the expiry of the Termination Assistance Period solely for those components of Service Provider Proprietary Software and Service Provider Software Tools (including myHRSM and Report Tools) that Service Provider installed for Client at Service Locations prior to the termination date or expiration date of the Agreement or applicable Service Agreement and provided further that [***]*
(ii) Notwithstanding anything to the contrary in this Agreement and/or a Service Agreement, Service Providers grant of license to Client Group to continue using the components of Service Provider Proprietary Software and Service Provider Software Tools (including myHRSM and Report Tools) (and all modifications and derivatives thereof developed and put in service for Client Group under this Agreement) shall [***]* upon the bankruptcy or insolvency of Service Provider or Exult Canada Parent, [***]*
(c) To the extent that there is a report generator software tool that can be extracted and transportable (Report Tool(s)), (i) if such Report Tool is owned by Service Provider, then Service Provider will grant a license to Client Group for the object code of such Report Tool to [***]* upon: (A) the bankruptcy or insolvency of Service Provider or Exult Canada Parent, or (B) the expiry of the Termination Assistance Period, which license period [***]*; or (ii) if such Report Tool is owned by a third party, then Service Provider will use Commercially Reasonable Efforts to assist Client in acquiring a license to such Report Tool.
(d) Upon request by Client Group, during the post-termination/expiration periods that Client Group has a license to use myHRSM and Report Tools, Service Provider shall make reasonable support services for myHRSM and Report Tools available to Client Group [***]*.
22.08 | Assumption of Governmental Authority Control. |
If pursuant to any Law a Governmental Authority takes control of or appoints a receiver of Clients and/or Client Affiliates operations, Service Provider agrees to comply with all required mandates of such Law relating to such action for the duration required by the Governmental Authority.
22.09 | Offers to Service Provider Employees. |
During the Termination Assistance Period, Service Provider will identify to Client those Service Provider Personnel who are then spending all of their time dedicated to performing the Services for Client Group (Dedicated Employees). Service Provider shall have the right to require [***]* Client shall have the right to make offers of employment to the Dedicated Employees [***]*. Client may make offers of employment to any [***]*. The Parties shall cooperate with respect to the timing and nature of communications to [***]* so as not to disrupt the Services and Service Providers operations, while permitting Client a reasonable period of time to facilitate hiring and transition activities. Client shall be solely responsible for the performance of any and all obligations and liabilities relating to the employment or termination of employment of [***]* upon the date they commence employment with Client or Client Affiliates. Any such employment by Client or Client Affiliate will not be effective until termination or expiry of this Agreement or the applicable Service Agreement.
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22.10 | Effect of Termination. |
Except as otherwise provided, termination of this Agreement or any Service Agreement or categories of Services for any reason under this Article shall not affect (i) any liability or obligations of either Party arising before such termination or out of the events causing such termination, or (ii) any damages or other remedies to which a Party may be entitled under this Agreement or any Service Agreement, at law or in equity, arising from any breaches of such obligations.
22.11 | Termination Assistance Fees. |
The Parties agree that Service Provider will be compensated for any Termination Assistance Services provided by Service Provider that require the use of different or additional services or resources beyond that which Service Provider is then using to provide the Services in accordance with the Service Levels as of the date of notice of termination (Termination Assistance Fees). Except as otherwise agreed, Termination Assistance Fees will be due on the standard invoicing terms set forth in Schedule C to the applicable Service Agreement and will be billed at the [***]* (for like skills) or [***]*. Service Provider expressly acknowledges and agrees that when Client has terminated this Agreement for Cause, for Service Level Termination Event, for Bankruptcy, for BPO Damages Cap, for Force Majeure Event, payment of Termination Assistance Fees under this Section 22.11 is without prejudice to Clients ability to recover the Termination Assistance Fees as damages in a court action or arbitration proceeding.
ARTICLE 23
INDEMNIFICATION
23.01 | Indemnity by Service Provider. |
(a) Service Provider will indemnify, defend and hold each member of the Client Group and their successors and assigns, and the respective officers, directors, employees, agents, and contractors of each of them, and the successors of such officers, directors, employees, agents and contractors (each a Client Indemnitee) harmless from and against any and all claims and Losses arising from any third party claims based upon or resulting from the following, or allegations of the following:
(i) infringement of any patent or any copyright, trademark, service mark, trade name, trade secret, confidential information or similar intellectual property right, whether conferred by contract or arising under Law, by equipment, materials and other resources (including without limitation any information technology, information management and communications services, equipment, Service Provider Proprietary Software and Materials, Service Provider Third Party Software and Materials, Commissioned Works whether owned by Client or by Service Provider (except to the extent such Commissioned Works were specified by Client), or other resources) used or provided by Service Provider and/or Service Provider Representatives in Service Providers performance of the Services; provided, however, that Service Provider will have no obligation with respect to any claims or Losses to the extent arising out of or in connection with (i) a Client Indemnitees modification of any Software, hardware or similar resource; (ii) a Client Indemnitees combination, operation or use of the equipment, Software or other resources provided by a Service Provider Indemnitee with devices, data, programs or other resources not furnished by a Service Provider Indemnitee; or (iii) any use by a Client Indemnitee of devices, data, programs or other resources furnished by Service Provider in a manner materially contravening Service Providers express written instructions to such Client Indemnitee, except to the extent in each case that any of the activities described in Sections (i), (ii) or (iii) above was at the written request or direction of, or in accordance with specifications required by, Service Provider and/or Service Provider Representatives in which case Service Provider has the obligation to indemnify, defend and hold harmless; and provided that in the case of (iii) Service Provider is required to provide Client Indemnitee with a reasonable time period to stop the contravening use;
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(ii) personal injuries, death or damage to tangible personal or real property of third parties including employees of Service Provider and Service Provider Representatives caused by the tortious conduct, negligence or willful misconduct of Service Provider, its employees and Service Provider Representatives; provided that Service Provider will have no obligation under this Section 23.01 (ii) to the extent the same arise out of or in connection with the tortious conduct, negligence or willful misconduct of a member of the Client Group or any other Client Indemnitee;
(iii) Taxes assessed or claimed against the Client Group which are obligations of Service Provider under this Agreement or result from breach of obligations of Service Provider under this Agreement, except where Service Provider is following instructions from Client Group, including, without limitation, any fines, penalties, administrative fees or the like payable by Client to any Government Authority (whether or not a taxing entity) arising from Service Providers failure to comply with its obligations under this Agreement. For the avoidance of doubt the amounts for which Service Provider is indemnify Client Indemnitee under this (iii) include remittances and moneys otherwise payable by Service Provider (for example as part of the provision of payroll Services) to any Governmental Authority as part of the Services provided by the Service Provider;
(iv) Service Provider breaches of its obligations under Article 19;
(v) Service Provider breaches of its obligations under Article 8 except where Service Provider is following instructions from Client Group or the terms of Client Groups benefits programs and designs, policies, procedures or guidelines; and
(vi) As of [***]*, Service Provider breaches of its obligations under Section 6.06 except where Service Provider or Service Provider Representatives are following instructions from Client Group that are contrary to the terms of a Right to Use Agreement with regard to such Right to Use Agreements.
(b) Service Provider will indemnify, defend and hold each Client Indemnitee harmless from and against any and all claims and Losses based upon or resulting from the following, or allegations of the following on or after the Service Agreement Effective Date:
(i) any claim by a Transitioned Employee arising out of or relating to a Transitioned Employees employment or termination of employment with Service Provider or its Affiliates on and after the Transitioned Employees Start Date;
(ii) Service Providers breach of Schedule J or its Appendices under the applicable Service Agreement; and
(iii) bodily injury or damage to tangible property arising from the negligent acts or omissions of Service Provider or Service Provider Staff using Client Facilities or located in Client Premises.
23.02 | Indemnity by Client. |
(a) Client will indemnify, defend and hold Service Provider, its Affiliates and their successors and assigns, and the respective officers, directors, employees, agents, and contractors of each of them, and the successors of such officers, directors, employees, agents and contractors (each a Service Provider Indemnitee) harmless from and against any and all claims and Losses arising from any third party claims based upon or resulting from the following, or allegations of the following:
(i) infringement of any patent or any copyright, trademark, service mark, trade name, trade secret, confidential information or similar intellectual property right, whether conferred by contract or arising under law, materials and other resources (including without limitation information technology, information management and communications services equipment, Software or other resources) used or provided to Service Provider by the Client Group in connection with the receipt of the Services; provided, however, that Client will have no obligation with respect to any
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claims or Losses to the extent arising out of or in connection with (i) a Service Provider Indemnitees modification of any Software, hardware or similar resource; or (ii) a Service Provider Indemnitees combination, operation or use of the equipment, Software or other resources provided by a Client Indemnitee with devices, data, programs or other resources not furnished by a Client Indemnitee ; or (iii) any use by a Service Provider Indemnitee of devices, data, programs or other resources furnished by Client in a manner materially contravening Clients express written instructions to such Service Provider Indemnitee, except to the extent in each case that any of the activities described in Sections (i), (ii) or (iii) above was at the written request or direction of, or in accordance with specifications required by, Client and/or Client Representatives in which case Client has the obligation to indemnify, defend and hold harmless; and provided that in the case of (iii) Client is required to provide Service Provider Indemnitee with a reasonable time period to stop the contravening use;
(ii) personal injuries, death or damage to tangible personal or real property of third parties including employees of the Client Group caused by the tortious conduct, negligence or willful misconduct of the Client Group, their employees or Client Representatives; provided that Client will have no obligation under this part to the extent the same arise out of or in connection with the tortious conduct, negligence or willful misconduct of Service Provider, Exult Canada Affiliates, Service Provider Subcontractors or any other Service Provider Indemnitee;
(iii) Taxes assessed or claimed against Service Provider which are obligations of Client under this Agreement or result from breach of obligations of Client under this Agreement, including, without limitation, any fines, penalties, administrative fees or the like payable by Service Provider to any Government Authority (whether or not a taxing entity) arising from Clients failure to comply with its obligations under this Agreement;
(v) Client Group breaches of its obligations under Article 8; and
(vi) Client Group breaches of its obligations under Article 19.
(b) Client will indemnify, defend and hold each Service Provider Indemnitee harmless from and against any and all claims and Losses based upon or resulting from the following, or allegations of the following:
(i) any claim by Retained Employees or Transitioned Employees arising out of or relating to a their employment with or termination of employment with Client Group;
(ii) any breach by Client Group of its obligations under Schedule J or its Appendices of the applicable Service Agreement;
(iii) bodily injury or damage to tangible property arising from the negligent acts or omissions of Client Group using Client Facilities or located in Client Premises; and
(iv) any breach by Client Group of the rights of Client Groups employees or Service Users under ERISA or any other Laws relating to their benefit plans or employment by Client Group.
23.03 | Indemnification Procedures. |
(a) If any civil, criminal, administrative or investigative action or proceeding is commenced or threatened by a third party (any of the above being a Indemnification Claim) against any Party entitled to receive indemnification under this Section in respect of such Claim (the Indemnified Party), the Indemnified Party shall give written notice to the Party that is obligated to provide indemnification under this Section (the Indemnifying Party) as promptly as practicable but in all events, within a period that will not prejudice the rights of the Indemnified Party under this Agreement or to defend the Claim (the Notice of Assumption of Defense). After such notice, the Indemnifying Party shall assume the defense of such Claim, and may employ and engage attorneys of its sole choice to handle and defend the same, at the Indemnifying Partys sole cost and expense. If the Indemnifying Party fails to deliver written notice acknowledging its
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obligations to provide defense and indemnity in respect of the Claim, and to commence defense, within [***]* prior to the date on which a response to such Claim is due or such lesser period as is reasonable given the nature of the Claim and the notice and response time permitted by law or the facts and circumstances, then the Indemnified Party shall have the right to defend, settle or otherwise resolve the Claim insofar as it relates to the Indemnified Party in such manner as the Indemnified Party may deem appropriate, at the cost and expense of the Indemnifying Party, and without the consent of the Indemnifying Party, and the Indemnifying Party may participate in such defense, at its sole cost and expense.
(b) The Indemnified Party shall cooperate in all reasonable respects with the Indemnifying Party and its attorneys in the investigation, trial, defense and settlement of such Claim and any appeal arising therefrom. The Indemnified Party may participate in such investigation, trial, defense and settlement of such Claim and any appeal arising therefrom, through its attorneys or otherwise, at its own cost and expense. No settlement of a Claim that involves a remedy other than the payment of money by the Indemnifying Party shall be entered into without the consent of the Indemnified Party.
(c) Except where the Indemnifying Party fails to comply with its obligations under this Article 23, if the Indemnified Party assumes full defense of any such Claim the Indemnifying Party shall not be liable for any legal expenses incurred thereafter in connection with the defense of the Claim by the Indemnified Party.
(d) The Indemnifying Party shall, upon payment of such indemnity in full, be subrogated to all rights of the Indemnified Party (that have not otherwise been released with the Indemnifying Partys consent) with respect to the Claims and defenses to which such indemnification relates.
23.04 | Clarifications. |
Unless otherwise provided in the applicable Service Agreement, the indemnification rights and obligations of the Parties set forth in this Agreement are intended to cover any indemnification rights or obligations relating to the asset sale or the sub-leases described in that Service Agreement. The Parties shall make good faith efforts to recover applicable Losses under all policies of insurance that may reasonably provide coverage for the Losses.
ARTICLE 24
INSURANCE
24.01 | Service Provider Insurance. |
On or before [***]*, Service Provider shall at its own expense secure and maintain continuously throughout the Term, the following insurance and shall furnish to Client certificates evidencing such insurance on or prior to [***]*, except as otherwise set forth below.
Workers Compensation (U.S.) Workplace Safety (Canada) | [***]* | |
Comprehensive General Liability Insurance | ||
General Aggregate Each Occurrence Personal & Advertising Injury | [***]* |
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Medical Payments | ||
Comprehensive Auto Liability | [***]* | |
Umbrella/Excess Liability | ||
General Aggregate Each Occurrence | [***]* | |
Professional Liability Insurance | ||
General Aggregate Each Occurrence | [***]* | |
Employment Practices Liability Insurance | ||
General Aggregate Each Occurrence | [***]* | |
Crime Insurance | ||
General Aggregate Each Occurrence | [***]* | |
Property Insurance (Building/Content/Computer Equipment) | [***]* |
24.02 | General Insurance Requirements. |
(a) All insurance policies that the Service Provider is required to carry pursuant to this Article shall: (i) be primary as to Service Providers negligence and non-contributing with respect to any other insurance or self-insurance Client, on it own behalf and on behalf of its Affiliates, may maintain; and (ii) be provided by reputable and financially responsible insurance carriers and Service Provider will use Commercially Reasonable Efforts to place coverage with carriers that have an [***]* or an equivalent rating by another nationally recognized rating agency, or have been approved of by Client, such approval not to be unreasonably withheld. Service Provider shall cause its insurers to issue to Client on or before the Effective Date and each policy renewal date certificates of insurance evidencing that the coverages and policy endorsements required by this Article are in effect.
(b) The insurance coverages referred to in Section 24.01 (except for workers compensation, professional liability and employment practices liability) shall name Client, its Affiliates, and their respective officers, directors and employees as additional insureds or loss payee as applicable in respect of, as such Parties interests may appear with respect to this Master Agreement.
24.03 | Risk of Loss. |
As of the Effective Date, each Party shall be responsible for risk of loss of, and damage to, any Equipment, Software or other materials in its possession or under its control.
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ARTICLE 25
DAMAGES AND LIMITATIONS OF LIABILITY
25.01 | Direct Damages. |
(a) Assertion of Claims. ALL CLAIMS AND ACTIONS BETWEEN THE PARTIES RELATING TO, DIRECTLY OR INDIRECTLY, OR ARISING FROM THIS AGREEMENT (INCLUDING THE SERVICES), HOWEVER CAUSED, REGARDLESS OF THE FORM OF ACTION AND ON ANY THEORY OF LIABILITY, INCLUDING CONTRACT, STRICT LIABILITY, NEGLIGENCE OR OTHER TORT, SHALL BE BROUGHT UNDER THIS AGREEMENT AND SHALL BE SUBJECT TO THE TERMS OF THIS AGREEMENT.
(b) Aggregate Limitation of Liability. FOR PURPOSES HEREOF, THE AMOUNT OF THE BPO DAMAGES CAP EQUALS [***]* PRIOR TO THE DATE [***]* TO WHICH THE BPO DAMAGES CAP APPLIES AROSE (OR IN THE EVENT THIS AGREEMENT AND/OR THE APPLICABLE SERVICE AGREEMENT UNDER WHICH THE [***]* AROSE HAS NOT BEEN IN EFFECT FOR [***]*, AN AMOUNT EQUAL TO THE AMOUNT PAYABLE BY CLIENT UNDER THIS AGREEMENT AND/OR THE APPLICABLE SERVICE AGREEMENT FOR THE MOST RECENT MONTH PRIOR TO THE TIME THE FIRST CLAIM OR FIRST CAUSE OF ACTION TO WHICH THE BPO DAMAGES CAP APPLIES AROSE UNDER THIS AGREEMENT TIMES TWELVE (12)). THE AMOUNT OF THE TPO DAMAGES CAP APPLICABLE TO EACH CLAIM TO WHICH THE TPO DAMAGES CAP APPLIES IS DEPENDENT UPON THE ASSIGNED CONTRACT OR REPLACEMENT TO WHICH A CLAIM OR MULTIPLE CLAIMS RELATE. FOR ASSIGNED AGREEMENTS, AS OF THE DATE SUCH ASSIGNED AGREEMENTS ARE ASSIGNED OR NOVATED TO SERVICE PROVIDER, THE TPO DAMAGES CAP EQUALS [***]* THEN THE TPO DAMAGES CAP WILL EQUAL [***]* PRECEDING [***]* RELATING TO THAT THIRD PARTY VENDOR TO WHICH THE TPO DAMAGES CAP APPLIES. IF SERVICE PROVIDER SUBSEQUENTLY REPLACES OR RENEGOTIATES AN ASSIGNED AGREEMENT WITH A REPLACEMENT AGREEMENT, THEN, UNLESS OTHERWISE AGREED BY SERVICE PROVIDER AND CLIENT, THE TPO DAMAGES CAP WILL EQUAL [***]* PRECEDING [***]* RELATING TO THAT THIRD PARTY VENDOR TO WHICH THE TPO DAMAGES CAP APPLIES; PROVIDED, HOWEVER, (I) [***]*, THEN THE PARTIES SHALL USE THE DISPUTE RESOLUTION PROCESS TO USE COMMERCIALLY REASONABLE EFFORTS TO RESOLVE THE TPO DAMAGES CAP FOR THAT REPLACEMENT AGREEMENT [***]*.
(c) Direct Damages.
(i) EXCEPT AS SET FORTH IN SECTION 25.03(a), THE ENTIRE LIABILITY OF SERVICE PROVIDER TO CLIENT, IN EACH CASE ARISING FROM OR IN CONNECTION WITH THIS AGREEMENT, HOWEVER CAUSED, REGARDLESS OF THE FORM OF ACTION AND ON ANY THEORY OF LIABILITY, INCLUDING CONTRACT, STRICT LIABILITY, NEGLIGENCE OR OTHER TORT, SHALL BE LIMITED TO DIRECT DAMAGES NOT TO EXCEED, IN THE AGGREGATE FOR ALL CLAIMS AND ACTIONS AGAINST SERVICE PROVIDER: (I) FOR CLAIMS RELATING TO ACTS OR OMISSIONS OF ANY THIRD-PARTY VENDOR, OR ANY ACTS OR OMISSIONS OF ANY SERVICE PROVIDER SUBCONTRACTOR UNDER A REPLACEMENT AGREEMENT, THE APPLICABLE TPO DAMAGES CAP; AND (II) FOR ALL OTHER CLAIMS THAT ARE NOT EXCLUDED FROM CAP UNDER 25.03 (INCLUDING FOR CLAIMS RELATING TO SERVICES COVERED BY THE BASELINE CHARGES), THE BPO DAMAGES CAP PROVIDED THAT IN THE EVENT THAT CLIENT CAN SHOW THAT SERVICE PROVIDER DID NOT FULFILL ITS VENDOR MANAGEMENT RESPONSIBILITIES IN CONNECTION WITH AN ASSIGNED AGREEMENT AND/OR A REPLACEMENT AGREEMENT WITH THE RESULT THAT CLIENT GROUP SUFFERED DAMAGES IN ADDITION TO THOSE DAMAGES FOR WHICH THE TPO DAMAGES CAP IS AVAILABLE, THEN CLIENT IS ENTITLED TO BE COMPENSATED BY SERVICE PROVIDER THROUGH THE BPO DAMAGES CAP FOR DAMAGES CLIENT GROUP SUFFERED AS A RESULT OF SERVICE PROVIDERS BREACH OF ITS VENDOR MANAGEMENT RESPONSIBILITIES; AND (III) IN NO EVENT WILL THE AGGREGATE OF ALL CLAIMS AGAINST SERVICE
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PROVIDER EXCEED THE AGGREGATE OF THE BPO DAMAGES CAP AND ALL TPO DAMAGES CAPS. FOR AVOIDANCE OF DOUBT, THIS PROVISION DOES NOT PROHIBIT OR OTHERWISE DIMINISH CLIENTS RIGHT TO TERMINATE THE AGREEMENT UNDER SECTION 22.02 (f).
(ii) EXCEPT AS SET FORTH IN SECTION 25.03(a), THE ENTIRE LIABILITY OF CLIENT TO SERVICE PROVIDER, IN EACH CASE ARISING FROM OR IN CONNECTION WITH THIS AGREEMENT, HOWEVER CAUSED, REGARDLESS OF THE FORM OF ACTION AND ON ANY THEORY OF LIABILITY, INCLUDING CONTRACT, STRICT LIABILITY, NEGLIGENCE OR OTHER TORT, SHALL BE LIMITED TO DIRECT DAMAGES NOT TO EXCEED, IN THE AGGREGATE FOR ALL CLAIMS AND ACTIONS AGAINST CLIENT THE BPO DAMAGES CAP.
(d) Claim Minimums. NOTWITHSTANDING SECTION 25.01(a) AND SECTION 25.01(b) OR ANY OTHER PROVISION OF THIS AGREEMENT, NEITHER PARTY SHALL BE LIABLE FOR OR SEEK RECOVERY FOR ANY DAMAGES BY WAY OF ARBITRATION OR COURT PROCEEDING FROM THE OTHER PARTY, ARISING FROM OR IN CONNECTION WITH ANY PARTICULAR CLAIM UNDER THIS AGREEMENT TO THE EXTENT SUCH DAMAGES ARE LESS THAN [***]*; PROVIDED THAT THIS PROVISION DOES NOT PREJUDICE THE NON-DEFAULTING PARTY FROM SEEKING REMEDIES THROUGH THE PROVISIONS OF ARTICLE 21 AND/OR EXHIBIT T. THE PARTIES SHALL USE CHANGE CONTROL TO ADDRESS THE UNDERLYING CAUSES IN THE EVENT A SINGLE CLAIM FOR SUCH DAMAGES IS EQUAL TO OR LESS THAN [***]* AND IN ADDITION, IN CONNECTION WITH THE USE OF CHANGE CONTROL IN ACCORDANCE WITH THIS SECTION 25.01(d), THE PARTIES SHALL DISCUSS THE UNDERLYING CAUSES OF SUCH CLAIMS AND CONSIDER ANY APPROPRIATE MEASURES THAT CAN BE TAKEN TO MINIMIZE FUTURE CLAIMS.
25.02 | Exclusion of Consequential Damages. |
EXCEPT AS SET FORTH IN SECTION 25.03 (a) (i), IN NO EVENT SHALL EITHER PARTY HAVE ANY LIABILITY, REGARDLESS OF THE FORM OF ACTION AND ON ANY THEORY OF LIABILITY, INCLUDING CONTRACT, STRICT LIABILITY, NEGLIGENCE OR OTHER TORT, FOR ANY LOSS OF INTEREST, PROFIT OR REVENUE BY THE OTHER PARTY OR FOR ANY CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR EXEMPLARY DAMAGES SUFFERED BY THE OTHER PARTY, ARISING FROM OR RELATED TO THIS AGREEMENT, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES.
25.03 | Exclusions to Limitations. |
(a) Uncapped Claims:
(i) THE LIMITATIONS OF LIABILITY SET FORTH IN SECTION 25.01(c) AND EXCLUSIONS SET FORTH IN SECTION 25.02 OF THIS ARTICLE ARE NOT APPLICABLE TO LIABILITIES TO PROVIDE [***]*.
(ii) THE LIMITATIONS OF LIABILITY SET OUT IN SECTION 25.01(c) SHALL NOT APPLY TO [***]* ACTUAL DIRECT DAMAGES ATTRIBUTABLE TO: (I) [***]*, OR (II) [***]* OR (III) [***]*.
(iii) THE LIMITATIONS OF LIABILITY SET OUT IN SECTION 25.01 (c) SHALL NOT APPLY TO [***]* ACTUAL DIRECT DAMAGES ATTRIBUTABLE TO: (I) [***]*, OR (II) [***]*.
(b) NOTWITHSTANDING ANYTHING IN THIS AGREEMENT TO THE CONTRARY, IN NO EVENT SHALL ONE PARTY BE LIABLE TO THE OTHER PARTY FOR ANY DAMAGES IF, AND TO THE EXTENT, CAUSED BY THE FIRST PARTYS MATERIAL FAILURE TO PERFORM ITS RESPONSIBILITIES, AS SET FORTH IN THIS AGREEMENT. SUBJECT TO THIS SECTION, THE LIMITATIONS, IF ANY, AND EXCLUSIONS, IF ANY, SET FORTH IN THIS AGREEMENT APPLY TO EACH PARTY AND ITS REPRESENTATIVES, AFFILIATES, EMPLOYEES AND CONTRACTORS AND REPRESENT THE MAXIMUM, IF ANY, AGGREGATE AMOUNT FOR WHICH EACH PARTY AND ITS REPRESENTATIVES, AFFILIATES, EMPLOYEES AND CONTRACTORS ARE COLLECTIVELY RESPONSIBLE, AND ALL REFERENCES IN THIS SECTION SHALL INCLUDE SUCH PARTYS REPRESENTATIVES, AFFILIATES, EMPLOYEES AND CONTRACTORS.
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(c) In no event shall Service Provider, Exult Canada Affiliates or Service Provider Subcontractors be responsible or liable for the content of any data provided by Client or Client Representatives.
ARTICLE 26
MISCELLANEOUS PROVISIONS
26.01 | Notices. |
Except as otherwise specified in this Agreement, all notices, requests, consents, approvals, agreements, authorizations, acknowledgements, waivers and other communications required or permitted under this Agreement shall be in writing and shall be deemed given when sent by facsimile to the facsimile number specified below and receipt is verified, or delivered by hand to the address specified below. A copy of any such notice shall also be sent by express air mail on the date such notice is transmitted by facsimile to the address specified below:
In the case of Client: | In the case of Service Provider: | |
Bank of Montreal | Exult Canada, Inc. | |
[***]* | [***]* | |
With a copy to: | With a copy to: | |
[***]* | Exult, Inc. | |
Bank of Montreal | [***]* | |
[***]* |
Either Party may change its address or facsimile number for notification purposes by giving the other Party ten (10) Business Days notice of the new address or facsimile number and the date upon which it shall become effective.
26.02 | Assignment. |
Except as set forth herein, neither Party may, without the consent of the other (which consent may be withheld for any reason or no reason), assign this Agreement or any of its rights under this Agreement, in whole or in part. Any such purported assignment or delegation in contravention of this Section shall be null and void. Notwithstanding the foregoing (i) Client may assign this Agreement to an Affiliate, or to any entity formed pursuant to an amalgamation, merger or corporate reorganization involving Client, including a bank holding company under the Bank Act, (Canada) upon notice to Service Provider provided such assignee agrees in writing to assume Clients rights and obligations set forth in this Agreement; and (ii) [***]*.
26.03 | Relationship. |
The Parties intend to create an independent contractor relationship and nothing contained in this Agreement shall be construed to make either Client or Service Provider or their respective Representatives partners, joint venturers, principals, representatives or employees of the other. No officer, director or employee of Service Provider, Exult Canada Affiliates or Service Provider Subcontractors or any Service Provider Representative retained by Service Provider to perform work on Client Groups behalf under this Agreement shall be deemed to be an employee of Client Group or a Client Representative. On or after the Effective Date, no officer, director or employee of Client, Client Affiliates or any Client Representative shall be deemed to be an employee of Service Provider or a Service Provider Representative. Neither Party shall have any right, power or authority, express or implied, to bind the other.
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26.04 | Severability and Waivers. |
If any provision of this Agreement or a Service Agreement is held by a court of competent jurisdiction to be contrary to Law, then the remaining provisions of this Agreement or a Service Agreement, if capable of substantial performance, shall remain in full force and effect. No delay or omission by either Party to exercise any right or power it has under this Agreement or a Service Agreement shall impair or be construed as a waiver of such right or power. A waiver by any Party of any breach or covenant shall not be construed to be a waiver of any succeeding breach or any other covenant. All waivers must be signed by the Party waiving its rights. Except as otherwise provided, all remedies available to a Party for breach of this Agreement or a Service Agreement under this Agreement, at law or in equity, are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies.
26.05 | Survival. |
Any provision of this Agreement or of any Service Agreement which contemplates performance or observance subsequent to any termination or expiry of this Agreement or of any Service Agreement shall survive termination or expiry of this Agreement or of the applicable Service Agreement.
26.06 | Governing Law. |
This Agreement and the rights and obligations of the Parties under this Agreement shall be governed by and construed in accordance with the Laws of the Province of Ontario, and the federal laws of Canada, as applicable, and for those provisions of the Agreement and Schedule J that impact U.S. Client and/or U.S. Client Affiliate Affected Employees, the Laws of Illinois and the federal Laws, as applicable, without giving effect to the principles thereof relating to the conflicts of Laws and in all respects this Agreement shall be treated as an Ontario contract.
26.07 | Venue. |
The Parties hereby submit and consent to the jurisdiction of the courts located in the Province of Ontario and irrevocably agree that all actions or proceedings relating to this Agreement and any Service Agreement, other than an action or proceeding required by this Agreement to be submitted to arbitration, shall be litigated by such courts Counterclaims and other related actions may be brought in the same venue.
26.08 | Force Majeure. |
(a) If and to the extent that a Partys performance of any of its obligations pursuant to this Agreement is prevented, hindered or delayed by fire, flood, earthquake, elements of nature or acts of God, acts of war, terrorism, riots, civil disorders, rebellions, action or inaction of any governmental entity, revolutions, or other causes or occurrences that could not have been reasonably foreseen and reasonably avoided (each, a Force Majeure Event), then the non-performing, hindered or delayed Party shall be excused for such non-performance, hindrance or delay, as applicable, of those obligations (except for monetary payment obligations) affected by the Force Majeure Event for as long as such Force Majeure Event continues and such Party continues to use Commercially Reasonable Efforts to recommence performance whenever and to whatever extent possible without delay, including through the use of alternate sources, workaround plans or other means. The Party whose performance is prevented, hindered or delayed by a Force Majeure Event shall immediately notify the other Party of the occurrence of the Force Majeure Event and describe in reasonable detail the nature of the Force Majeure Event. The provisions of Section 22.04 govern Clients rights to terminate the Agreement and/or a Service Agreement as a result of a Force Majeure Event The occurrence of a Force Majeure Event does not limit or otherwise affect Service Providers obligation to perform its obligations under the DRP and Business Continuity Plan.
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(b) Whenever a Force Majeure Event or a disaster causes Service Provider to allocate limited resources between or among Service Provider customers at the affected Service Locations, Client shall receive at least the same priority as Service Providers other customers in respect of such allocation.
(c) If Service Provider fails to offer the Services in accordance with this Agreement due to the occurrence of a Force Majeure Event, the Charges shall be reduced in an equitable manner such that Client is not responsible for the payment of any Charges for Services that Service Provider fails to provide.
26.09 | Right to Provide Services. |
Subject to any prohibitions and restrictions set out elsewhere in this Agreement, including without limitation, Service Providers obligations under Article 19, Service Provider Personnel providing Services to Client under this Agreement may perform similar services for others and this Agreement shall not prevent Service Provider from using the personnel and equipment provided to Client under this Agreement for such purposes.
26.10 | Further Assurances. |
After the execution and delivery of this Agreement and without any additional consideration, each of the Parties shall execute and deliver any further legal instruments and perform any actions which are or may become necessary to effectuate the purposes of this Agreement.
26.11 | Solicitation. |
Except as provided in this Agreement and in particular Section 22.09, during the Term and for [***]* after the expiration or termination of this Agreement, neither Party shall directly solicit any employees of the other Party without such Partys consent; this shall not preclude the indirect solicitation of employees through general advertisements or recruiting efforts conducted by persons who were not directly involved in management of the performance or receipt of the Services and are not acting under the direction of persons so involved, and either Party may discuss employment with, and hire, such persons who respond to such indirect solicitations, or initiate such discussions on their own.
26.12 | Negotiated Terms. |
The Parties agree that the terms and conditions of this Agreement are the result of negotiations between the Parties; however, this Agreement shall not be construed in favor of or against any Party by reason of the extent to which any Party or its professional advisors participated in the preparation and negotiations of this Agreement.
26.13 | Consents, Approvals and Requests. |
Except as specifically set forth in this Agreement, all consents, approvals, notices, requests, and similar actions to be given or taken by either Party under this Agreement shall not be unreasonably withheld or delayed and each Party shall make only reasonable requests under this Agreement.
26.14 | Entire Agreement; Amendments; Counterparts. |
This Agreement, including all Service Agreements, Exhibits, Schedules and appendices, as well as the Exult, Inc. Common Stock Warrant (signed as of April 23, 2003) between Exult, Inc. and Client, represent the entire agreement between the Parties with respect to the subject matter hereof, and there are no other representations, understandings or agreements between the Parties relative to such subject matter. No amendment to, or change, waiver or discharge of, any provision of this Agreement shall be valid unless signed by an authorized representative of each of the Parties. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one single agreement between the Parties.
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26.15 | Third Party Beneficiaries. |
Except as set forth in Article 23 (Indemnification) of this Agreement, nothing in this Agreement or in any Service Agreement, express or implied, is intended to confer any rights, benefits, remedies, obligations or liability on any person (including without limitation, any employees of the Parties) other than the Parties or their respective successors or permitted assigns.
26.16 | Language of Agreement. |
The Parties have requested that this Agreement and all documents contemplated by this Agreement be drawn up in English. Les parties aux présentes ont exigé que cette entente et tous autres documents envisagés par les présentes soient rédigés en anglais.
IN WITNESS WHEREOF, each of Client and Service Provider has caused this Agreement to be signed and delivered by its duly authorized representative effective as of the date first written above.
BANK OF MONTREAL | ||
By: | /signed original/ | |
(Signature) | ||
[***]* | ||
(Name) | ||
[***]* | ||
(Title) | ||
(Date) |